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In PowerPoint for Mac 2011 Essential Training, author David Rivers demonstrates how to create effective slideshows and dynamic presentations using the tools in Microsoft PowerPoint 2011. The course provides in-depth instructions for changing the look of presentations: using built-in and custom themes, formatting text, inserting tables and charts, adding pictures and SmartArt drawings, and adding animation. It also shows how to proof presentations and ready them for viewing, and gives details on the different ways to share presentations. Exercise files are included with the course.
Sending your presentation to iPhoto converts the slides into pictures that can be viewed using iPhoto, even using iPhoto slideshow functionality. But what if you want to share your presentation in picture format with someone who doesn't have a Mac and doesn't use iPhoto? In that case, you can just simply save it to a folder full of pictures, and that's what we're going to do right now. Still working with our Sharing presentation, we'll go up to File. And instead of going down to Share, you'll notice Save as Pictures has an option all by itself on the File menu, so we'll select that.
Now, it's just a matter of giving it a name. Notice the name is the same as the presentation, in this case Sharing, and whatever number you're using, I'm on Sharing4 here. You can change the location. So if you want to go to a different place, like your Documents or maybe right to the Desktop, that will make it easy to find. You can choose the format for your pictures, and this is just the Save As window of course. You can go down to Format and choose any Save As format, but notice that JPEG is selected because we chose Save as Pictures from the File menu, and there are other picture formats below it as well.
So depending on who is going to be viewing these and what they're going to be viewing it with, you can select the appropriate option. JPEG is very popular. That's why it's the default. So we'll keep that one, and click Save. Now, just like when we save to iPhoto, each of the individual slides gets saved as a picture. We see this message at the end. In this case, we're not taken to iPhoto, just the message saying that a Sharing4 folder was created on my Desktop, and that's where I am going to find my pictures. I can do that by clicking OK, and now all I have to do is go to my desktop to view them.
I'm going to go to Finder, select the Desktop, and there is my Sharing4 folder right there. When I double -click it to open it up, I see slides, slide 1 through 8. That's each of the slides in my presentation. They're each a JPEG, and I can change the way I'm viewing these. For example, if I go to my View buttons here in Finder - and I'm just going to expand this window a little bit to make it easier to see... there we go - and I can move through the various slides using my Navigation buttons.
As you can see, they look just like they did in PowerPoint, but they are pictures of the slides, not slides themselves that we use in a PowerPoint presentation package. So we'll close up Finder now and just click anywhere in PowerPoint to go back. So when you need to share your slides with someone - they maybe don't use PowerPoint, or you don't want them using PowerPoint to make changes to your slides - you can save them as pictures, and whether they use a Mac and iPhoto or not, they'll be able to view each of the slides of your presentation in picture format using whichever method they want.
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