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In Office 2008 for Mac: Small Business Projects, author and business owner Maria Langer shows how anyone can build a small business with the tools provided in Microsoft Office 2008. Maria teaches the concepts as she creates documents that every business needs: business cards, letterhead, contact records, and invoices. She demonstrates how the Office applications contain all the functions and features needed to build a strong company identity and communicate with customers. Throughout the course, Maria gives tips from the perspective of a successful small business owner, highlighting the features that she uses every day. Exercise files accompany this course.
Sometimes you need to print an envelope for something other than a letter you wrote with Microsoft Word. That's when you can use the Envelope tool to create an envelope on the fly. Now, a document must be open to use the Envelope tool, so if no document is showing, just choose File>New Blank Document to display one. I have already got one showing here, so I am all set to go. Choose tools>Envelopes, and that displays the Envelope dialog. And if you notice this time, there's no address in here because there's nothing for Word to pull from that document.
It does have my Return address, and again, that gets it from Word's Preferences, the user information. If I didn't want that to appear, I could turn that off, type something else in there, or I could turn on the Omit checkbox, and that would print nothing at all. I am going to leave that turned on in there. Now, there's a couple of different ways you can enter an address in here. One way is to just type it in. So if I want to type something in here and type in an envelope to John Smith, I can just type in the full address and all that.
But I don't want to do that. Instead, what I am going to do is send an envelope to somebody who is in my Entourage Address Book or my Office Address Book. So to do that, I would click this little button here, and this brings up my Office Address Book, and if I want to send it to a specific person and I didn't feel like scrolling through all these names, I could use the Search feature, up here, to look for a specific person. So I want to send it to John Evans. I typed in John. It found John Evans and Lewis Johnson and Sylvia Johnson, but I want John Evans.
When I select it, I get all of his contact information. If he had multiple addresses here, I could pick the address. Right now he only has one address, which happens to be the work address, so, of course, that's also the default address, but if there were two addresses in here, I could pick the one that I wanted. So I will leave it set to that, and I'm going to click Insert, here. And what that's done now is it has inserted him right after what I had already typed in. So let me get rid of John Smith here, and now we have just John Evans. So you want to make sure this is blank before you do any inserting.
So that's just another way that you can put the information in there. Now, if you notice, it automatically defaulted to a font other than the one we all usually use. So what we want to do here maybe is change the font. And again, you could just click the Font button and find the font that you want. There it is, and maybe make a different size, if you like. And you can do that for the Return address as well. So, as you have seen, the envelope tool makes it easy to create envelopes on the fly for addresses you manually enter, or for people in your Office Address Book.
I am going to show you how to print envelopes in another video.
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