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In PowerPoint for Mac 2011 Essential Training, author David Rivers demonstrates how to create effective slideshows and dynamic presentations using the tools in Microsoft PowerPoint 2011. The course provides in-depth instructions for changing the look of presentations: using built-in and custom themes, formatting text, inserting tables and charts, adding pictures and SmartArt drawings, and adding animation. It also shows how to proof presentations and ready them for viewing, and gives details on the different ways to share presentations. Exercise files are included with the course.
When you want to be able to share your presentation with almost anyone, regardless of the program they're using, and you want them to have a read-only version of your presentation, an excellent option is to save it to PDF, Portable Document Format. If they're on the PC, they can use Adobe Reader, a free download. If they are on the Mac, they can use Preview to look at the various slides, which are converted into pages in the PDF document. We're going to do that now with our sharing presentation. And we'll go up to File, and you'll notice Save As PDF does not appear in the File menu.
So we do need to click Save As and change the Format from PowerPoint Presentation to PDF. Now we can choose a location. The name is going to be the same as our presentation, Sharing, and a number right after it. Let's change the location where it's easy to find, like the Desktop, and we'll just simply click Save. There no other options to choose from for saving to PDF. It doesn't take long, depending on the size of your presentation. And eventually we end up with a PDF version on our desktop. So we'll minimize our presentation.
There it is, Sharing6.pdf for me. I'll double-click it now, which launches, on the Mac here, the Preview program and in Preview you can see, I'm looking at page 1, which is my first slide in the presentation. I have a Navigation Pane over here in the sidebar, so I can click thumbnails to go from page to page, and they look exactly like they did in the slideshow in PowerPoint. Now you do not get all of those fancy transitional and animation effects, but you do get visual representations of each of the slides in your presentation that pretty much anyone can view, so it makes it very easy to share your presentation using PDF.
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