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In PowerPoint for Mac 2011 Essential Training, author David Rivers demonstrates how to create effective slideshows and dynamic presentations using the tools in Microsoft PowerPoint 2011. The course provides in-depth instructions for changing the look of presentations: using built-in and custom themes, formatting text, inserting tables and charts, adding pictures and SmartArt drawings, and adding animation. It also shows how to proof presentations and ready them for viewing, and gives details on the different ways to share presentations. Exercise files are included with the course.
When you design a presentation in PowerPoint 2011, you have to consider your audience and how you're going to be presenting. Will it be on a big screen, will that big screen be a wide screen, or will you be simply converting it into a PDF document that you will be sharing electronically? Considering all of these different options, you'll need to set up your pages, or your slides, accordingly, and that's what we're going to talk about right now, continuing to work with our NewHire presentation. And you'll notice with the Themes tab selected, the very first button is our Slide Size, under Page Setup.
And you can also go to the File menu and find Page Setup there as well. Let's do that. This opens up the Page Setup dialog box, and you'll see your current size. Our slides are sized for an on-screen show using a widescreen (16:9), but we can click this dropdown and see some different options, like an on-screen show that's 4:3, your standard definition. Let's select that and see what happens when we click OK. You can see how our slides are changed, and this is a more traditional look and feel.
Let's go back now, this time by clicking the Slide Size button, and selecting Page Setup from there. Now we will go to Slides sized for, and click the dropdown. You will notice a number of the options here include paper sizes, like Ledger Paper; A4; Overhead; there is the old 35mm Slides, if that's what you're going to be creating; a Banner; and you also have the ability to create your own custom slide size. So let's go back to an on-screen show, and we'll flip it back to widescreen 16:9, which is getting more popular.
Now you'll see the width that's created for us: 10 inches wide and 5.63 inches high, and we can change these settings. Of course, we will be creating a custom slide size then as soon as we do that. Down below we have Orientation options for both our slides and any notes, handouts, and outlines that we might print. The slides you can see already selected is Landscape. If we change it to Portrait, you can see how these measurements flip around. Really, our slide presentation will be in an orientation fashion. And our Notes, handouts and outlines by default are set up as Portrait.
So if you are going to be creating any handouts, you might want them to be landscape as well to match your presentation. If you're going to be printing out speaker notes, probably you would want them portrait. So portrait is a good option to select for that particular scenario. We will talk about headers and footers later on. Let's click Options, though. We can set up our Page Attributes by saving this as a default. We won't do that. We can format for any printer or a specific printer that's connected to your particular computer, and we can change the paper size and orientation from here as well.
We will just click Cancel, which takes us back to the original Page Setup window, and to save our change, we will click OK. So things have changed slightly onscreen. Those Page Setup options are now applied to our presentation, and it's something to consider when you plan on presenting, either using an onscreen show or some other method, such as paper or converting to a paper format that might be shared electronically.
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