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From the most basic to the very advanced, instructor David Rivers explores the application's possibilities in PowerPoint 2008 for Mac Essential Training. David teaches users how to create, edit, and share professional slideshows and presentations. He demonstrates how to efficiently navigate presentations, apply custom themes, place and edit text, images, and multimedia files; and bring the whole package together for a self-running or manual slideshow. Exercise files accompany the course.
In this lesson we are going to explore how you can take your PowerPoint presentation and convert it into a movie. Now why on earth would you want to do that you are asking. Well, if you wanted to share your presentation with others who don't have PowerPoint, this is a format that they will be able to see all the transitions, special effects, background music and so on in your presentation without having PowerPoint and not send out the actual PowerPoint presentation to people so they can go in and manipulate your slides, you can protect it by converting it into a movie. In other words, all they are able to do is view the contents.
So what we are going to do is keep the same presentation we have been working with in the last few lessons and convert this into a QuickTime Movie. You can see the name of the file is EatCake11c you will find it in the Lesson11 folder of the ExerciseFiles if you have got them, but if you don't, thats okay; any presentation will do at this point. We are going to go up to the File menu and we are going to go to Save as Movie. Now just before I click on Save as Movie, this is the equivalent of going to Save As. I am going to give that a click and changing the format down below to that .mov file right here and when I select this, I would then go to the Options to setup my movie settings and so on.
I am going to click Cancel and I am going to click Cancel again and show you that by going up to File and selecting Save as Movie, saves you a numbers of clicks. The format is already selected for you, .mov. We just choose a location. I am going to put this on the desktop and now I have got my Movie Options button down below that will take me to that Movie Options dialog box I saw a moment ago. Under Size and quality we can adjust Optimization four things like Size a Smooth playback if that is important, or if quality is most important, choosing this one is going to adjust some of the movie settings for us automatically to improve the quality.
Movie dimensions can be setup as a Custom size if you wanted to by clicking the Custom radio button and then bumping up the Width and the Height or you can go to 640X480 or just use your current screen settings and I am going to use this one here Current screen size. Down below you have got Media settings. Now if there are slide transitions in your presentation already you can keep those in the movie. So you can see Slide transitions will follow the slideshow settings that I have, but if I wanted none, I could choose None as well. Background soundtrack maybe good to have some music playing in the background.
By clicking the dropdown you can chose Select soundtrack and we are going to navigate to the folder and in this case we are going to go to the Lesson11 folder and we are going to select this one here, Easy For You. Notice that sound files is selected up here, but we can go to All Files and choose this MP3 right here. That is now sleeted for us. Here is the cool feature you want this movie to play over and over so when it reaches the last slide to continue playing, we can choose Loop Movie. We can even show the movie player control so if we want people to be able to pause or adjust the volume, we can keep it selected as well.
Now these settings that we are setting up here can be applied to the current presentation that we are about to convert or to every single new presentation if we want it to, by clicking this radio button. But it is just this one so I am going to leave it at that. Before I click OK, I can also set up credits. I am going to go to the Credits button and I am going to put myself in as the Director, the Producer, Dave Rivers, Copyright, I am just going to put in, 2008, Performers, not applicable, Information, Lynda.com movie, there we go, and I am going to click OK.
Now clicking OK actually saves those settings, I havent saved the movie file yet until I click the Save button down below and now you can see that there is quick little screen telling me that it has been saved to the location I chose which was my desktop. So if I click over here on my desktop, look at that, EatCake11c.mov and to play this all I need to do is have QuickTime and then double click it, QuickTime kicked into action, there is that background music and you can see the slide transitions moving from slide to slide.
We have the timing setup for a couple of seconds and that is why we are seeing this. Now for me I am going to click View up here at the top and Fit to Screen so I can see the controls down below. So now if I wanted to pause, I could, when I hit play, let see what happens when it reaches the end. There we go, there is the last slide there and it loops around and starts over, thanks to that setting we chose. I can adjust the volume over here in the bottom-left so you can hear me better over the background music.
When I am done I just click the Close button up here in the top-left corner to close up the window. I am going to go up to QuickTime player and even quit QuickTime player. Click anywhere in PowerPoint to return to PowerPoint and that is how you save you presentation to a movie format.
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