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Customizing the view

From: Outlook for Mac 2011 Essential Training

Video: Customizing the view

Outlook for Mac allows you to turn on and off and resize most of the parts of the interface. Let's look at the View menu and how to resize the elements of the screen. First we'll start with the green Maximize button. When I click on it, it will go back and forth between the window and filling the screen. When it's in the window state you can click and drag anywhere in the gray bar. I could move over to left-hand side and then come down to the far right-hand side and these three little lines allow me to resize the window to any size I would like it to be. I'm going to go ahead and maximize it again.

Customizing the view

Outlook for Mac allows you to turn on and off and resize most of the parts of the interface. Let's look at the View menu and how to resize the elements of the screen. First we'll start with the green Maximize button. When I click on it, it will go back and forth between the window and filling the screen. When it's in the window state you can click and drag anywhere in the gray bar. I could move over to left-hand side and then come down to the far right-hand side and these three little lines allow me to resize the window to any size I would like it to be. I'm going to go ahead and maximize it again.

Now let's come up to the top right-hand corner of the window and click on this little oval. It collapses the button bar. In fact this frequently overlooked button is available in almost all of your Mac's windows and if you ever can't find your commands, it's probably the culprit. Now, let's go over to the View menu and look at its options. Some of these items are specific to Mail, Calendar and the other components, so we'll address those later. But many of them are used to customize your interface. Go To allows you to choose between Mail, Calendar, and all of the components.

At the bottom of the View menu there's Navigation pane, which will turn on and off this pane on the left-hand side. Now you see it. Now you don't. I'll come up to View and turn it back on again. In the same way I can turn on and off the Ribbon with all of the toolbar commands and I can hide the toolbar, with the global commands for the program.

Last on the View menu is customizing the toolbar. This allows you to drag buttons on and off of it. For example, if you never use My Day you can drag it off entirely and it will disappear in a puff of smoke. Later if you want it back, you can click on it from the window and drag it up into place. If you re-order all of your buttons, you can put it back to the default by dragging this bar set up into the top again. Here it gives me the option to show them as Icons and Text or just the Icons or Text Only.

I'm going to put it back to Icon and Text. When I'm done all the changes I made will be permanent. If I want more room in this navigation pane, there's this little dot right here. When I put my cursor over it, it turns into the double-headed arrow. When I drag it down, I can move all of the components in to little buttons in the lower left-hand corner. I myself keep the five buttons small like this, so I have more room in the pane. But for this course I'll drag this back up and leave them showing. I can also resize the navigation pane by holding my cursor on its right edge.

When I get that same double- headed arrow I can click and drag it to the size that I want. I'll make it just big enough to see all of my content. When I'm in the Calendars view I can also drag that same dot divider down to see Calendars. I recommend taking advantage of all of these view options to create an environment that you enjoy working in.

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Outlook for Mac 2011 Essential Training

68 video lessons · 10752 viewers

Alicia Katz Pollock
Author

 
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  1. 54s
    1. Welcome
      54s
  2. 26m 12s
    1. Introducing Outlook 2011
      2m 1s
    2. Setting up Exchange accounts
      3m 8s
    3. Setting up IMAP accounts
      2m 19s
    4. Setting up POP accounts manually
      3m 31s
    5. Importing email from other applications
      2m 49s
    6. Importing and exporting contacts
      3m 47s
    7. Exploring the user interface
      2m 30s
    8. Customizing the view
      3m 7s
    9. Creating categories
      3m 0s
  3. 13m 29s
    1. Exploring the Inbox
      1m 51s
    2. Checking for new mail
      3m 42s
    3. Reading email
      3m 0s
    4. Deleting email
      1m 15s
    5. Previewing and saving attachments
      1m 46s
    6. Printing emails
      1m 55s
  4. 27m 31s
    1. Creating a new message
      4m 10s
    2. Formatting messages
      5m 18s
    3. Adding attachments
      1m 43s
    4. Adding pictures with the Media Browser
      2m 22s
    5. Information Rights Management
      3m 15s
    6. Replying and forwarding
      3m 5s
    7. Working with signatures
      4m 11s
    8. Working with priorities
      1m 9s
    9. Setting up Out of Office auto-replies
      2m 18s
  5. 20m 46s
    1. Arranging your Inbox
      3m 40s
    2. Using the Conversation view
      2m 47s
    3. Organizing messages with folders
      3m 48s
    4. Creating message rules
      7m 23s
    5. The Mailing List Manager
      2m 12s
    6. Filtering messages
      56s
  6. 9m 1s
    1. Setting junk mail protection levels
      3m 41s
    2. Managing your Junk folder
      3m 17s
    3. Recognizing spam
      2m 3s
  7. 19m 9s
    1. Viewing contacts
      2m 42s
    2. Creating contacts
      6m 14s
    3. Creating contact groups
      2m 40s
    4. Sending email to your contacts
      1m 0s
    5. Printing your contact list
      1m 50s
    6. Syncing contacts
      1m 58s
    7. Working with vCards and exporting
      2m 45s
  8. 25m 42s
    1. Viewing the Calendar
      5m 25s
    2. Creating appointments
      7m 12s
    3. Creating recurring appointments
      3m 34s
    4. Creating meetings and inviting attendees
      5m 29s
    5. Adding holidays
      2m 23s
    6. Printing your calendar
      1m 39s
  9. 7m 8s
    1. Creating new tasks and completing them
      2m 28s
    2. Managing your tasks
      4m 40s
  10. 9m 28s
    1. Creating new notes
      4m 50s
    2. Managing your notes
      3m 44s
    3. Printing notes
      54s
  11. 20m 8s
    1. Using categories
      6m 14s
    2. Flagging items
      4m 15s
    3. Searching and smart folders
      4m 49s
    4. Using folders
      1m 36s
    5. Right-clicking
      3m 14s
  12. 37m 57s
    1. Delegating and sharing public folders
      5m 12s
    2. Syncing Exchange and IMAP
      1m 9s
    3. Setting preferences
      7m 1s
    4. Using AutoCorrect
      2m 9s
    5. Using My Day
      5m 16s
    6. Using the Scrapbook
      5m 38s
    7. Using the reference tools
      2m 58s
    8. Getting help
      2m 34s
    9. Backing up
      3m 6s
    10. Using the Database Utility
      2m 54s
  13. 32s
    1. Final thoughts
      32s

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