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Creating web presentations

From: PowerPoint 2008 for Mac Essential Training

Video: Creating web presentations

There is yet another scenario we have not discussed when it comes to sharing your PowerPoint presentations with others and that is over the web. There is a built-in feature here in PowerPoint 2008 on the Mac that allows you to convert your slides in a presentation to webpages and that's what we are going to do in this lesson. Still working with the same presentation EatCake11c from the Lesson11 folder of the Exercise Files if you have got them, but really any presentation will do here. Our presentation has seven slides in it. So, we should expect to see seven Webpages.

Creating web presentations

There is yet another scenario we have not discussed when it comes to sharing your PowerPoint presentations with others and that is over the web. There is a built-in feature here in PowerPoint 2008 on the Mac that allows you to convert your slides in a presentation to webpages and that's what we are going to do in this lesson. Still working with the same presentation EatCake11c from the Lesson11 folder of the Exercise Files if you have got them, but really any presentation will do here. Our presentation has seven slides in it. So, we should expect to see seven Webpages.

Here's a new feature though. When we go up to the File menu, before we actually save this as a webpage, we can preview it. Clicking Web Page Preview is going to launch your default browser and show you what this presentation is going to look like over the web. So, let's give that a click. Just takes a second and using the default settings, you can see what's happened here. I have got a pane on the left hand side showing me the various slide numbers in my presentation, all seven are there. Slide number one is being displayed, down below I know that it is a Slide 1 of 7 here in Safari and as I click the arrows, you can see I can move through the slides in my presentation.

I can also click directly on the slide number here on the left hand navigation pane and of course I don't need to see that, I can turn it off and just use the navigation buttons at the bottom of my screen. That's where they show up by default here for me and you also have an ability to show Speaker Notes if you wanted to. This button down at the bottom, it allows you to view those notes or hide them if you want. So, we know what it is going to look like, its fine; it looks exactly like the slides in my presentation. So, I am going to go up to Safari and quit it.

Takes me back to PowerPoint and I am ready to actually save this as a web format. So, I go up to File and down to Save as Webpage. When you do this, what is actually going to happen is, a number of files are going to be created for you and stored in a folder. So, I am going to put them directly on my desktop here along with my movie and my pictures that we saved in previous lessons. Down below your most of the format is .htm, that's our HyperText Markup Language that will be used to create the webpage.

We have got a Web Options button down below. Let's go check out some of those defaults we saw a moment ago. We will start with the General button up here, the webpage title is whatever is attached to the File Preferences or Properties that we saw in an earlier lesson in this case introducing Eat Cake Patisserie Winter 2008, yeah there it is. We can add webpage keywords if we wanted to. So, if we are going to actually post this on the web and we want people to be able to find it easily using keywords, we could add them here, Eat, Cake, Patisserie, Baking, Cooking and so on, you have got the idea.

So, all of these words could become webpage keywords. Let's go over the files, notice that links are going to be updated on save. So, there are links that are created, we saw that we could click on slide numbers to go directly to specific slides, include the original file with this web presentation so can be edited in PowerPoint later. This is an interesting selection, if you want to include the PowerPoint presentation you can if you don't want people going into PowerPoint and manipulating that, we can decide to not include the PowerPoint presentation itself by deselecting the check box.

Another way of protecting your presentation, when we go to Appearance we can see that we have got an Appearance Section and full screen options down below. Under Appearance Default View is set to Normal and we can go to Full Screen if we wanted to. I am going to leave it at Normal and the colors that we saw, we saw a black background with white text on top and there is a sample over here. But we can change that if we wanted to, if we want to use the Presentation Colors with Accent Colors or Text Colors we can choose that. I am going to use my Presentation colors (text color).

I don't want to include my Slide Notes so I am going to deselect that check box. This is for people to view, not to see my presenter notes and then the Navigation buttons that we saw at the bottom are graphical in nature by default but they could be Regular they could be Text or none at all, that's totally up to you. I like the Graphic Buttons and the Button placement which was at the bottom can also be changed to the Top or act as a floating window and I would like them right at the bottom. So, I am going to leave it at that, you can try something different if you like. Pictures in your presentations, notice that file format here we got a checkbox Enabled PNG as an output format and then down below, the target monitor screen size, you can see we have got a number of options clicking this drop down and those are 15" and 17" monitors and laptops, it's selected here by default.

1024x768, very popular option, but you can go to options for larger monitors if you wanted to. There are 21" monitors and larger monitors even if you wanted to. This is very popular right now, but notice there is also a Web TV option, that's kind of cool. So, if this is going to be displayed in a Web TV format this is the perfect screen size to choose. I am going to leave it at the default 15" and 17" monitors and laptops will be used to view this presentation. So, I am going to click the Ok that saves my settings, now all I have to do is save my actual webpage by clicking the Save button.

Remember we chose desktop, so it just takes a second here for seven slides to get converted. Over here on my desktop I can see some things are happening, I have got two files, an htm file and then I have got the folder full of files I was talking about. Double clicking this folder shows you, we have got all those buttons; those are the Gifs. You can see we have got Navigation Bars, there is a File List which is in XML format as we scroll down, lots of other images in there as well and the various slides are actually converted to Gifs, you could see them right here.

So I am going to close this up and instead I am going to access the contents of that folder by opening up the htm file, in my default browser so I am going to Double Click this. This is going to launch my browser and we are going to see some of those changes, some of those settings that we chose. For example, the slide numbers now are black on white using some of the slide colors. I don't see that Notes Pane down below, we turned those off. Look at my slide navigation buttons, they are graphical in nature and the format or resolution is ideal for my screen size I don't know about yours but I would encourage experimenting with those options.

Now, as we move from slide to slide there are no transitions, no sound in the background, you would have to do a little bit of web programming to get those things working. We do have all of the information on all of the slides showing up in our presentation here in our default browser. So, I am going to quit Safari, takes me back to PowerPoint when I click anywhere inside here and now you know yet another format to save your presentation to for viewing on the web.

Show transcript

This video is part of

Image for PowerPoint 2008 for Mac Essential Training
PowerPoint 2008 for Mac Essential Training

67 video lessons · 16726 viewers

David Rivers
Author

 
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  1. 46s
    1. Welcome
      46s
  2. 25m 17s
    1. Starting PowerPoint
      4m 23s
    2. Understanding the interface
      9m 44s
    3. Opening and closing presentations
      4m 4s
    4. Navigating presentations
      7m 6s
  3. 38m 31s
    1. Creating new presentations
      8m 54s
    2. Adding and removing slides
      8m 0s
    3. Rearranging slides
      4m 23s
    4. Saving presentations
      7m 23s
    5. Opening other files in PowerPoint
      4m 37s
    6. Checking compatibility
      5m 14s
  4. 27m 1s
    1. Previewing printouts in Tiger
      7m 41s
    2. Previewing printouts in Leopard
      2m 55s
    3. Using Print and Quick Print
      5m 39s
    4. Setting print options
      10m 46s
  5. 1h 11m
    1. Using Page Setup
      4m 53s
    2. Using themes
      5m 32s
    3. Applying effects to themes
      6m 32s
    4. Using background styles
      8m 54s
    5. Using color schemes
      6m 26s
    6. Using font schemes
      5m 32s
    7. Creating custom themes
      6m 55s
    8. Working with slide layouts
      8m 11s
    9. Working with slide masters
      11m 46s
    10. Working with headers and footers
      6m 57s
  6. 58m 37s
    1. Using text slides
      5m 49s
    2. Formatting text
      8m 55s
    3. Adding text to slides
      4m 28s
    4. Changing character direction
      4m 39s
    5. Changing spacing and indents
      9m 25s
    6. Aligning text
      4m 45s
    7. Bullets and numbering
      10m 18s
    8. Working in Outline mode
      3m 51s
    9. Using Find and Replace
      6m 27s
  7. 28m 0s
    1. Checking spelling
      6m 15s
    2. Finding synonyms
      4m 58s
    3. Other reference tools
      7m 2s
    4. Other document proofing options
      9m 45s
  8. 1h 14m
    1. Inserting pictures and clip art
      8m 43s
    2. Modifying pictures
      14m 18s
    3. Drawing objects
      12m 53s
    4. Using SmartArt
      13m 27s
    5. Using WordArt
      8m 39s
    6. Using sound
      9m 34s
    7. Using video
      7m 10s
  9. 43m 12s
    1. Inserting tables
      8m 41s
    2. Editing and formatting tables
      8m 48s
    3. Inserting charts
      12m 11s
    4. Editing charts and data
      13m 32s
  10. 25m 6s
    1. Arranging and grouping objects
      7m 13s
    2. Animating objects
      12m 3s
    3. Using slide transitions
      5m 50s
  11. 24m 4s
    1. Starting and navigating presentations
      6m 50s
    2. Pointer options
      6m 7s
    3. Using presenter tools with two screens
      5m 24s
    4. Creating self-running slideshows
      5m 43s
  12. 47m 25s
    1. Using comments
      6m 42s
    2. Sending slideshows to iPhoto
      5m 35s
    3. Creating PowerPoint pictures
      3m 6s
    4. Creating PowerPoint movies
      4m 55s
    5. Creating web presentations
      6m 59s
    6. Creating custom slideshows
      4m 56s
    7. Using hyperlinks and action buttons
      11m 12s
    8. Emailing presentations
      4m 0s
  13. 19m 4s
    1. Changing PowerPoint preferences
      9m 10s
    2. Modifying toolbars
      9m 54s
  14. 40s
    1. Goodbye
      40s

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