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In Outlook for Mac 2011 Essential Training, author Alicia Katz Pollock provides a comprehensive overview of the full-featured email, calendar, and scheduling application from Microsoft. The course covers the key fundamentals of the program, including sending and receiving email, creating and managing contacts, and scheduling tasks and appointments. It also covers Outlook 2011 organizational features such as the Media Browser, Conversation view, My Day, the Scrapbook, and more.
Outlook for Mac allows you to turn on and off and resize most of the parts of the interface. Let's look at the View menu and how to resize the elements of the screen. First we'll start with the green Maximize button. When I click on it, it will go back and forth between the window and filling the screen. When it's in the window state you can click and drag anywhere in the gray bar. I could move over to left-hand side and then come down to the far right-hand side and these three little lines allow me to resize the window to any size I would like it to be. I'm going to go ahead and maximize it again.
Now let's come up to the top right-hand corner of the window and click on this little oval. It collapses the button bar. In fact this frequently overlooked button is available in almost all of your Mac's windows and if you ever can't find your commands, it's probably the culprit. Now, let's go over to the View menu and look at its options. Some of these items are specific to Mail, Calendar and the other components, so we'll address those later. But many of them are used to customize your interface. Go To allows you to choose between Mail, Calendar, and all of the components.
At the bottom of the View menu there's Navigation pane, which will turn on and off this pane on the left-hand side. Now you see it. Now you don't. I'll come up to View and turn it back on again. In the same way I can turn on and off the Ribbon with all of the toolbar commands and I can hide the toolbar, with the global commands for the program.
Last on the View menu is customizing the toolbar. This allows you to drag buttons on and off of it. For example, if you never use My Day you can drag it off entirely and it will disappear in a puff of smoke. Later if you want it back, you can click on it from the window and drag it up into place. If you re-order all of your buttons, you can put it back to the default by dragging this bar set up into the top again. Here it gives me the option to show them as Icons and Text or just the Icons or Text Only.
I'm going to put it back to Icon and Text. When I'm done all the changes I made will be permanent. If I want more room in this navigation pane, there's this little dot right here. When I put my cursor over it, it turns into the double-headed arrow. When I drag it down, I can move all of the components in to little buttons in the lower left-hand corner. I myself keep the five buttons small like this, so I have more room in the pane. But for this course I'll drag this back up and leave them showing. I can also resize the navigation pane by holding my cursor on its right edge.
When I get that same double- headed arrow I can click and drag it to the size that I want. I'll make it just big enough to see all of my content. When I'm in the Calendars view I can also drag that same dot divider down to see Calendars. I recommend taking advantage of all of these view options to create an environment that you enjoy working in.
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