Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Checking spelling

From: PowerPoint for Mac 2011 Essential Training

Video: Checking spelling

So you've got your presentation ready to display in front of your huge audience, and the last thing you want is to have spelling errors on any of the slides in your presentation, so there is some functionality built into PowerPoint to help you with that. We are going to work with our TT_Tour presentation here. We're on slide number one. And to check the spelling, the easiest way is to simply go up to tools and select Spelling, at the very top. Now this opens up a little window that we can move around our screen, and you can see it's going to go to the first word it doesn't recognize in the dictionary, in this case hometown missing the e, and you can see what slide it's on.

Checking spelling

So you've got your presentation ready to display in front of your huge audience, and the last thing you want is to have spelling errors on any of the slides in your presentation, so there is some functionality built into PowerPoint to help you with that. We are going to work with our TT_Tour presentation here. We're on slide number one. And to check the spelling, the easiest way is to simply go up to tools and select Spelling, at the very top. Now this opens up a little window that we can move around our screen, and you can see it's going to go to the first word it doesn't recognize in the dictionary, in this case hometown missing the e, and you can see what slide it's on.

It's selected over here in the Navigation pane. It's slide number two. So now have some options. First of all, you'll see down below Suggestions for the correct spelling of hometown, and since there's only one, it appears in the Change to field. So there's the incorrect spelling at the top, and that's what we can change it to, if we go over to the right-hand side, and we change it by clicking the Change button. Now if you wanted to ignore this - it's not a typo, maybe proper names, for example we'll see in a moment, you've got some Ignore options.

We can change it here or every time we see hometown without the e, change them all in this presentation. It will happen in an instant. We can even add it to the dictionary or get other suggestions, but we've got the right word there. All we have to do now is click Change, and it's fixed for us. So notice, now on the slide, it's corrected, and it moves on to the next word, for word 'favourite.' Now you can spell the word favourite this way. The US spelling we wouldn't the U, but in Canada and Great Britain, for example, we would use the U. So in this case, you'll see the correct spelling - the US dictionary is the default dictionary that's being used - and you can see some other Suggestions down below, including the plural.

So in this case, you might want to add this to the dictionary, by clicking the Add button. That way it will never stop at this word again and treat it as a spelling error, or you might choose to ignore it. By clicking Ignore, you simply skip over it, and it goes on to the next slide where it finds a word that's not in the dictionary; in this case you can see it's a proper name. Now this name does appear throughout our presentation so this is an ideal scenario for clicking the Ignore All button. You could even add it to the dictionary, but you have to be careful about how much you add to the dictionary here in PowerPoint, and keeping in mind that the dictionary we use here is shared amongst all of the applications in the Office 2011 Suite.

So it's usually best just to choose Ignore All, so it won't stop at every occurrence of that proper name, and now we arrive at one that's really just the short form for picking, and that's a good one to Ignore. Here we see the word, or the abbreviation for continued without the period, so in this case we might want to change that. And if you know it appears more than once, choose Change All, and it won't stop at the other. Same thing goes for ounce. You can see that does appear several times. And on your slide, whenever you see something with that red squiggly line under it, that's the spelling being checked and corrected sometimes on the- fly.

In this case, when you see the red squiggly line it hasn't been corrected, but it has been shown to you, and that's spelling as you go: something we'll talk about in a minute when we look at the Preferences. So in this case we do want to choose Change All to change them all, and eventually there will be no other spelling mistakes found, or typos, and you'll see this message, spell check is complete. All I have to do is click OK. That doesn't necessarily mean there are no errors. Sometimes you might mean to type one word and you type another word, just type something by mistake that happens to be an actual word. And in those cases you still want to proof the slides in your presentation.

Let's go up to PowerPoint for a moment, click it, and go to Preferences, because over here you'll see the Spelling option, and there are number of check boxes, most of which are checked off. Check spelling as you type. That's the red squiggly line. If you like seeing that, right away, creates a glaring image on your screen that tells you there's something wrong, if you like that, keep it checked. If you don't like those red squiggly line showing up all over the place, just simply uncheck this. Hide spelling errors is another option, if you want to see them, and you can keep this checked off and just simply turn these on and off as to your liking.

Always suggest corrections. The suggestions that you see are because this is checked off. We can ignore words in uppercase and with numbers. So if there are any combinations where you've got letters and numbers, alphanumerics, or a word is in all uppercase, sometimes acronyms appear that way, they'll be ignored. So you won't have to skip over them when you're running your spellchecker, just so long as these are checked off. So you've also German post-reform rules being used by default, and you can see we've got French modes here, Traditional, New spelling, Traditional and new spellings, combining them both.

So we'll just click Cancel here, so we don't actually change anything, and click off the slide to deselect anything that has been selected. So that's there is to checking your spelling. Once you've got your presentation ready to show in front of your audience - again, the worse thing would be to have typos and spelling errors up there for everyone to see - run the spellchecker as one of the last things you do before saving your presentation and showing it.

Show transcript

This video is part of

Image for PowerPoint for Mac 2011 Essential Training
PowerPoint for Mac 2011 Essential Training

63 video lessons · 21053 viewers

David Rivers
Author

 
Expand all | Collapse all
  1. 4m 11s
    1. Welcome
      1m 20s
    2. Understanding PowerPoint
      2m 4s
    3. Using the exercise files
      47s
  2. 15m 58s
    1. Exploring the Presentation gallery
      4m 17s
    2. Understanding the Ribbon interface
      6m 7s
    3. Navigating presentations
      2m 56s
    4. Customizing the UI layout
      2m 38s
  3. 32m 42s
    1. Creating new presentations
      2m 56s
    2. Adding, removing, and arranging slides
      7m 5s
    3. Saving time with Outline mode
      5m 15s
    4. Separating slides into sections
      8m 37s
    5. Checking compatibility
      3m 15s
    6. Saving your presentations
      5m 34s
  4. 35m 23s
    1. Using themes
      4m 58s
    2. Creating your own themes
      2m 42s
    3. Changing the background
      5m 33s
    4. Designing slides
      3m 12s
    5. Working with slide layouts
      3m 58s
    6. Working with slide masters
      5m 51s
    7. Using headers and footers
      4m 25s
    8. Using and creating templates
      4m 44s
  5. 30m 14s
    1. Adding text with text slides and boxes
      3m 37s
    2. Adding text to a shape
      2m 16s
    3. Formatting text on a slide
      5m 42s
    4. Changing character direction
      4m 11s
    5. Creating lists using bullets and numbering
      5m 25s
    6. Changing spacing and indents
      4m 17s
    7. Finding and replacing content
      4m 46s
  6. 25m 28s
    1. Adding a table to a slide
      4m 47s
    2. Editing and formatting tables
      4m 25s
    3. Pasting a table from Excel
      5m 11s
    4. Inserting a chart
      5m 42s
    5. Pasting a chart from Excel
      5m 23s
  7. 26m 40s
    1. Inserting pictures and clip art
      2m 18s
    2. Replacing and adjusting pictures
      6m 40s
    3. Drawings and SmartArt
      6m 29s
    4. Adding video to a slide
      5m 53s
    5. Adding sound to a presentation
      5m 20s
  8. 18m 7s
    1. Using a template with animation
      5m 35s
    2. Animating objects on a slide
      6m 1s
    3. Using slide transition effects
      6m 31s
  9. 15m 7s
    1. Checking spelling
      5m 25s
    2. Finding synonyms, definitions, and translations
      4m 23s
    3. Setting AutoCorrect options
      5m 19s
  10. 40m 53s
    1. Using speaker notes
      3m 50s
    2. Showing and navigating a presentation
      4m 56s
    3. Using pointer options
      3m 59s
    4. Using presenter tools with two screens
      3m 44s
    5. Creating a self-running slideshow
      6m 40s
    6. Playing a self-running slideshow
      3m 44s
    7. Adding hyperlinks to a presentation
      5m 7s
    8. Using action buttons
      8m 53s
  11. 28m 5s
    1. Using comments
      3m 58s
    2. Printing notes, handouts, and slides
      4m 17s
    3. Sending a slideshow to iPhoto
      2m 57s
    4. Creating PowerPoint pictures
      2m 43s
    5. Creating a PowerPoint movie
      3m 56s
    6. Creating a PDF presentation
      1m 49s
    7. Creating custom slideshows
      3m 57s
    8. Broadcasting a presentation over the web
      4m 28s
  12. 8m 52s
    1. Changing PowerPoint preferences
      3m 29s
    2. Customizing the Ribbon and toolbars
      5m 23s
  13. 22s
    1. Goodbye
      22s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Join now "Already a member? Log in

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed PowerPoint for Mac 2011 Essential Training.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Your file was successfully uploaded.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.