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From the most basic to the very advanced, instructor David Rivers explores the application's possibilities in PowerPoint 2008 for Mac Essential Training. David teaches users how to create, edit, and share professional slideshows and presentations. He demonstrates how to efficiently navigate presentations, apply custom themes, place and edit text, images, and multimedia files; and bring the whole package together for a self-running or manual slideshow. Exercise files accompany the course.
In the previous lesson we saw just how easy it is to send our presentation directly to iPhoto, a brand new feature here in PowerPoint 2008 on the Mac. What happens though, if you want to share your presentation with someone, you want to protect it, so you do not want to give them the actual PowerPoint presentation but they do not have iPhoto or maybe you do not use iPhoto, and you still want to be able to share your presentation' Well, in that case, you might want to do something similar to saving the iPhoto and that is to save your presentation as a bunch of pictures, each of the slides in your presentation will become a graphic image.
That is what we are going to do in this lesson and we are still using the same presentation from the previous lesson. If youve got ExerciseFiles, you will find EatCake11c in the Lesson11 folder and we are going to go up to our PowerPoint Preferences first, because I want to show you something. When we go to PowerPoint Preferences and click on the Save icon up here, down below you will see Save slides as graphics files has its own section. So we can always say, just save the current slide, not the entire presentation, but that is a default here, Save every slide, that is going to happen by default.
We can choose the resolution, you can see Dots per inch, we can select from 72 all the way up to 1600. I am going to change mine to 96. If you prefer to change the size of each of the images you can do that too by clicking the Size radio button and choosing the width and height in pixels and I am just going to choose my Dots per inch. You can even compress graphics files to save some room and you can choose an image Quality from Least to Best and High as the default. I am going to go to Medium and click OK. So that changes my Preferences.
Now when I go up to File and choose Save as Pictures, which by the way is the same as clicking Save As and choosing a format, that is a graphics file format. When I choose Save as Pictures I am taken to a dialog box where I can choose the location and the name of my folder. I am going to go to the Desktop, I am going to keep the same name as the presentation, EatCake11c here, that will be the name of the folder that shows up on my desktop. What is going to be in there' Well, a bunch of images in this format. You can see JPEG is selected here, but I can go to PNG, GIF, BMP, TIFF and there is all those other formats I was telling you about from the Save As dialog box.
But I am going to leave it at JPEG and if I come down to Options here you are going to see my new Preferences. It takes me right to the Preferences dialog, there is my new Dots per inch, there is me compressing graphics files and so on. So I will click Cancel there, but I will click Save, which is going to save all of these actual slides in my presentation as images and they are going to a folder called EatCake11c on the desktop, that is the message that I see here by clicking OK. I can go to my desktop now, there is that new folder called EatCake11c.
I double click it to open it up; sure enough I have got slide one though slide seven. They are all JPEG images and now I can use any application I want to work with these images. Go back to PowerPoint by clicking anywhere in the PowerPoint screen and that is just another way to save your presentation to a group of images.
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