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In Outlook for Mac 2011 Essential Training, author Alicia Katz Pollock provides a comprehensive overview of the full-featured email, calendar, and scheduling application from Microsoft. The course covers the key fundamentals of the program, including sending and receiving email, creating and managing contacts, and scheduling tasks and appointments. It also covers Outlook 2011 organizational features such as the Media Browser, Conversation view, My Day, the Scrapbook, and more.
Have you ever wanted a place to jot down things that you didn't want to forget? A joke, a password, a quotation? Outlook Notes can act as a repository for all these little snippets and can even include HTML Web content and images. Outlook notes are found by going to the lower left corner up to the word Notes. You can also get here by going up to the View menu, highlighting Go To, and coming across to Notes. To create a new note, click on the Note button in the upper left-hand corner of the toolbar. A little window will open. You can also create new notes by clicking on the New button from anywhere in Outlook and choosing Note.
Type in the note title here. I'll enter Outlook techniques. To get down into the note, I can either click in the white area or press the Tab key on my keyboard. Now I'll write the note. I have the same editing tools here in notes that I do when I format the text of an email. I highlight my text, and at the top of the screen, I have a Format menu. I can change the font, the style, size, the color or even give it a highlight, if I wish, which acts as shading.
Backup on the Format menu, I also have the option for numbered lists and bulleted lists within the not. If I want to add a Hyperlink, I can do that too. I will go back up to the Format menu, and go down to the bottom to Hyperlink. I will put URL or Web address in the first box, and in the next box, I will type in the text that I want to show and I will click OK. When I click on it, it would open up in a Safari window. When I am done creating my note, I will click the X in the upper left-hand corner, tell it to Save, and my note will appear in my list.
If I want to do further editing, it's actually easier here than in the note itself. If I highlight text in the Viewing pane, I now have the same standard editing buttons from Word and the rest of the Microsoft Office Suite. Fonts and Sizes, Bold, Italic, Underline, Colors, Bullets and Numbering, Justification and Indents. Now let's create another new note, and I'll show you a few more techniques. I'll call this one nature photos and I'll save it. I will click on it.
Now, if I have pictures in my iPhoto or Aperture Libraries, they are easy to add. I will click in the text area of my note, and I will go up to Picture button and choose Photo Browser. The Media Browser window appears. It has three tabs for Photos, Audio and Movies but the only thing you can actually put in a note is a photo. You have three possible sources for your photos: Aperture if you are using it, iPhoto and Photo Booth. If necessary, click on the disclosure triangle next iPhoto and then you have access to all of your events and any albums that you've created.
There is a slider at the bottom to enlarge or reduce the size of your thumbnails. If you've been good about naming your photos, entering in descriptions or assigning keywords, you can use this search box to find exactly the shot that you're looking for. Find the picture you want and drag it into your note. Then close the Media Browser. I'll hit Return to get to a new line and now if I want to add a photo that's not in my iPhoto Library, go back up to the Picture button and choose Picture from File.
Navigate to the picture that you want, click on it, and click Open. If you change your mind, click before or after your picture and delete it just like you would anything else in your note by hitting Backspace or Delete. Now, let's make one more note. Here's another trick. Because notes understand HTML, you can also save entire web pages as a note. Here's how! Go over to Safari and find the page that you want. You can save the entire page by clicking somewhere on the page that's not a link, like the background, and then either use Command+A on your keyboard to Select All, or head up to the Edit menu and choose Select All.
If you don't want the whole page, you can just highlight part of the page that you want and copy just that. I'll go up to Edit menu and choose Copy. Back over to my Outlook, I will click in the body of the message, and Command+V to paste. There's my entire webpage, and I will title my note. Then I will save my note. Voila! A copy of my website to save for future use. Because you can save anything and format it nicely, notes is a practical repository for reference material, text snippets and anything you don't want to forget.
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