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Creating a tab table with the Tabs dialog

From: Word for Mac 2011 Essential Training

Video: Creating a tab table with the Tabs dialog

The Tabs dialog offers another way to create a tab table. Although it isn't as intuitive as the ruler, it is more powerful, offering additional options. Let's take a look. In this video we will build a table that could be printed as a form. People can then use the form to fill in their name and address and provide their signature. It's a pretty simple example that I think you will be able modify for your own needs. So we are going to start by creating a new document, which I have already done here. If you haven't got one showing, pull down the File menu, pick New Blank Document or press Command+N. Also I have got non-printing character showing.

Creating a tab table with the Tabs dialog

The Tabs dialog offers another way to create a tab table. Although it isn't as intuitive as the ruler, it is more powerful, offering additional options. Let's take a look. In this video we will build a table that could be printed as a form. People can then use the form to fill in their name and address and provide their signature. It's a pretty simple example that I think you will be able modify for your own needs. So we are going to start by creating a new document, which I have already done here. If you haven't got one showing, pull down the File menu, pick New Blank Document or press Command+N. Also I have got non-printing character showing.

By turning on this little button here, we don't need to have that showing but I'd like to be able to see my paragraph markers and my tabs as I work. To open the Tabs dialog pull down the Format menu and choose Tabs. The Tabs dialog works with measurements. You enter the position of the tab stop and then click the Set button to set it. Notice that you could also use the Tabs dialog to set the distance between Word's default tab stops. You do that right up here. So if you ever need to do that this is where you come.

We're going to put in three tab stops one of which has a leader. A leader is a series of characters that can be dots, dashes or underscores that appear between a tab stop and the tab stop before it. This will make more sense in the minutes so just bear with me for now. The first tab stop will be a right Tab stop and I'll put it the number one position. So the position is one. I will type in a one and then I will select Right and click Set and it gets added to this list here.

The next tab stop will be a left tab stop at 1.25. So I will type in 1.25, select Left, and then click Set and then finally we want to a Left tab stop with an underscore leader at 6. So we will do here is type in 6, Left is already selected but we want underscore leader, which is number 4. Select that and click Set and those are our tab stops. We will click OK to accept them and you will see them set up here on the Ruler, this is the right tab and the left tab and then finally the left tab with the leader on it.

Let's see how this works we are going to start by pressing Tab to move to the first tab stop and then we will type in the word Name and a colon. Notice that the word is right aligned at the tab stop. We are going to press Tab twice. The first tab moves the insertion point to the second tab stop, the second tab moves to the third tab stop, and enters an underscore that's because we have a got a tab leader set here. Let's press Return and what we will see is that the tab settings get carried forward into the next paragraph.

Now we will enter the first address line. So press Tab, type in the word Address with a colon, and press Tab again to get a little space and Tab again to get that line. Press Return. The second address line doesn't need a label so just press Tab three times and then Return. So the first time moves you to here, second time moves you to the beginning of that leader line, and then the third tab gives you the leader. Press Return.

The last line is for the signature. So I will press Tab, type in Signature, and a colon press Tab again and press Tab one more time and that will give us our leader line. It's pretty slick. It's a really good way to create a form. Now if you think there isn't enough space between each line of the form you can select the paragraphs and set the line spacing. So I am going to select these and I will set the line spacing. Maybe I will choose double spaced and that's going to space this out more so that someone filling out this form has room to write their name and address.

Now if you want to change the spacing of the tabs you can either do it on the ruler by just dragging on the ruler or you can go back into the Tabs dialog, so we will try that other way. Pull down the Format menu, choose Tabs, and may be we decided that we don't really want this tab at one 1.25. Instead we want it 1.15. So I will select that tab, I will clear it out, then I will type in a new measurement for the tab, 1.15, and I will make sure that it's left and there is no leader and click OK.

And what that's done is it's removed the one that was here and it's put in a new one over here. Of course we could have done the same thing by just dragging on the ruler. I did want to show you how to do it in the Tabs dialog. Now while the Tabs dialog isn't exactly an intuitive way to set up a table, it does offer the leader options that might come in handy for achieving certain effects and remember you can always modify tabs on the ruler, no matter how you set them.

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This video is part of

Image for Word for Mac 2011 Essential Training
Word for Mac 2011 Essential Training

95 video lessons · 20535 viewers

Maria Langer
Author

 
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  1. 5m 6s
    1. Welcome
      1m 8s
    2. Word processing basics
      3m 9s
    3. Using the exercise files
      49s
  2. 21m 53s
    1. Menus, shortcut keys, and toolbars
      3m 43s
    2. The Ribbon
      2m 32s
    3. The Toolbox and the Media Browser
      2m 27s
    4. The Sidebar
      1m 42s
    5. Document views
      5m 24s
    6. Navigating windows and documents
      6m 5s
  3. 13m 40s
    1. Using the Document Gallery
      4m 51s
    2. Creating documents
      1m 51s
    3. Opening, saving, and closing documents
      6m 58s
  4. 14m 20s
    1. Entering text
      5m 33s
    2. Inserting and deleting text
      2m 34s
    3. Using Click and Type to enter text
      3m 26s
    4. Inserting symbols and special characters
      2m 47s
  5. 27m 28s
    1. Selecting and editing text
      6m 34s
    2. Copying and moving text
      7m 1s
    3. Using the Scrapbook
      4m 38s
    4. Undoing, redoing, and repeating actions
      4m 36s
    5. Finding and replacing text
      4m 39s
  6. 24m 50s
    1. Font formatting basics
      9m 0s
    2. Applying font formatting
      7m 12s
    3. Using the Font dialog
      4m 35s
    4. Formatting with the Find and Replace dialog
      4m 3s
  7. 27m 18s
    1. Paragraph formatting basics
      9m 39s
    2. Setting justification and line spacing
      2m 17s
    3. Indenting paragraphs
      4m 37s
    4. Using list formats
      5m 41s
    5. Setting paragraph formatting options
      5m 4s
  8. 14m 33s
    1. Understanding tab tables
      4m 15s
    2. Creating a tab table with the Ruler
      5m 20s
    3. Creating a tab table with the Tabs dialog
      4m 58s
  9. 20m 31s
    1. Understanding styles and themes
      2m 36s
    2. Applying styles
      6m 32s
    3. Reformatting with Quick Style sets and themes
      2m 37s
    4. Modifying styles
      4m 28s
    5. Creating and deleting styles
      4m 18s
  10. 13m 22s
    1. Revealing formatting
      4m 24s
    2. Using the Format Painter
      1m 38s
    3. Creating drop caps
      3m 34s
    4. Using AutoFormat on text
      3m 46s
  11. 27m 29s
    1. Setting margins
      4m 3s
    2. Adding page and section breaks
      4m 54s
    3. Setting multiple columns
      8m 11s
    4. Varying page orientation within a document
      2m 43s
    5. Inserting page numbers
      2m 47s
    6. Adding watermarks and background images
      4m 51s
  12. 13m 39s
    1. Using built-in headers and footers
      5m 34s
    2. Manually creating headers and footers
      4m 0s
    3. Setting multiple headers and footers in a document
      4m 5s
  13. 18m 54s
    1. Creating a cell table
      3m 42s
    2. Entering and formatting table text
      4m 16s
    3. Modifying table structure
      5m 34s
    4. Using table styles
      2m 49s
    5. Converting between tab and cell tables
      2m 33s
  14. 18m 12s
    1. Adding borders to text and paragraphs
      5m 38s
    2. Adding borders to table cells
      3m 47s
    3. Setting page borders
      4m 13s
    4. Applying shading
      4m 34s
  15. 16m 56s
    1. Using the Media Browser to insert media
      3m 24s
    2. Inserting media from a file
      2m 36s
    3. Formatting images
      4m 30s
    4. Wrapping text around an image
      2m 27s
    5. Inserting and formatting a text box
      3m 59s
  16. 13m 17s
    1. Using AutoCorrect and AutoFormat As You Type
      9m 26s
    2. Using AutoText and AutoComplete
      3m 51s
  17. 17m 28s
    1. Building an outline
      4m 26s
    2. Rearranging outline components
      3m 39s
    3. Viewing outlines
      4m 9s
    4. Numbering outline headings
      5m 14s
  18. 26m 49s
    1. Checking spelling and grammar
      8m 19s
    2. Using reference tools
      4m 30s
    3. Inserting footnotes and endnotes
      6m 27s
    4. Using the Word Count feature
      2m 49s
    5. Compiling a table of contents
      4m 44s
  19. 17m 44s
    1. Adding comments
      2m 46s
    2. Tracking changes
      7m 45s
    3. Merging and comparing documents
      4m 28s
    4. Sharing documents with others
      2m 45s
  20. 18m 54s
    1. Using letter templates
      8m 5s
    2. Creating envelopes
      6m 23s
    3. Creating labels
      4m 26s
  21. 12m 36s
    1. Setting Document Security options
      9m 0s
    2. Using Privacy options
      3m 36s
  22. 14m 31s
    1. Setting Page Setup Options
      4m 12s
    2. Previewing a document
      2m 13s
    3. Printing to a printer
      4m 11s
    4. Printing to PDF
      3m 55s
  23. 11m 9s
    1. Using Word's Macro Recorder
      9m 18s
    2. Understanding macro security
      1m 51s
  24. 12m 28s
    1. Customizing toolbars and menus
      6m 0s
    2. Customizing Word's shortcut keys
      3m 38s
    3. Customizing the Ribbon
      2m 50s
  25. 42s
    1. Goodbye
      42s

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