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From the most basic to the very advanced, instructor David Rivers explores the application's possibilities in PowerPoint 2008 for Mac Essential Training. David teaches users how to create, edit, and share professional slideshows and presentations. He demonstrates how to efficiently navigate presentations, apply custom themes, place and edit text, images, and multimedia files; and bring the whole package together for a self-running or manual slideshow. Exercise files accompany the course.
This next feature we are about to explore is one of my favorites because it can save you a lot of time and a lot of effort. Think about a presentation you put together and then an executive team ask you to present to them. Odds are pretty good that theyll just need a high level overview and you wont need to show every single slide in your presentation, maybe you select few and then another department wants you to present to them and maybe there is a set of slides they don't even need to see and then there are other slides that will be very important to them. In PowerPoint 2008 here we can create whats called a custom show.
So instead of creating three separate slide shows versions of the original, we can create one slide show and then create custom shows from within that slide show, without having to copy and paste or anything. We are still using "EatCake11c" file from the lesson 11 folder of the Exercise Files if youve got them and you want follow along, but really any presentation will do at this point. Here you can see we've got seven slides in this presentation. So let's say that for an executive team they don't need to see slides four and sever perhaps.
So we can create a custom show that will allow them to see only the slides they need to see without creating a brand new slide show. We do that by doing up to the Slide Show menu and from here, we can go down to Custom Shows. Now, you can see I have got no custom shows at this point to create a new when I click the New button, now this allows me to select the slides from my presentation that I want to add to the custom show. So I definitely want the introductory slide, click on that and choose Add and then I want slide number two, I'll add that and then maybe all I need is five and six after that, so I click five, click six, add that and now I have got four slides in my presentation, which I'll use for the executive.
So maybe thats a good name for it, I am going to call it Exec Show. I am going type that right in here at the top in the slide show name field, when I click OK I created that custom show and now at any time I can come back and edit it, I can remove it, I could even copy it if I wanted to, to create another version of this that I could edit. Now, when I am ready to show it I click the Show button from here so let's close this right now and we will go back to that scenario. Here we are with our presentation, we've got seven slides and we know if we go up to the Slide Show button we will start presentation right from the beginning, but we are presenting to the executive team, so we go up to Slide Show instead down to custom shows, we find our executive show right here and click the Show button down here.
When we do this, it's the equivalent of showing on two screens. So we will see those presenter tools we talked about in the previous lesson. So here we are, there is slide number one. Now as when I click the Next button, it takes me to slide number two, then three, and three is really if you look over here, slide five in my presentation. So it's skipping all those slides, here we go to six and thats it. They don't see the last slide. Four slides in this custom show thats all they get to see because I was able to create a custom show in seconds, rather than creating a brand new presentation, making sure that I find a right presentation and opening it up and playing the slide show and so on.
Let's keep one more. I will go up to the Slide Show menu again down to custom shows and we will copy this one. So we will Copy button click on it, we will click Edit and we will rename this one, maybe this one is for education, so I have a focus on education. So in this case we want to make sure that this slide is included so its all the same as our Exec Show, but with the Courses slide included so we click OK and now we've got two different custom shows. When we are ready to show that one, we click Education, click the Show button and off we go.
Now, as I move through the slides in my presentation, you can see the last one will be included, which is the one -- here it is. Right I'll click the End button when I am done presenting, I am back to my original presentation. At any time you can remove custom shows, edit them by going up to Slide Show down to Custom Shows select the one you want to edit and click the Edit button you are back in here. Maybe we didnt need that slide, we could remove it or we want to reorder these two, we can knock them down or up using our up and down arrows until we get the right order and then click OK to save those changes.
When you are done with a custom show and you are not using it anymore click on the name of the custom show, click the Remove button and it's gone. I am going to remove all of my custom shows, before I click the Close button to return to my original slide show, which of course is still there in its entirety. So if you plan on presenting to different groups of people who should be seeing different groups of slides in your presentation, create a custom show as oppose to separate slide shows in PowerPoint and save yourself a lot of time and a lot of energy.
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