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Creating a cell table

From: Word for Mac 2011 Essential Training

Video: Creating a cell table

Word offers two ways to create tables of information. Tab tables, which I cover in another chapter, and cell tables, which I'll cover in this chapter. A cell table is a grid that you can enter text and other content into. Each cell of the grid is like a tiny word processing document that supports multiple lines of text and word wrap. Cell tables are far more flexible than tab tables, because they offer more options for layout, formatting, and design. Let's see how this works. We're going to start by creating a table with four columns and five rows.

Creating a cell table

Word offers two ways to create tables of information. Tab tables, which I cover in another chapter, and cell tables, which I'll cover in this chapter. A cell table is a grid that you can enter text and other content into. Each cell of the grid is like a tiny word processing document that supports multiple lines of text and word wrap. Cell tables are far more flexible than tab tables, because they offer more options for layout, formatting, and design. Let's see how this works. We're going to start by creating a table with four columns and five rows.

Word offers a number of ways to do this. One way is to use the Table Drawing tool to draw the table. Choose Table > Draw Table. The mouse pointer turns into a drawing tool. You can then drag in your document to create the outside boundaries of a table. So maybe it might look a little bit like this. Once that's done, you can drag to create column boundaries and row boundaries. So I can just drag down here and I can put in my column boundaries and then drag across to create my rows.

Now, I don't like this method. It's difficult to do, especially with the track pad, and it lacks precision. The only reason I'm showing this to you is, because I want you to know that it's available, but I don't recommend it. I'm going to close this document and create a new one to start fresh. Another way to create a table is with the New button on the Tables Ribbon. So I'm going to click Tables here, then I'm going to come over to the New button, click that, and it displays a menu.

What you want to do here is drag to select the number of columns and rows that you want. So I want 4 columns and 5 rows. When I release the mouse button, the table appears. Now, another way to do this is with the Tables dialog. So I'll insert another one down here. Pull down the Tables menu, come down to Insert, and then choose Table. You can use this dialog to set options for your table. So if I want it to be 4 columns and 5 rows, I could just type that information in here, click OK, and it creates my table.

Now, I only need one table. So I'm going to get rid of this second one. I'll just select it and press Delete and it will go away. By default a new table is set up with borders around each cell. That's a good thing, because it helps make the table easier to see. If for some reason the table is created without Borders, you can display table gridlines. Just pull down the Table menu and choose Gridlines. Now, the gridlines already turned on and I can tell because of this checkbox. You can't see gridlines and borders at the same time.

Gridlines don't print. So if you decide you don't want lines around your table, you can turn off the table borders, show the gridlines, so you can see those cells and then when you print there won't be any lines around it. And I'll tell you more about how to add and remove borders in another chapter. If you have Word set up to hide nonprinting characters, you might want to show them while you're working with tables. Right now they're turned on. If they were turned off, it would look like this. I'll just click that button in the toolbar and they'll go away. You can see that with the nonprinting characters turned on, you could see end of cell markers in each table.

That's what these little boxes are, and there is also ones out here on the far right end. That's the basics of creating a table. In the next video, we'll start entering data into the table.

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This video is part of

Image for Word for Mac 2011 Essential Training
Word for Mac 2011 Essential Training

95 video lessons · 20928 viewers

Maria Langer
Author

 
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  1. 5m 6s
    1. Welcome
      1m 8s
    2. Word processing basics
      3m 9s
    3. Using the exercise files
      49s
  2. 21m 53s
    1. Menus, shortcut keys, and toolbars
      3m 43s
    2. The Ribbon
      2m 32s
    3. The Toolbox and the Media Browser
      2m 27s
    4. The Sidebar
      1m 42s
    5. Document views
      5m 24s
    6. Navigating windows and documents
      6m 5s
  3. 13m 40s
    1. Using the Document Gallery
      4m 51s
    2. Creating documents
      1m 51s
    3. Opening, saving, and closing documents
      6m 58s
  4. 14m 20s
    1. Entering text
      5m 33s
    2. Inserting and deleting text
      2m 34s
    3. Using Click and Type to enter text
      3m 26s
    4. Inserting symbols and special characters
      2m 47s
  5. 27m 28s
    1. Selecting and editing text
      6m 34s
    2. Copying and moving text
      7m 1s
    3. Using the Scrapbook
      4m 38s
    4. Undoing, redoing, and repeating actions
      4m 36s
    5. Finding and replacing text
      4m 39s
  6. 24m 50s
    1. Font formatting basics
      9m 0s
    2. Applying font formatting
      7m 12s
    3. Using the Font dialog
      4m 35s
    4. Formatting with the Find and Replace dialog
      4m 3s
  7. 27m 18s
    1. Paragraph formatting basics
      9m 39s
    2. Setting justification and line spacing
      2m 17s
    3. Indenting paragraphs
      4m 37s
    4. Using list formats
      5m 41s
    5. Setting paragraph formatting options
      5m 4s
  8. 14m 33s
    1. Understanding tab tables
      4m 15s
    2. Creating a tab table with the Ruler
      5m 20s
    3. Creating a tab table with the Tabs dialog
      4m 58s
  9. 20m 31s
    1. Understanding styles and themes
      2m 36s
    2. Applying styles
      6m 32s
    3. Reformatting with Quick Style sets and themes
      2m 37s
    4. Modifying styles
      4m 28s
    5. Creating and deleting styles
      4m 18s
  10. 13m 22s
    1. Revealing formatting
      4m 24s
    2. Using the Format Painter
      1m 38s
    3. Creating drop caps
      3m 34s
    4. Using AutoFormat on text
      3m 46s
  11. 27m 29s
    1. Setting margins
      4m 3s
    2. Adding page and section breaks
      4m 54s
    3. Setting multiple columns
      8m 11s
    4. Varying page orientation within a document
      2m 43s
    5. Inserting page numbers
      2m 47s
    6. Adding watermarks and background images
      4m 51s
  12. 13m 39s
    1. Using built-in headers and footers
      5m 34s
    2. Manually creating headers and footers
      4m 0s
    3. Setting multiple headers and footers in a document
      4m 5s
  13. 18m 54s
    1. Creating a cell table
      3m 42s
    2. Entering and formatting table text
      4m 16s
    3. Modifying table structure
      5m 34s
    4. Using table styles
      2m 49s
    5. Converting between tab and cell tables
      2m 33s
  14. 18m 12s
    1. Adding borders to text and paragraphs
      5m 38s
    2. Adding borders to table cells
      3m 47s
    3. Setting page borders
      4m 13s
    4. Applying shading
      4m 34s
  15. 16m 56s
    1. Using the Media Browser to insert media
      3m 24s
    2. Inserting media from a file
      2m 36s
    3. Formatting images
      4m 30s
    4. Wrapping text around an image
      2m 27s
    5. Inserting and formatting a text box
      3m 59s
  16. 13m 17s
    1. Using AutoCorrect and AutoFormat As You Type
      9m 26s
    2. Using AutoText and AutoComplete
      3m 51s
  17. 17m 28s
    1. Building an outline
      4m 26s
    2. Rearranging outline components
      3m 39s
    3. Viewing outlines
      4m 9s
    4. Numbering outline headings
      5m 14s
  18. 26m 49s
    1. Checking spelling and grammar
      8m 19s
    2. Using reference tools
      4m 30s
    3. Inserting footnotes and endnotes
      6m 27s
    4. Using the Word Count feature
      2m 49s
    5. Compiling a table of contents
      4m 44s
  19. 17m 44s
    1. Adding comments
      2m 46s
    2. Tracking changes
      7m 45s
    3. Merging and comparing documents
      4m 28s
    4. Sharing documents with others
      2m 45s
  20. 18m 54s
    1. Using letter templates
      8m 5s
    2. Creating envelopes
      6m 23s
    3. Creating labels
      4m 26s
  21. 12m 36s
    1. Setting Document Security options
      9m 0s
    2. Using Privacy options
      3m 36s
  22. 14m 31s
    1. Setting Page Setup Options
      4m 12s
    2. Previewing a document
      2m 13s
    3. Printing to a printer
      4m 11s
    4. Printing to PDF
      3m 55s
  23. 11m 9s
    1. Using Word's Macro Recorder
      9m 18s
    2. Understanding macro security
      1m 51s
  24. 12m 28s
    1. Customizing toolbars and menus
      6m 0s
    2. Customizing Word's shortcut keys
      3m 38s
    3. Customizing the Ribbon
      2m 50s
  25. 42s
    1. Goodbye
      42s

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