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Creating custom slideshows

From: PowerPoint 2008 for Mac Essential Training

Video: Creating custom slideshows

This next feature we are about to explore is one of my favorites because it can save you a lot of time and a lot of effort. Think about a presentation you put together and then an executive team ask you to present to them. Odds are pretty good that theyll just need a high level overview and you wont need to show every single slide in your presentation, maybe you select few and then another department wants you to present to them and maybe there is a set of slides they don't even need to see and then there are other slides that will be very important to them. In PowerPoint 2008 here we can create whats called a custom show.

Creating custom slideshows

This next feature we are about to explore is one of my favorites because it can save you a lot of time and a lot of effort. Think about a presentation you put together and then an executive team ask you to present to them. Odds are pretty good that theyll just need a high level overview and you wont need to show every single slide in your presentation, maybe you select few and then another department wants you to present to them and maybe there is a set of slides they don't even need to see and then there are other slides that will be very important to them. In PowerPoint 2008 here we can create whats called a custom show.

So instead of creating three separate slide shows versions of the original, we can create one slide show and then create custom shows from within that slide show, without having to copy and paste or anything. We are still using "EatCake11c" file from the lesson 11 folder of the Exercise Files if youve got them and you want follow along, but really any presentation will do at this point. Here you can see we've got seven slides in this presentation. So let's say that for an executive team they don't need to see slides four and sever perhaps.

So we can create a custom show that will allow them to see only the slides they need to see without creating a brand new slide show. We do that by doing up to the Slide Show menu and from here, we can go down to Custom Shows. Now, you can see I have got no custom shows at this point to create a new when I click the New button, now this allows me to select the slides from my presentation that I want to add to the custom show. So I definitely want the introductory slide, click on that and choose Add and then I want slide number two, I'll add that and then maybe all I need is five and six after that, so I click five, click six, add that and now I have got four slides in my presentation, which I'll use for the executive.

So maybe thats a good name for it, I am going to call it Exec Show. I am going type that right in here at the top in the slide show name field, when I click OK I created that custom show and now at any time I can come back and edit it, I can remove it, I could even copy it if I wanted to, to create another version of this that I could edit. Now, when I am ready to show it I click the Show button from here so let's close this right now and we will go back to that scenario. Here we are with our presentation, we've got seven slides and we know if we go up to the Slide Show button we will start presentation right from the beginning, but we are presenting to the executive team, so we go up to Slide Show instead down to custom shows, we find our executive show right here and click the Show button down here.

When we do this, it's the equivalent of showing on two screens. So we will see those presenter tools we talked about in the previous lesson. So here we are, there is slide number one. Now as when I click the Next button, it takes me to slide number two, then three, and three is really if you look over here, slide five in my presentation. So it's skipping all those slides, here we go to six and thats it. They don't see the last slide. Four slides in this custom show thats all they get to see because I was able to create a custom show in seconds, rather than creating a brand new presentation, making sure that I find a right presentation and opening it up and playing the slide show and so on.

Let's keep one more. I will go up to the Slide Show menu again down to custom shows and we will copy this one. So we will Copy button click on it, we will click Edit and we will rename this one, maybe this one is for education, so I have a focus on education. So in this case we want to make sure that this slide is included so its all the same as our Exec Show, but with the Courses slide included so we click OK and now we've got two different custom shows. When we are ready to show that one, we click Education, click the Show button and off we go.

Now, as I move through the slides in my presentation, you can see the last one will be included, which is the one -- here it is. Right I'll click the End button when I am done presenting, I am back to my original presentation. At any time you can remove custom shows, edit them by going up to Slide Show down to Custom Shows select the one you want to edit and click the Edit button you are back in here. Maybe we didnt need that slide, we could remove it or we want to reorder these two, we can knock them down or up using our up and down arrows until we get the right order and then click OK to save those changes.

When you are done with a custom show and you are not using it anymore click on the name of the custom show, click the Remove button and it's gone. I am going to remove all of my custom shows, before I click the Close button to return to my original slide show, which of course is still there in its entirety. So if you plan on presenting to different groups of people who should be seeing different groups of slides in your presentation, create a custom show as oppose to separate slide shows in PowerPoint and save yourself a lot of time and a lot of energy.

Show transcript

This video is part of

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PowerPoint 2008 for Mac Essential Training

67 video lessons · 16781 viewers

David Rivers
Author

 
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  1. 46s
    1. Welcome
      46s
  2. 25m 17s
    1. Starting PowerPoint
      4m 23s
    2. Understanding the interface
      9m 44s
    3. Opening and closing presentations
      4m 4s
    4. Navigating presentations
      7m 6s
  3. 38m 31s
    1. Creating new presentations
      8m 54s
    2. Adding and removing slides
      8m 0s
    3. Rearranging slides
      4m 23s
    4. Saving presentations
      7m 23s
    5. Opening other files in PowerPoint
      4m 37s
    6. Checking compatibility
      5m 14s
  4. 27m 1s
    1. Previewing printouts in Tiger
      7m 41s
    2. Previewing printouts in Leopard
      2m 55s
    3. Using Print and Quick Print
      5m 39s
    4. Setting print options
      10m 46s
  5. 1h 11m
    1. Using Page Setup
      4m 53s
    2. Using themes
      5m 32s
    3. Applying effects to themes
      6m 32s
    4. Using background styles
      8m 54s
    5. Using color schemes
      6m 26s
    6. Using font schemes
      5m 32s
    7. Creating custom themes
      6m 55s
    8. Working with slide layouts
      8m 11s
    9. Working with slide masters
      11m 46s
    10. Working with headers and footers
      6m 57s
  6. 58m 37s
    1. Using text slides
      5m 49s
    2. Formatting text
      8m 55s
    3. Adding text to slides
      4m 28s
    4. Changing character direction
      4m 39s
    5. Changing spacing and indents
      9m 25s
    6. Aligning text
      4m 45s
    7. Bullets and numbering
      10m 18s
    8. Working in Outline mode
      3m 51s
    9. Using Find and Replace
      6m 27s
  7. 28m 0s
    1. Checking spelling
      6m 15s
    2. Finding synonyms
      4m 58s
    3. Other reference tools
      7m 2s
    4. Other document proofing options
      9m 45s
  8. 1h 14m
    1. Inserting pictures and clip art
      8m 43s
    2. Modifying pictures
      14m 18s
    3. Drawing objects
      12m 53s
    4. Using SmartArt
      13m 27s
    5. Using WordArt
      8m 39s
    6. Using sound
      9m 34s
    7. Using video
      7m 10s
  9. 43m 12s
    1. Inserting tables
      8m 41s
    2. Editing and formatting tables
      8m 48s
    3. Inserting charts
      12m 11s
    4. Editing charts and data
      13m 32s
  10. 25m 6s
    1. Arranging and grouping objects
      7m 13s
    2. Animating objects
      12m 3s
    3. Using slide transitions
      5m 50s
  11. 24m 4s
    1. Starting and navigating presentations
      6m 50s
    2. Pointer options
      6m 7s
    3. Using presenter tools with two screens
      5m 24s
    4. Creating self-running slideshows
      5m 43s
  12. 47m 25s
    1. Using comments
      6m 42s
    2. Sending slideshows to iPhoto
      5m 35s
    3. Creating PowerPoint pictures
      3m 6s
    4. Creating PowerPoint movies
      4m 55s
    5. Creating web presentations
      6m 59s
    6. Creating custom slideshows
      4m 56s
    7. Using hyperlinks and action buttons
      11m 12s
    8. Emailing presentations
      4m 0s
  13. 19m 4s
    1. Changing PowerPoint preferences
      9m 10s
    2. Modifying toolbars
      9m 54s
  14. 40s
    1. Goodbye
      40s

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