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In PowerPoint for Mac 2011 Essential Training, author David Rivers demonstrates how to create effective slideshows and dynamic presentations using the tools in Microsoft PowerPoint 2011. The course provides in-depth instructions for changing the look of presentations: using built-in and custom themes, formatting text, inserting tables and charts, adding pictures and SmartArt drawings, and adding animation. It also shows how to proof presentations and ready them for viewing, and gives details on the different ways to share presentations. Exercise files are included with the course.
Using the built-in themes in PowerPoint 2011 can really save you a lot of time when it comes to changing the look and feel of your presentation, but what if the theme you're looking for just isn't there? Well in those cases, you can create your own themes and save them so you can use them in the future. And that's what we're going to do right now, continuing to work with our NewHire presentation. We've already applied a theme, but let's start with something different. We'll go to the Themes tab on the Ribbon, make sure it's selected, and then go down to the bottom-center of the themes group, and just give it a click so we can look at a wide variety of themes that are available to you. They're built-in.
And to change the theme, it's just a simple matter of clicking the desired theme that you want to make use of. So in this case let's go to one called Kilter. You can see how that totally changes the look and feel of our presentation. Now, if it's not exactly what you're looking for, you just got a head start. You can start making some minor adjustments. For example, let's go to the Colors dropdown and choose a different color scheme. We'll just scroll down and choose something like Habitat, for example. That might work for our company. And then if you wanted to change the background, you could click the Background.
Now the background is around the outside of these graphics, so let's do something like a nice gradient. Go down here to this green one in the middle. You can see the background just got changed, ever so slightly. It's a subtle change, but maybe that's exactly what we needed. Now it's time to save this and call it our own. So we'll go to the Save Theme, not the button, but click the dropdown so you can see some of the options. Right at the top is Save Theme. That's the default, or you can save the current theme that we just created as the Default. So every time you create a new presentation this is what you get.
But we do want Save Theme. When we click this, we see the Save As, and you can see NewHire2. That's the name of our presentation. If you're following along in the previous lesson, you might still be using NewHire1. But look where it's going. It's going to something called My Themes, and we're actually saving a theme here, the extension being THMX. So we can change the name here if we wanted to. Let's call it TTOrientation. It gives us a hint that we use this for the Two Trees Olive Oil company for the orientation, but we can use it for other presentations now, as soon as we click Save.
And with the Themes tab still selected on the Ribbon, you're going to be able to see it here. Just click the dropdown button. You can see this presentation. You can see Custom as a new section here. And any custom presentations that appear here are the ones that you've made changes to and saved. So anytime we have a presentation now, we can apply this TTOrientation theme to it, because we're able to save it in PowerPoint 2011.
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