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In Word for Mac 2011 Essential Training, author Maria Langer shows how to create, format, and print a wide variety of documents in Microsoft Word 2011. The course covers building outlines, formatting text and pages, working with headers and footers, using themes and styles, adding multimedia, and more. It also shows how to customize and automate Word 2011, including how to record macros. Exercise files accompany the course.
The Tabs dialog offers another way to create a tab table. Although it isn't as intuitive as the ruler, it is more powerful, offering additional options. Let's take a look. In this video we will build a table that could be printed as a form. People can then use the form to fill in their name and address and provide their signature. It's a pretty simple example that I think you will be able modify for your own needs. So we are going to start by creating a new document, which I have already done here. If you haven't got one showing, pull down the File menu, pick New Blank Document or press Command+N. Also I have got non-printing character showing.
By turning on this little button here, we don't need to have that showing but I'd like to be able to see my paragraph markers and my tabs as I work. To open the Tabs dialog pull down the Format menu and choose Tabs. The Tabs dialog works with measurements. You enter the position of the tab stop and then click the Set button to set it. Notice that you could also use the Tabs dialog to set the distance between Word's default tab stops. You do that right up here. So if you ever need to do that this is where you come.
We're going to put in three tab stops one of which has a leader. A leader is a series of characters that can be dots, dashes or underscores that appear between a tab stop and the tab stop before it. This will make more sense in the minutes so just bear with me for now. The first tab stop will be a right Tab stop and I'll put it the number one position. So the position is one. I will type in a one and then I will select Right and click Set and it gets added to this list here.
The next tab stop will be a left tab stop at 1.25. So I will type in 1.25, select Left, and then click Set and then finally we want to a Left tab stop with an underscore leader at 6. So we will do here is type in 6, Left is already selected but we want underscore leader, which is number 4. Select that and click Set and those are our tab stops. We will click OK to accept them and you will see them set up here on the Ruler, this is the right tab and the left tab and then finally the left tab with the leader on it.
Let's see how this works we are going to start by pressing Tab to move to the first tab stop and then we will type in the word Name and a colon. Notice that the word is right aligned at the tab stop. We are going to press Tab twice. The first tab moves the insertion point to the second tab stop, the second tab moves to the third tab stop, and enters an underscore that's because we have a got a tab leader set here. Let's press Return and what we will see is that the tab settings get carried forward into the next paragraph.
Now we will enter the first address line. So press Tab, type in the word Address with a colon, and press Tab again to get a little space and Tab again to get that line. Press Return. The second address line doesn't need a label so just press Tab three times and then Return. So the first time moves you to here, second time moves you to the beginning of that leader line, and then the third tab gives you the leader. Press Return.
The last line is for the signature. So I will press Tab, type in Signature, and a colon press Tab again and press Tab one more time and that will give us our leader line. It's pretty slick. It's a really good way to create a form. Now if you think there isn't enough space between each line of the form you can select the paragraphs and set the line spacing. So I am going to select these and I will set the line spacing. Maybe I will choose double spaced and that's going to space this out more so that someone filling out this form has room to write their name and address.
Now if you want to change the spacing of the tabs you can either do it on the ruler by just dragging on the ruler or you can go back into the Tabs dialog, so we will try that other way. Pull down the Format menu, choose Tabs, and may be we decided that we don't really want this tab at one 1.25. Instead we want it 1.15. So I will select that tab, I will clear it out, then I will type in a new measurement for the tab, 1.15, and I will make sure that it's left and there is no leader and click OK.
And what that's done is it's removed the one that was here and it's put in a new one over here. Of course we could have done the same thing by just dragging on the ruler. I did want to show you how to do it in the Tabs dialog. Now while the Tabs dialog isn't exactly an intuitive way to set up a table, it does offer the leader options that might come in handy for achieving certain effects and remember you can always modify tabs on the ruler, no matter how you set them.
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