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In Word for Mac 2011 Essential Training, author Maria Langer shows how to create, format, and print a wide variety of documents in Microsoft Word 2011. The course covers building outlines, formatting text and pages, working with headers and footers, using themes and styles, adding multimedia, and more. It also shows how to customize and automate Word 2011, including how to record macros. Exercise files accompany the course.
The first step to setting up the tab table is setting up tab stops. Word offers two ways to do this: with the ruler and with the Tabs dialog. In this video we will use a ruler to set up a table similar to the product list we looked at earlier. We are going to start with a blank new document. If you don't have one showing pull down the File menu, choose New Blank Document or press Command+N. So I have got my document opened and I have also turned on nonprinting characters so I can see the tabs and the returns that I type. Let's take a closer look at the ruler.
Again at the bottom of the ruler you can see these little tiny gray marks and these marks are the default tab stops. At the very far left end of the ruler you will see that there's a menu of different types of tabs. Left is a standard tab. Text is left aligned to the tab. Centered is a center tab. Text is centered at the tab. We are going to use two of these. Right is a right tab. Text is right aligned at the tab and we are going to use one of these.
Decimal is for numbers including decimal points. The decimal point is aligned at the tab. If there's no decimal point it acts just like a right tab and Bar isn't really a tab at all. It places vertical bar at the tab marker. Now are gong to start by selecting the type of tab we want. We are going to start off with a Center tab. So I will select that and then I will go over here onto the ruler and I'll start setting tabs. All you need to do is click. So I am going to click at the 4 and when I do that notice all the default tabs went away. We will do that again at the 5 and all the default tabs before that point go away as well.
Next we want to right align the tab so I will choose Right and I want to place that right around the margin, but sometimes it's hard to click there so you might want to click a little bit in further and then just drag it into place and you get right there. And that's all there is to. Now we are going to enter some data into this table. The first line is a heading. So type in the word Product and press Tab. When you press Tab the insertion point moves to the number 4 mark on the ruler.
We will type in Item, press Tab. Notice that the word Item is centered under that tab. That's because it's a center tab. When we type in size, it's going to do the same thing. And then the last one is going to be Price and notice how the word /price is right aligned under the tab. Let's press Return to get a new paragraph and notice that all the settings carry forward into the paragraph. So in this next one we will start typing in the product information.
The first product is Mandarin Orange- Infused Extra Virgin Olive Oil and when you finish, press Tab that will take you underneath Item. The Item number is M01. Press Tab to go to size and you will see the size is 8 ounces so type in 8 oz. and the price is $25. We will type in one more line to see what it looks like. So I will press Return and the next one is a Lemon-Infused Extra Virgin Olive Oil. Press Tab.
The Item number is LB1. Tab again. This is 10 ounces and the price is $20. Not bad. Now at this point you might be thinking that the third and fourth columns are too close together or maybe not, but I think they are, and it's easy enough to fix it. All you need to do is drag the tab marker at the 5 inch mark to the left. So I am going to drag this one here to the left. I didn't select the entire table, so my change affected just the paragraph where my insertion point is, which is the last paragraph here.
So all until the last move, Edit menu, Undo tabs, that brings you back to where I was , and I will do it properly by selecting the whole table and then dragging that marker in and when I let go it's in place and looks pretty good. Now if you decide later on that you don't like the center tabs you can replace them. Make sure the whole table is selected and then drag the tabs you don't want off the ruler into the document. So maybe I want this tab here at the 4 to not be a center tab. Maybe I want it to be a left aligned tab.
So I will drag it into the document and when I do the document gets all screwed up, but don't worry about it because you are not done yet. Go over here to this menu, choose Left to get a left tab, and now click on the ruler where you want that tab to go. So maybe right around here and the table gets fixed up, because remember the tab characters were already typed in so when you put the tab stop in there, Word uses that tab stop and it fixes up the table. So as we have seen here, it's pretty easy to set, move, and remove tab stops using the Ruler.
Once a tab stops are set, pressing Tab once between each column will properly line of the content. Next we'll take a look at how we can use the Tab dialog to sit tab stops and a few extra options.
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