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From the most basic to the very advanced, instructor David Rivers explores the application's possibilities in PowerPoint 2008 for Mac Essential Training. David teaches users how to create, edit, and share professional slideshows and presentations. He demonstrates how to efficiently navigate presentations, apply custom themes, place and edit text, images, and multimedia files; and bring the whole package together for a self-running or manual slideshow. Exercise files accompany the course.
There is yet another scenario we have not discussed when it comes to sharing your PowerPoint presentations with others and that is over the web. There is a built-in feature here in PowerPoint 2008 on the Mac that allows you to convert your slides in a presentation to webpages and that's what we are going to do in this lesson. Still working with the same presentation EatCake11c from the Lesson11 folder of the Exercise Files if you have got them, but really any presentation will do here. Our presentation has seven slides in it. So, we should expect to see seven Webpages.
Here's a new feature though. When we go up to the File menu, before we actually save this as a webpage, we can preview it. Clicking Web Page Preview is going to launch your default browser and show you what this presentation is going to look like over the web. So, let's give that a click. Just takes a second and using the default settings, you can see what's happened here. I have got a pane on the left hand side showing me the various slide numbers in my presentation, all seven are there. Slide number one is being displayed, down below I know that it is a Slide 1 of 7 here in Safari and as I click the arrows, you can see I can move through the slides in my presentation.
I can also click directly on the slide number here on the left hand navigation pane and of course I don't need to see that, I can turn it off and just use the navigation buttons at the bottom of my screen. That's where they show up by default here for me and you also have an ability to show Speaker Notes if you wanted to. This button down at the bottom, it allows you to view those notes or hide them if you want. So, we know what it is going to look like, its fine; it looks exactly like the slides in my presentation. So, I am going to go up to Safari and quit it.
Takes me back to PowerPoint and I am ready to actually save this as a web format. So, I go up to File and down to Save as Webpage. When you do this, what is actually going to happen is, a number of files are going to be created for you and stored in a folder. So, I am going to put them directly on my desktop here along with my movie and my pictures that we saved in previous lessons. Down below your most of the format is .htm, that's our HyperText Markup Language that will be used to create the webpage.
We have got a Web Options button down below. Let's go check out some of those defaults we saw a moment ago. We will start with the General button up here, the webpage title is whatever is attached to the File Preferences or Properties that we saw in an earlier lesson in this case introducing Eat Cake Patisserie Winter 2008, yeah there it is. We can add webpage keywords if we wanted to. So, if we are going to actually post this on the web and we want people to be able to find it easily using keywords, we could add them here, Eat, Cake, Patisserie, Baking, Cooking and so on, you have got the idea.
So, all of these words could become webpage keywords. Let's go over the files, notice that links are going to be updated on save. So, there are links that are created, we saw that we could click on slide numbers to go directly to specific slides, include the original file with this web presentation so can be edited in PowerPoint later. This is an interesting selection, if you want to include the PowerPoint presentation you can if you don't want people going into PowerPoint and manipulating that, we can decide to not include the PowerPoint presentation itself by deselecting the check box.
Another way of protecting your presentation, when we go to Appearance we can see that we have got an Appearance Section and full screen options down below. Under Appearance Default View is set to Normal and we can go to Full Screen if we wanted to. I am going to leave it at Normal and the colors that we saw, we saw a black background with white text on top and there is a sample over here. But we can change that if we wanted to, if we want to use the Presentation Colors with Accent Colors or Text Colors we can choose that. I am going to use my Presentation colors (text color).
I don't want to include my Slide Notes so I am going to deselect that check box. This is for people to view, not to see my presenter notes and then the Navigation buttons that we saw at the bottom are graphical in nature by default but they could be Regular they could be Text or none at all, that's totally up to you. I like the Graphic Buttons and the Button placement which was at the bottom can also be changed to the Top or act as a floating window and I would like them right at the bottom. So, I am going to leave it at that, you can try something different if you like. Pictures in your presentations, notice that file format here we got a checkbox Enabled PNG as an output format and then down below, the target monitor screen size, you can see we have got a number of options clicking this drop down and those are 15" and 17" monitors and laptops, it's selected here by default.
1024x768, very popular option, but you can go to options for larger monitors if you wanted to. There are 21" monitors and larger monitors even if you wanted to. This is very popular right now, but notice there is also a Web TV option, that's kind of cool. So, if this is going to be displayed in a Web TV format this is the perfect screen size to choose. I am going to leave it at the default 15" and 17" monitors and laptops will be used to view this presentation. So, I am going to click the Ok that saves my settings, now all I have to do is save my actual webpage by clicking the Save button.
Remember we chose desktop, so it just takes a second here for seven slides to get converted. Over here on my desktop I can see some things are happening, I have got two files, an htm file and then I have got the folder full of files I was talking about. Double clicking this folder shows you, we have got all those buttons; those are the Gifs. You can see we have got Navigation Bars, there is a File List which is in XML format as we scroll down, lots of other images in there as well and the various slides are actually converted to Gifs, you could see them right here.
So I am going to close this up and instead I am going to access the contents of that folder by opening up the htm file, in my default browser so I am going to Double Click this. This is going to launch my browser and we are going to see some of those changes, some of those settings that we chose. For example, the slide numbers now are black on white using some of the slide colors. I don't see that Notes Pane down below, we turned those off. Look at my slide navigation buttons, they are graphical in nature and the format or resolution is ideal for my screen size I don't know about yours but I would encourage experimenting with those options.
Now, as we move from slide to slide there are no transitions, no sound in the background, you would have to do a little bit of web programming to get those things working. We do have all of the information on all of the slides showing up in our presentation here in our default browser. So, I am going to quit Safari, takes me back to PowerPoint when I click anywhere inside here and now you know yet another format to save your presentation to for viewing on the web.
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