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Customizing the UI layout

From: PowerPoint for Mac 2011 Essential Training

Video: Customizing the UI layout

When you launch PowerPoint and start working on a presentation, the user interface is laid out, by default, in a certain way. That layout can be customized to your liking. That's what we're going to do right now. We're going to continue to work with our NewHire presentation. It really doesn't matter what slide you're looking at, at this point. What we're really going to focus on are the surroundings. For example, if you want a little more room to work on the slide itself, there're couple of things you can do. Of course, you can use your zoom slider at the very bottom right-hand corner and zoom in a little bit, or simply click the button to view it on the full page, so it fits perfectly.

Customizing the UI layout

When you launch PowerPoint and start working on a presentation, the user interface is laid out, by default, in a certain way. That layout can be customized to your liking. That's what we're going to do right now. We're going to continue to work with our NewHire presentation. It really doesn't matter what slide you're looking at, at this point. What we're really going to focus on are the surroundings. For example, if you want a little more room to work on the slide itself, there're couple of things you can do. Of course, you can use your zoom slider at the very bottom right-hand corner and zoom in a little bit, or simply click the button to view it on the full page, so it fits perfectly.

If you still need more room, there're a couple more things you can do. Well, you can start with the Ribbon. Maybe you're not accustomed to the Ribbon, you don't really need to use it, or you'd like to hide it temporarily. You'll notice there is a button in the top right-hand corner, a little arrow pointing up. But when you click this, you'll notice now that you've got some extra workspace, and the Ribbon displays only the tabs. You can still go to those tabs, so you can click Charts, and it will temporarily open up the Ribbon, but when you go back to your presentation, just simply click anywhere in your presentation. It stays open.

So you need to go back here to minimize it. This gives you that extra workspace. The other thing you can work with is, at the very bottom of the screen, this little area for notes. Now mine, you can see, is really quite thin. There is not lot of room being taken up by notes, but if yours is a little more extensive, we can go to the border and click and drag. You can come back down there and just drag it down. You can drag it down quite a ways to the point where you don't see any notes at all, but you may have notes that you want to add to a presentation without putting them right on the slide, and this is good to have open.

So it's totally up to you what size that is. Same thing goes for the Navigation pane on the left-hand side. Just move to the border here. You can see those three dots that represent, this is adjustable, so you can click and drag it out to create less workspace or over to the left, which creates more workspace and minimizes these thumbnails, so you can actually see more of them. So if you like to be able to see the thumbnail, and you don't necessarily need to see what's on the slide itself, this is a great way to create more space and allow you to see more thumbnails in the Navigation pane. But if you really like to be able to see what's on the slide, you might have to drag this border out to the right a little bit, so you can start to see some of the titles, at least, on the slide, to help you navigate between the various slides in your presentation.

So when you need to adjust the amount of workspace you have for a slide, to increase it or even decrease it, remember these options, including the ability to maximize or minimize the Ribbon.

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This video is part of

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PowerPoint for Mac 2011 Essential Training

63 video lessons · 21049 viewers

David Rivers
Author

 
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  1. 4m 11s
    1. Welcome
      1m 20s
    2. Understanding PowerPoint
      2m 4s
    3. Using the exercise files
      47s
  2. 15m 58s
    1. Exploring the Presentation gallery
      4m 17s
    2. Understanding the Ribbon interface
      6m 7s
    3. Navigating presentations
      2m 56s
    4. Customizing the UI layout
      2m 38s
  3. 32m 42s
    1. Creating new presentations
      2m 56s
    2. Adding, removing, and arranging slides
      7m 5s
    3. Saving time with Outline mode
      5m 15s
    4. Separating slides into sections
      8m 37s
    5. Checking compatibility
      3m 15s
    6. Saving your presentations
      5m 34s
  4. 35m 23s
    1. Using themes
      4m 58s
    2. Creating your own themes
      2m 42s
    3. Changing the background
      5m 33s
    4. Designing slides
      3m 12s
    5. Working with slide layouts
      3m 58s
    6. Working with slide masters
      5m 51s
    7. Using headers and footers
      4m 25s
    8. Using and creating templates
      4m 44s
  5. 30m 14s
    1. Adding text with text slides and boxes
      3m 37s
    2. Adding text to a shape
      2m 16s
    3. Formatting text on a slide
      5m 42s
    4. Changing character direction
      4m 11s
    5. Creating lists using bullets and numbering
      5m 25s
    6. Changing spacing and indents
      4m 17s
    7. Finding and replacing content
      4m 46s
  6. 25m 28s
    1. Adding a table to a slide
      4m 47s
    2. Editing and formatting tables
      4m 25s
    3. Pasting a table from Excel
      5m 11s
    4. Inserting a chart
      5m 42s
    5. Pasting a chart from Excel
      5m 23s
  7. 26m 40s
    1. Inserting pictures and clip art
      2m 18s
    2. Replacing and adjusting pictures
      6m 40s
    3. Drawings and SmartArt
      6m 29s
    4. Adding video to a slide
      5m 53s
    5. Adding sound to a presentation
      5m 20s
  8. 18m 7s
    1. Using a template with animation
      5m 35s
    2. Animating objects on a slide
      6m 1s
    3. Using slide transition effects
      6m 31s
  9. 15m 7s
    1. Checking spelling
      5m 25s
    2. Finding synonyms, definitions, and translations
      4m 23s
    3. Setting AutoCorrect options
      5m 19s
  10. 40m 53s
    1. Using speaker notes
      3m 50s
    2. Showing and navigating a presentation
      4m 56s
    3. Using pointer options
      3m 59s
    4. Using presenter tools with two screens
      3m 44s
    5. Creating a self-running slideshow
      6m 40s
    6. Playing a self-running slideshow
      3m 44s
    7. Adding hyperlinks to a presentation
      5m 7s
    8. Using action buttons
      8m 53s
  11. 28m 5s
    1. Using comments
      3m 58s
    2. Printing notes, handouts, and slides
      4m 17s
    3. Sending a slideshow to iPhoto
      2m 57s
    4. Creating PowerPoint pictures
      2m 43s
    5. Creating a PowerPoint movie
      3m 56s
    6. Creating a PDF presentation
      1m 49s
    7. Creating custom slideshows
      3m 57s
    8. Broadcasting a presentation over the web
      4m 28s
  12. 8m 52s
    1. Changing PowerPoint preferences
      3m 29s
    2. Customizing the Ribbon and toolbars
      5m 23s
  13. 22s
    1. Goodbye
      22s

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