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In PowerPoint for Mac 2011 Essential Training, author David Rivers demonstrates how to create effective slideshows and dynamic presentations using the tools in Microsoft PowerPoint 2011. The course provides in-depth instructions for changing the look of presentations: using built-in and custom themes, formatting text, inserting tables and charts, adding pictures and SmartArt drawings, and adding animation. It also shows how to proof presentations and ready them for viewing, and gives details on the different ways to share presentations. Exercise files are included with the course.
When you want to share your presentation with others and you don't want to have to save it to individual photos to be viewed in iPhoto or some other means, another option is to save it as a movie. The advantage to saving it as a movie is they can view your presentation using any timings you might have in your slide and special effects; we're going to look at those options now with our Sharing presentation open. We'll simply go up to the File menu, and choose to save this as a movie. It is an option that appears right on the File menu, so we don't have to go to Save As and then find that format.
So we'll choose Save as Movie. There is Save As. You can see the name is going to be the same as the name of your presentation, so Sharing. You can change the location if you wanted to. I'm going to change it to the Desktop, keeping the same name, and we could just simply click Save and accept all of the default movie options. Or you can click the Movie Options button to take a look at them. For example, under Movie Settings, here you'll see optimization is automatic. You can change the format of the movie to accommodate size, so optimize for size.
If you want to keep the size down, the quality might not be as good. If you really want smooth playback, then the quality goes up a little bit, and it will be a bigger file in the end; same thing if you choose Quality. Let's go to Smooth playback. Now movie dimensions can also be altered here. You'll see the default 640 x 480. You can use the current screen size, or a custom screen size as well. I am going to leave it at 640 x 480 again. These will affect the size of the individual file that's created here.
Media Settings, you can see slide transitions are by default going to follow the Slide Show settings. So if you have transitions and special effects, you're going to see them in your movie. Background Soundtrack, if you wanted music, you could click here to select a soundtrack or just leave it at None. What happens at the end of the movie? You can have it loop around and start over if you want, show the movie player controls so people can pause if they need to and play and fast-forward and rewind. Then these settings can be applied to all new presentations or just to the presentation you're working on.
We'll leave that selected and click OK and then click Save. So it just takes a moment - again, depending on the number of slides in your presentation - to create the movie version. So let's go and see what that looks like. We'll just minimize PowerPoint, and there is our Sharing5 movie on the desktop. Double-clicking it will automatically open, in this case QuickTime Player, to play the presentation. You can see down below we've got the needle showing us exactly how far along in our presentation we are.
As we move through the movie, you're going to see the different slides appearing using transitional effects. There we go. Now it may not look exactly like what you see in your presentation, but it's close. In this case it's kind of a fade, and we don't see the exact same effect. Now, you'll see also when it gets to the end because of the option we selected, it will automatically loop around and start over again and play slide number 1. Some of the timings are a little bit different in this presentation, so we don't see the slides for quite as long at the end there.
They're 1 second. And back it goes to the beginning. Now the quality of your movie as well, if you look at the slides in the graphics, there might be some pixelation again, you can adjust how you want to save your end movie using some of those options for Quality, if you want to optimize it that way. Of course, you're going to end up with a larger file size. When you're done, you can use the controls or just go up to QuickTime Player and quit that, and go back to PowerPoint to continue working with your presentation.
So it's an excellent option for sharing your presentation with someone, allowing them to see some of the effects and not have to look at individual photos or pictures representing your slides, but just one file, which is a movie file.
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