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In PowerPoint for Mac 2011 Essential Training, author David Rivers demonstrates how to create effective slideshows and dynamic presentations using the tools in Microsoft PowerPoint 2011. The course provides in-depth instructions for changing the look of presentations: using built-in and custom themes, formatting text, inserting tables and charts, adding pictures and SmartArt drawings, and adding animation. It also shows how to proof presentations and ready them for viewing, and gives details on the different ways to share presentations. Exercise files are included with the course.
When you launch PowerPoint and start working on a presentation, the user interface is laid out, by default, in a certain way. That layout can be customized to your liking. That's what we're going to do right now. We're going to continue to work with our NewHire presentation. It really doesn't matter what slide you're looking at, at this point. What we're really going to focus on are the surroundings. For example, if you want a little more room to work on the slide itself, there're couple of things you can do. Of course, you can use your zoom slider at the very bottom right-hand corner and zoom in a little bit, or simply click the button to view it on the full page, so it fits perfectly.
If you still need more room, there're a couple more things you can do. Well, you can start with the Ribbon. Maybe you're not accustomed to the Ribbon, you don't really need to use it, or you'd like to hide it temporarily. You'll notice there is a button in the top right-hand corner, a little arrow pointing up. But when you click this, you'll notice now that you've got some extra workspace, and the Ribbon displays only the tabs. You can still go to those tabs, so you can click Charts, and it will temporarily open up the Ribbon, but when you go back to your presentation, just simply click anywhere in your presentation. It stays open.
So you need to go back here to minimize it. This gives you that extra workspace. The other thing you can work with is, at the very bottom of the screen, this little area for notes. Now mine, you can see, is really quite thin. There is not lot of room being taken up by notes, but if yours is a little more extensive, we can go to the border and click and drag. You can come back down there and just drag it down. You can drag it down quite a ways to the point where you don't see any notes at all, but you may have notes that you want to add to a presentation without putting them right on the slide, and this is good to have open.
So it's totally up to you what size that is. Same thing goes for the Navigation pane on the left-hand side. Just move to the border here. You can see those three dots that represent, this is adjustable, so you can click and drag it out to create less workspace or over to the left, which creates more workspace and minimizes these thumbnails, so you can actually see more of them. So if you like to be able to see the thumbnail, and you don't necessarily need to see what's on the slide itself, this is a great way to create more space and allow you to see more thumbnails in the Navigation pane. But if you really like to be able to see what's on the slide, you might have to drag this border out to the right a little bit, so you can start to see some of the titles, at least, on the slide, to help you navigate between the various slides in your presentation.
So when you need to adjust the amount of workspace you have for a slide, to increase it or even decrease it, remember these options, including the ability to maximize or minimize the Ribbon.
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