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Creating lists using bullets and numbering

From: PowerPoint for Mac 2011 Essential Training

Video: Creating lists using bullets and numbering

Sometimes, a text you place on a slide in PowerPoint needs to be a list of points, or maybe a list that needs to appear in a certain order. In those cases, you want to take advantage of the list functionality in PowerPoint for creating bulleted or numbered lists, and that's what we're going to do right now. We're going to start with our TwoTrees5 presentation here. We're looking at the title slide. And if we go to the New Slide dropdown, and we go to any of the slides that have content, such as Title and Content and click there, you'll notice that down below, where it says Click to add text, you're automatically creating a bullet.

Creating lists using bullets and numbering

Sometimes, a text you place on a slide in PowerPoint needs to be a list of points, or maybe a list that needs to appear in a certain order. In those cases, you want to take advantage of the list functionality in PowerPoint for creating bulleted or numbered lists, and that's what we're going to do right now. We're going to start with our TwoTrees5 presentation here. We're looking at the title slide. And if we go to the New Slide dropdown, and we go to any of the slides that have content, such as Title and Content and click there, you'll notice that down below, where it says Click to add text, you're automatically creating a bullet.

When you click in there and start typing, you're actually creating your first bullet. So let's say you want to type in your own name and press Return: you get the second bullet. But we actually don't need the slide, so we'll just click the thumbnail on the left-hand side and press your Delete key. Now, if you look at the next slide that actually appears in our presentation with the Introductions, you can see there's an order here: your name, your hometown, favorite olive oil, job position. All of these items should be listed, and they could be either bullets or numbered, because in this case, there is a certain order to follow.

So I'll just click and drag across all that text, so you don't have type it in. It's already there. And to create a bulleted list, simply go up to the Home tab on your Ribbon, in the Paragraph group, you'll see two buttons there: one for creating a bulleted list, the other, a numbered list. Each of these buttons also has a dropdown so you can choose different styles. So let's start just by clicking the Bulleted List button. This gives us those default bullets we saw when we created a brand-new slide with content. Click the button again.

It turns the bullets off. Maybe it should be a numbered list. We'll click the Numbered List button, and here you can see now they're ordered: 1, 2, 3, 4. Click that button, and it toggles off. Let's go to the dropdown next to Bullets now and look at some of the bullet styles you can choose from, so if you want to spice it up a little bit; for example, check marks. This would apply to such a list where we have to check off each item. Or if we go to the Numbered List dropdown, you'll notice different numbering styles as well: with periods, without, with round brackets, circled numbers, we even have Roman numerals if you want to do that.

Let's leave it at Roman numerals, and we'll just scroll down our list of slides here until we get into the History section, and you'll see slide number 6 has the management team. Here's an example where we're going to use a bulleted list, and some of these people are actually subordinates of others. So we're going to talk about indenting as well. So let's just go inside here. We'll just click and drag across all of the names, so they're all highlighted. We'll go to the Bulleted List dropdown, and let's just choose something like the diamonds. So, we've got a list of names here.

Let's say Tony and Andrew are subordinates of Maria. Well, in that case, we could select those two, by clicking and dragging again, and use the Indent button, which is in the Paragraph group. This allows us to increase the indent. Right now, we can't decrease it, because we're at the first level. Click Increase Indent, and you can see there's a style applied to our bullet here. Click it again and you go to the third level, which is a mistake, so you can go back by using the Decrease Indent. By the way, the keyboard shortcuts for this are Tab and Shift+Tab.

Let's say Andy Young is a subordinate of Jimmy Vitalia. So we'll just click. We don't have to select the name because it's only one, and we'll increase that indent, and now we've got our bulleted list appearing the way we want. And of course, you can go in and make changes to the bullet and number styles as well, aside from those presets we saw. Let's just click and drag across the whole thing now, and we'll go up to the dropdown next to our bulleted list. This is shorter than going up to the Format menu. When you click Define New Bullet, it's going to open up the Format Text window here, with Bullets and Numbering already selected. And you can see your current selection.

We have the style for Bullets already selected here; Numbering also appears up here. If we want to change the color, the size, or even create a custom bullet, we could do that. Let's start with the custom bullet. You'll see some presets to choose from. You can go and select your own characters. You can even choose the pictures. If you had a little picture of yourself, for example, that could go next to your name, that would be an option. Let's just try one of these 3D check boxes here. It now becomes the selected one. If you want to change the color, you can do that as well.

Let's go to a nice, dark olive green and click OK. You can see, there it is. It's the same size as the text, in other words, 100%, and that was another option. If we go back to the dropdown and click Define New Bullet, if you wanted the bullets to be a little bit smaller than the font size, you can just click the down arrow or type in a figure. We'll go down to 90 and click OK. Now the bullets are slightly smaller than the text, and of course, you can make them larger if you wanted to; it's totally up to you.

We'll deselect to see the end result; it looks pretty good. So, when you need to create order for a list of items, you might consider a numbered list. If there are point forms, list items that need to be bulleted, you also have Bullet options. They're all available to you here using the Bulleted and Numbered List functionality here in PowerPoint.

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This video is part of

Image for PowerPoint for Mac 2011 Essential Training
PowerPoint for Mac 2011 Essential Training

63 video lessons · 21552 viewers

David Rivers
Author

 
Expand all | Collapse all
  1. 4m 11s
    1. Welcome
      1m 20s
    2. Understanding PowerPoint
      2m 4s
    3. Using the exercise files
      47s
  2. 15m 58s
    1. Exploring the Presentation gallery
      4m 17s
    2. Understanding the Ribbon interface
      6m 7s
    3. Navigating presentations
      2m 56s
    4. Customizing the UI layout
      2m 38s
  3. 32m 42s
    1. Creating new presentations
      2m 56s
    2. Adding, removing, and arranging slides
      7m 5s
    3. Saving time with Outline mode
      5m 15s
    4. Separating slides into sections
      8m 37s
    5. Checking compatibility
      3m 15s
    6. Saving your presentations
      5m 34s
  4. 35m 23s
    1. Using themes
      4m 58s
    2. Creating your own themes
      2m 42s
    3. Changing the background
      5m 33s
    4. Designing slides
      3m 12s
    5. Working with slide layouts
      3m 58s
    6. Working with slide masters
      5m 51s
    7. Using headers and footers
      4m 25s
    8. Using and creating templates
      4m 44s
  5. 30m 14s
    1. Adding text with text slides and boxes
      3m 37s
    2. Adding text to a shape
      2m 16s
    3. Formatting text on a slide
      5m 42s
    4. Changing character direction
      4m 11s
    5. Creating lists using bullets and numbering
      5m 25s
    6. Changing spacing and indents
      4m 17s
    7. Finding and replacing content
      4m 46s
  6. 25m 28s
    1. Adding a table to a slide
      4m 47s
    2. Editing and formatting tables
      4m 25s
    3. Pasting a table from Excel
      5m 11s
    4. Inserting a chart
      5m 42s
    5. Pasting a chart from Excel
      5m 23s
  7. 26m 40s
    1. Inserting pictures and clip art
      2m 18s
    2. Replacing and adjusting pictures
      6m 40s
    3. Drawings and SmartArt
      6m 29s
    4. Adding video to a slide
      5m 53s
    5. Adding sound to a presentation
      5m 20s
  8. 18m 7s
    1. Using a template with animation
      5m 35s
    2. Animating objects on a slide
      6m 1s
    3. Using slide transition effects
      6m 31s
  9. 15m 7s
    1. Checking spelling
      5m 25s
    2. Finding synonyms, definitions, and translations
      4m 23s
    3. Setting AutoCorrect options
      5m 19s
  10. 40m 53s
    1. Using speaker notes
      3m 50s
    2. Showing and navigating a presentation
      4m 56s
    3. Using pointer options
      3m 59s
    4. Using presenter tools with two screens
      3m 44s
    5. Creating a self-running slideshow
      6m 40s
    6. Playing a self-running slideshow
      3m 44s
    7. Adding hyperlinks to a presentation
      5m 7s
    8. Using action buttons
      8m 53s
  11. 28m 5s
    1. Using comments
      3m 58s
    2. Printing notes, handouts, and slides
      4m 17s
    3. Sending a slideshow to iPhoto
      2m 57s
    4. Creating PowerPoint pictures
      2m 43s
    5. Creating a PowerPoint movie
      3m 56s
    6. Creating a PDF presentation
      1m 49s
    7. Creating custom slideshows
      3m 57s
    8. Broadcasting a presentation over the web
      4m 28s
  12. 8m 52s
    1. Changing PowerPoint preferences
      3m 29s
    2. Customizing the Ribbon and toolbars
      5m 23s
  13. 22s
    1. Goodbye
      22s

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