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Creating new notes

From: Outlook for Mac 2011 Essential Training

Video: Creating new notes

Have you ever wanted a place to jot down things that you didn't want to forget? A joke, a password, a quotation? Outlook Notes can act as a repository for all these little snippets and can even include HTML Web content and images. Outlook notes are found by going to the lower left corner up to the word Notes. You can also get here by going up to the View menu, highlighting Go To, and coming across to Notes. To create a new note, click on the Note button in the upper left-hand corner of the toolbar. A little window will open. You can also create new notes by clicking on the New button from anywhere in Outlook and choosing Note.

Creating new notes

Have you ever wanted a place to jot down things that you didn't want to forget? A joke, a password, a quotation? Outlook Notes can act as a repository for all these little snippets and can even include HTML Web content and images. Outlook notes are found by going to the lower left corner up to the word Notes. You can also get here by going up to the View menu, highlighting Go To, and coming across to Notes. To create a new note, click on the Note button in the upper left-hand corner of the toolbar. A little window will open. You can also create new notes by clicking on the New button from anywhere in Outlook and choosing Note.

Type in the note title here. I'll enter Outlook techniques. To get down into the note, I can either click in the white area or press the Tab key on my keyboard. Now I'll write the note. I have the same editing tools here in notes that I do when I format the text of an email. I highlight my text, and at the top of the screen, I have a Format menu. I can change the font, the style, size, the color or even give it a highlight, if I wish, which acts as shading.

Backup on the Format menu, I also have the option for numbered lists and bulleted lists within the not. If I want to add a Hyperlink, I can do that too. I will go back up to the Format menu, and go down to the bottom to Hyperlink. I will put URL or Web address in the first box, and in the next box, I will type in the text that I want to show and I will click OK. When I click on it, it would open up in a Safari window. When I am done creating my note, I will click the X in the upper left-hand corner, tell it to Save, and my note will appear in my list.

If I want to do further editing, it's actually easier here than in the note itself. If I highlight text in the Viewing pane, I now have the same standard editing buttons from Word and the rest of the Microsoft Office Suite. Fonts and Sizes, Bold, Italic, Underline, Colors, Bullets and Numbering, Justification and Indents. Now let's create another new note, and I'll show you a few more techniques. I'll call this one nature photos and I'll save it. I will click on it.

Now, if I have pictures in my iPhoto or Aperture Libraries, they are easy to add. I will click in the text area of my note, and I will go up to Picture button and choose Photo Browser. The Media Browser window appears. It has three tabs for Photos, Audio and Movies but the only thing you can actually put in a note is a photo. You have three possible sources for your photos: Aperture if you are using it, iPhoto and Photo Booth. If necessary, click on the disclosure triangle next iPhoto and then you have access to all of your events and any albums that you've created.

There is a slider at the bottom to enlarge or reduce the size of your thumbnails. If you've been good about naming your photos, entering in descriptions or assigning keywords, you can use this search box to find exactly the shot that you're looking for. Find the picture you want and drag it into your note. Then close the Media Browser. I'll hit Return to get to a new line and now if I want to add a photo that's not in my iPhoto Library, go back up to the Picture button and choose Picture from File.

Navigate to the picture that you want, click on it, and click Open. If you change your mind, click before or after your picture and delete it just like you would anything else in your note by hitting Backspace or Delete. Now, let's make one more note. Here's another trick. Because notes understand HTML, you can also save entire web pages as a note. Here's how! Go over to Safari and find the page that you want. You can save the entire page by clicking somewhere on the page that's not a link, like the background, and then either use Command+A on your keyboard to Select All, or head up to the Edit menu and choose Select All.

If you don't want the whole page, you can just highlight part of the page that you want and copy just that. I'll go up to Edit menu and choose Copy. Back over to my Outlook, I will click in the body of the message, and Command+V to paste. There's my entire webpage, and I will title my note. Then I will save my note. Voila! A copy of my website to save for future use. Because you can save anything and format it nicely, notes is a practical repository for reference material, text snippets and anything you don't want to forget.

Show transcript

This video is part of

Image for Outlook for Mac 2011 Essential Training
Outlook for Mac 2011 Essential Training

68 video lessons · 10520 viewers

Alicia Katz Pollock
Author

 
Expand all | Collapse all
  1. 54s
    1. Welcome
      54s
  2. 26m 12s
    1. Introducing Outlook 2011
      2m 1s
    2. Setting up Exchange accounts
      3m 8s
    3. Setting up IMAP accounts
      2m 19s
    4. Setting up POP accounts manually
      3m 31s
    5. Importing email from other applications
      2m 49s
    6. Importing and exporting contacts
      3m 47s
    7. Exploring the user interface
      2m 30s
    8. Customizing the view
      3m 7s
    9. Creating categories
      3m 0s
  3. 13m 29s
    1. Exploring the Inbox
      1m 51s
    2. Checking for new mail
      3m 42s
    3. Reading email
      3m 0s
    4. Deleting email
      1m 15s
    5. Previewing and saving attachments
      1m 46s
    6. Printing emails
      1m 55s
  4. 27m 31s
    1. Creating a new message
      4m 10s
    2. Formatting messages
      5m 18s
    3. Adding attachments
      1m 43s
    4. Adding pictures with the Media Browser
      2m 22s
    5. Information Rights Management
      3m 15s
    6. Replying and forwarding
      3m 5s
    7. Working with signatures
      4m 11s
    8. Working with priorities
      1m 9s
    9. Setting up Out of Office auto-replies
      2m 18s
  5. 20m 46s
    1. Arranging your Inbox
      3m 40s
    2. Using the Conversation view
      2m 47s
    3. Organizing messages with folders
      3m 48s
    4. Creating message rules
      7m 23s
    5. The Mailing List Manager
      2m 12s
    6. Filtering messages
      56s
  6. 9m 1s
    1. Setting junk mail protection levels
      3m 41s
    2. Managing your Junk folder
      3m 17s
    3. Recognizing spam
      2m 3s
  7. 19m 9s
    1. Viewing contacts
      2m 42s
    2. Creating contacts
      6m 14s
    3. Creating contact groups
      2m 40s
    4. Sending email to your contacts
      1m 0s
    5. Printing your contact list
      1m 50s
    6. Syncing contacts
      1m 58s
    7. Working with vCards and exporting
      2m 45s
  8. 25m 42s
    1. Viewing the Calendar
      5m 25s
    2. Creating appointments
      7m 12s
    3. Creating recurring appointments
      3m 34s
    4. Creating meetings and inviting attendees
      5m 29s
    5. Adding holidays
      2m 23s
    6. Printing your calendar
      1m 39s
  9. 7m 8s
    1. Creating new tasks and completing them
      2m 28s
    2. Managing your tasks
      4m 40s
  10. 9m 28s
    1. Creating new notes
      4m 50s
    2. Managing your notes
      3m 44s
    3. Printing notes
      54s
  11. 20m 8s
    1. Using categories
      6m 14s
    2. Flagging items
      4m 15s
    3. Searching and smart folders
      4m 49s
    4. Using folders
      1m 36s
    5. Right-clicking
      3m 14s
  12. 37m 57s
    1. Delegating and sharing public folders
      5m 12s
    2. Syncing Exchange and IMAP
      1m 9s
    3. Setting preferences
      7m 1s
    4. Using AutoCorrect
      2m 9s
    5. Using My Day
      5m 16s
    6. Using the Scrapbook
      5m 38s
    7. Using the reference tools
      2m 58s
    8. Getting help
      2m 34s
    9. Backing up
      3m 6s
    10. Using the Database Utility
      2m 54s
  13. 32s
    1. Final thoughts
      32s

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