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Designing slides

From: PowerPoint for Mac 2011 Essential Training

Video: Designing slides

When you design a presentation in PowerPoint 2011, you have to consider your audience and how you're going to be presenting. Will it be on a big screen, will that big screen be a wide screen, or will you be simply converting it into a PDF document that you will be sharing electronically? Considering all of these different options, you'll need to set up your pages, or your slides, accordingly, and that's what we're going to talk about right now, continuing to work with our NewHire presentation. And you'll notice with the Themes tab selected, the very first button is our Slide Size, under Page Setup.

Designing slides

When you design a presentation in PowerPoint 2011, you have to consider your audience and how you're going to be presenting. Will it be on a big screen, will that big screen be a wide screen, or will you be simply converting it into a PDF document that you will be sharing electronically? Considering all of these different options, you'll need to set up your pages, or your slides, accordingly, and that's what we're going to talk about right now, continuing to work with our NewHire presentation. And you'll notice with the Themes tab selected, the very first button is our Slide Size, under Page Setup.

And you can also go to the File menu and find Page Setup there as well. Let's do that. This opens up the Page Setup dialog box, and you'll see your current size. Our slides are sized for an on-screen show using a widescreen (16:9), but we can click this dropdown and see some different options, like an on-screen show that's 4:3, your standard definition. Let's select that and see what happens when we click OK. You can see how our slides are changed, and this is a more traditional look and feel.

Let's go back now, this time by clicking the Slide Size button, and selecting Page Setup from there. Now we will go to Slides sized for, and click the dropdown. You will notice a number of the options here include paper sizes, like Ledger Paper; A4; Overhead; there is the old 35mm Slides, if that's what you're going to be creating; a Banner; and you also have the ability to create your own custom slide size. So let's go back to an on-screen show, and we'll flip it back to widescreen 16:9, which is getting more popular.

Now you'll see the width that's created for us: 10 inches wide and 5.63 inches high, and we can change these settings. Of course, we will be creating a custom slide size then as soon as we do that. Down below we have Orientation options for both our slides and any notes, handouts, and outlines that we might print. The slides you can see already selected is Landscape. If we change it to Portrait, you can see how these measurements flip around. Really, our slide presentation will be in an orientation fashion. And our Notes, handouts and outlines by default are set up as Portrait.

So if you are going to be creating any handouts, you might want them to be landscape as well to match your presentation. If you're going to be printing out speaker notes, probably you would want them portrait. So portrait is a good option to select for that particular scenario. We will talk about headers and footers later on. Let's click Options, though. We can set up our Page Attributes by saving this as a default. We won't do that. We can format for any printer or a specific printer that's connected to your particular computer, and we can change the paper size and orientation from here as well.

We will just click Cancel, which takes us back to the original Page Setup window, and to save our change, we will click OK. So things have changed slightly onscreen. Those Page Setup options are now applied to our presentation, and it's something to consider when you plan on presenting, either using an onscreen show or some other method, such as paper or converting to a paper format that might be shared electronically.

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This video is part of

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PowerPoint for Mac 2011 Essential Training

63 video lessons · 21067 viewers

David Rivers
Author

 
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  1. 4m 11s
    1. Welcome
      1m 20s
    2. Understanding PowerPoint
      2m 4s
    3. Using the exercise files
      47s
  2. 15m 58s
    1. Exploring the Presentation gallery
      4m 17s
    2. Understanding the Ribbon interface
      6m 7s
    3. Navigating presentations
      2m 56s
    4. Customizing the UI layout
      2m 38s
  3. 32m 42s
    1. Creating new presentations
      2m 56s
    2. Adding, removing, and arranging slides
      7m 5s
    3. Saving time with Outline mode
      5m 15s
    4. Separating slides into sections
      8m 37s
    5. Checking compatibility
      3m 15s
    6. Saving your presentations
      5m 34s
  4. 35m 23s
    1. Using themes
      4m 58s
    2. Creating your own themes
      2m 42s
    3. Changing the background
      5m 33s
    4. Designing slides
      3m 12s
    5. Working with slide layouts
      3m 58s
    6. Working with slide masters
      5m 51s
    7. Using headers and footers
      4m 25s
    8. Using and creating templates
      4m 44s
  5. 30m 14s
    1. Adding text with text slides and boxes
      3m 37s
    2. Adding text to a shape
      2m 16s
    3. Formatting text on a slide
      5m 42s
    4. Changing character direction
      4m 11s
    5. Creating lists using bullets and numbering
      5m 25s
    6. Changing spacing and indents
      4m 17s
    7. Finding and replacing content
      4m 46s
  6. 25m 28s
    1. Adding a table to a slide
      4m 47s
    2. Editing and formatting tables
      4m 25s
    3. Pasting a table from Excel
      5m 11s
    4. Inserting a chart
      5m 42s
    5. Pasting a chart from Excel
      5m 23s
  7. 26m 40s
    1. Inserting pictures and clip art
      2m 18s
    2. Replacing and adjusting pictures
      6m 40s
    3. Drawings and SmartArt
      6m 29s
    4. Adding video to a slide
      5m 53s
    5. Adding sound to a presentation
      5m 20s
  8. 18m 7s
    1. Using a template with animation
      5m 35s
    2. Animating objects on a slide
      6m 1s
    3. Using slide transition effects
      6m 31s
  9. 15m 7s
    1. Checking spelling
      5m 25s
    2. Finding synonyms, definitions, and translations
      4m 23s
    3. Setting AutoCorrect options
      5m 19s
  10. 40m 53s
    1. Using speaker notes
      3m 50s
    2. Showing and navigating a presentation
      4m 56s
    3. Using pointer options
      3m 59s
    4. Using presenter tools with two screens
      3m 44s
    5. Creating a self-running slideshow
      6m 40s
    6. Playing a self-running slideshow
      3m 44s
    7. Adding hyperlinks to a presentation
      5m 7s
    8. Using action buttons
      8m 53s
  11. 28m 5s
    1. Using comments
      3m 58s
    2. Printing notes, handouts, and slides
      4m 17s
    3. Sending a slideshow to iPhoto
      2m 57s
    4. Creating PowerPoint pictures
      2m 43s
    5. Creating a PowerPoint movie
      3m 56s
    6. Creating a PDF presentation
      1m 49s
    7. Creating custom slideshows
      3m 57s
    8. Broadcasting a presentation over the web
      4m 28s
  12. 8m 52s
    1. Changing PowerPoint preferences
      3m 29s
    2. Customizing the Ribbon and toolbars
      5m 23s
  13. 22s
    1. Goodbye
      22s

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