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Creating custom slideshows

From: PowerPoint for Mac 2011 Essential Training

Video: Creating custom slideshows

By far the most popular method for sharing a presentation with others is to put it up onscreen and have them view it. Now, depending on the audience, you may want to have different versions of your presentation. For example, NewHire Orientation may contain a number of slides that are pertinent to maybe management staff that would not relate to non-management staff. So you'll have slides in your presentation that might be hidden away for a non-management presentation and then shown in the management version of the presentation.

Creating custom slideshows

By far the most popular method for sharing a presentation with others is to put it up onscreen and have them view it. Now, depending on the audience, you may want to have different versions of your presentation. For example, NewHire Orientation may contain a number of slides that are pertinent to maybe management staff that would not relate to non-management staff. So you'll have slides in your presentation that might be hidden away for a non-management presentation and then shown in the management version of the presentation.

These are called custom shows. You don't have to create copies of your presentation. All you need to do is create a custom version, and that's what we're going to do, continuing to work with our Sharing presentation here. Notice, for example, we have one hidden slide here. If we wanted to unhide this slide, we simply go to it, right-click or Ctrl+Click and choose Hide Slide, which currently has a check mark. This unhides it. You could also access that by going to the Slide Show tab and choosing the Hide Slide button. However you do it, maybe you're going to turn on certain slides for your management team and turn some of them off for your non-management employees; instead of doing that, create a custom version, and we can do that as well by going to our Slide Show menu.

Let's go up here to Slide Show and down to Custom Shows. Here's where you're going to see existing shows. If there aren't any, your only option is to edit Custom Shows; let's do that. The Custom Shows window opens up, and there's nothing there, obviously. We're going to create our first new custom show. So we click New. You'll see the slides over here on the left-hand side, and we can add any slide we want to the right-hand side to create our custom show, but let's start with the name at the top. Custom Show 1 is what it says. Let's do Managers.

In this case, we want them all added over there to the right-hand side. So I'll click the first one, hold down Shift, click the last one, and add them, and click OK. So now we've got a custom show called Managers. Let's create another new one now called Non Managers. In this case, we want to leave out a couple of slides. So we're going to select the first slide, and we'll add it.

Slide number 2 maybe also belongs and 3, but then we'll skip 4, and we'll go to 5, and we'll leave out the Product Pricing, go to Sales Results, and the Conclusion. So that would be an example of maybe a version of our show that we would show to non-managers. When you click OK, you now have a second version of your slide presentation. Now, you can choose which one you want to show. So let's start back at the beginning. We'll click Close, we open up our presentation called Sharing, and all we do now to show the version that we want is to go back up to the Slide Show menu, down to Custom Shows. You'll see them there now, including our Edit option.

Let's say we're going to be showing our presentation in front of non-managers, we'd go to Non Managers. It starts our slideshow, and it's going to skip over those slides that we chose not to show to our non managers. Of course, if there are slide timings, they'll be used, all of the special effects and everything. You don't lose anything on the slides that you chose to show as part of your presentation, but there they go. We'll just press Escape now to return to our presentation. So if you do plan on showing different versions of one presentation to different groups of people, consider creating custom shows.

That way, you don't have to take up extra space with different copies of your presentation, and then trying to make sure you open up the right copy of that presentation for the right group of people you're presenting to.

Show transcript

This video is part of

Image for PowerPoint for Mac 2011 Essential Training
PowerPoint for Mac 2011 Essential Training

63 video lessons · 21074 viewers

David Rivers
Author

 
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  1. 4m 11s
    1. Welcome
      1m 20s
    2. Understanding PowerPoint
      2m 4s
    3. Using the exercise files
      47s
  2. 15m 58s
    1. Exploring the Presentation gallery
      4m 17s
    2. Understanding the Ribbon interface
      6m 7s
    3. Navigating presentations
      2m 56s
    4. Customizing the UI layout
      2m 38s
  3. 32m 42s
    1. Creating new presentations
      2m 56s
    2. Adding, removing, and arranging slides
      7m 5s
    3. Saving time with Outline mode
      5m 15s
    4. Separating slides into sections
      8m 37s
    5. Checking compatibility
      3m 15s
    6. Saving your presentations
      5m 34s
  4. 35m 23s
    1. Using themes
      4m 58s
    2. Creating your own themes
      2m 42s
    3. Changing the background
      5m 33s
    4. Designing slides
      3m 12s
    5. Working with slide layouts
      3m 58s
    6. Working with slide masters
      5m 51s
    7. Using headers and footers
      4m 25s
    8. Using and creating templates
      4m 44s
  5. 30m 14s
    1. Adding text with text slides and boxes
      3m 37s
    2. Adding text to a shape
      2m 16s
    3. Formatting text on a slide
      5m 42s
    4. Changing character direction
      4m 11s
    5. Creating lists using bullets and numbering
      5m 25s
    6. Changing spacing and indents
      4m 17s
    7. Finding and replacing content
      4m 46s
  6. 25m 28s
    1. Adding a table to a slide
      4m 47s
    2. Editing and formatting tables
      4m 25s
    3. Pasting a table from Excel
      5m 11s
    4. Inserting a chart
      5m 42s
    5. Pasting a chart from Excel
      5m 23s
  7. 26m 40s
    1. Inserting pictures and clip art
      2m 18s
    2. Replacing and adjusting pictures
      6m 40s
    3. Drawings and SmartArt
      6m 29s
    4. Adding video to a slide
      5m 53s
    5. Adding sound to a presentation
      5m 20s
  8. 18m 7s
    1. Using a template with animation
      5m 35s
    2. Animating objects on a slide
      6m 1s
    3. Using slide transition effects
      6m 31s
  9. 15m 7s
    1. Checking spelling
      5m 25s
    2. Finding synonyms, definitions, and translations
      4m 23s
    3. Setting AutoCorrect options
      5m 19s
  10. 40m 53s
    1. Using speaker notes
      3m 50s
    2. Showing and navigating a presentation
      4m 56s
    3. Using pointer options
      3m 59s
    4. Using presenter tools with two screens
      3m 44s
    5. Creating a self-running slideshow
      6m 40s
    6. Playing a self-running slideshow
      3m 44s
    7. Adding hyperlinks to a presentation
      5m 7s
    8. Using action buttons
      8m 53s
  11. 28m 5s
    1. Using comments
      3m 58s
    2. Printing notes, handouts, and slides
      4m 17s
    3. Sending a slideshow to iPhoto
      2m 57s
    4. Creating PowerPoint pictures
      2m 43s
    5. Creating a PowerPoint movie
      3m 56s
    6. Creating a PDF presentation
      1m 49s
    7. Creating custom slideshows
      3m 57s
    8. Broadcasting a presentation over the web
      4m 28s
  12. 8m 52s
    1. Changing PowerPoint preferences
      3m 29s
    2. Customizing the Ribbon and toolbars
      5m 23s
  13. 22s
    1. Goodbye
      22s

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