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Checking compatibility

From: PowerPoint for Mac 2011 Essential Training

Video: Checking compatibility

As you work on your presentations in PowerPoint, you'll probably think about saving it eventually - something we'll talk about in the next movie. But before you do that, you'll have to consider whether or not you are going to be sharing it with others, using it on another computer. And in those cases, those computers or other people may not have upgraded to PowerPoint 2011, so you'll want to save back to a compatible version, and you'll want to check to make sure that your presentation is compatible. The way to do that is to use the Compatibility Report.

Checking compatibility

As you work on your presentations in PowerPoint, you'll probably think about saving it eventually - something we'll talk about in the next movie. But before you do that, you'll have to consider whether or not you are going to be sharing it with others, using it on another computer. And in those cases, those computers or other people may not have upgraded to PowerPoint 2011, so you'll want to save back to a compatible version, and you'll want to check to make sure that your presentation is compatible. The way to do that is to use the Compatibility Report.

We are going to continue to work with our Orientation presentation here. And all we've done, really, that's a little bit different with this presentation is to add the sections. Let's see if it's compatible if we were to save it back to an earlier version, or maybe even a Windows version. Well, there is a couple of ways to access the Compatibility Report. We need to open up the Toolbox. You can do that right from the toolbar. Right above the Ribbon, you'll notice a button to show or hide the Toolbox, or you could go to the View menu if you want and access the Compatibility Report right from there.

But in the Toolbox, you'll notice the last button, the wrench, represents the Compatibility Report. Now, if you are going to be saving it to PowerPoint 2011, the current version, obviously, there would be no issues. So, down below if you look at the results, no compatibility issues are found in this case. But what if we want to save it back to an earlier version? When we click the dropdown, you'll notice a number of versions to choose from. For example, we could choose all Mac and Windows Versions right at the top - this covers PowerPoint 97 through 2011. Or we could go to a specific version, like PowerPoint 2008. Let's select that.

Now automatically, you'll see that the document, or in this case presentation, is rechecked. There is a button to recheck the document at any time, and there is a result here. One issue: slides will no longer be grouped into sections if we save in PowerPoint 2008. So, in other words, we couldn't do that back then, and in this case if we save it back to an earlier version, we'll lose that functionality. Down below, if we could fix it, we would have access to some buttons to fix, ignore, and just all we have to do is select it.

You'll see, down below, we can't fix that, but we can choose to ignore it. So if we save our presentation in an earlier file format, we will lose the sections. If we try some of the other formats, we'll get the same results. We could go back to PowerPoint 98, which is a Mac version, but then we have our Windows options as well. Let's say we're collaborating with someone on this project, and they use Windows PC, and they're running PowerPoint 2003. Well, we can select that format, and you'll see the same thing happens here.

We'll lose our sections, but everything else seems to be okay. So in that case, we would simply save it back to that version and share it with the person who's working on a Windows computer. You can close up the Toolbox when you're done checking the Compatibility Report. Once you know whether or not you're going to be compatible, fix any issues, or ignore existing issues that can't be fixed, you're then ready to save your presentation, something we'll do next.

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This video is part of

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PowerPoint for Mac 2011 Essential Training

63 video lessons · 21140 viewers

David Rivers
Author

 
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  1. 4m 11s
    1. Welcome
      1m 20s
    2. Understanding PowerPoint
      2m 4s
    3. Using the exercise files
      47s
  2. 15m 58s
    1. Exploring the Presentation gallery
      4m 17s
    2. Understanding the Ribbon interface
      6m 7s
    3. Navigating presentations
      2m 56s
    4. Customizing the UI layout
      2m 38s
  3. 32m 42s
    1. Creating new presentations
      2m 56s
    2. Adding, removing, and arranging slides
      7m 5s
    3. Saving time with Outline mode
      5m 15s
    4. Separating slides into sections
      8m 37s
    5. Checking compatibility
      3m 15s
    6. Saving your presentations
      5m 34s
  4. 35m 23s
    1. Using themes
      4m 58s
    2. Creating your own themes
      2m 42s
    3. Changing the background
      5m 33s
    4. Designing slides
      3m 12s
    5. Working with slide layouts
      3m 58s
    6. Working with slide masters
      5m 51s
    7. Using headers and footers
      4m 25s
    8. Using and creating templates
      4m 44s
  5. 30m 14s
    1. Adding text with text slides and boxes
      3m 37s
    2. Adding text to a shape
      2m 16s
    3. Formatting text on a slide
      5m 42s
    4. Changing character direction
      4m 11s
    5. Creating lists using bullets and numbering
      5m 25s
    6. Changing spacing and indents
      4m 17s
    7. Finding and replacing content
      4m 46s
  6. 25m 28s
    1. Adding a table to a slide
      4m 47s
    2. Editing and formatting tables
      4m 25s
    3. Pasting a table from Excel
      5m 11s
    4. Inserting a chart
      5m 42s
    5. Pasting a chart from Excel
      5m 23s
  7. 26m 40s
    1. Inserting pictures and clip art
      2m 18s
    2. Replacing and adjusting pictures
      6m 40s
    3. Drawings and SmartArt
      6m 29s
    4. Adding video to a slide
      5m 53s
    5. Adding sound to a presentation
      5m 20s
  8. 18m 7s
    1. Using a template with animation
      5m 35s
    2. Animating objects on a slide
      6m 1s
    3. Using slide transition effects
      6m 31s
  9. 15m 7s
    1. Checking spelling
      5m 25s
    2. Finding synonyms, definitions, and translations
      4m 23s
    3. Setting AutoCorrect options
      5m 19s
  10. 40m 53s
    1. Using speaker notes
      3m 50s
    2. Showing and navigating a presentation
      4m 56s
    3. Using pointer options
      3m 59s
    4. Using presenter tools with two screens
      3m 44s
    5. Creating a self-running slideshow
      6m 40s
    6. Playing a self-running slideshow
      3m 44s
    7. Adding hyperlinks to a presentation
      5m 7s
    8. Using action buttons
      8m 53s
  11. 28m 5s
    1. Using comments
      3m 58s
    2. Printing notes, handouts, and slides
      4m 17s
    3. Sending a slideshow to iPhoto
      2m 57s
    4. Creating PowerPoint pictures
      2m 43s
    5. Creating a PowerPoint movie
      3m 56s
    6. Creating a PDF presentation
      1m 49s
    7. Creating custom slideshows
      3m 57s
    8. Broadcasting a presentation over the web
      4m 28s
  12. 8m 52s
    1. Changing PowerPoint preferences
      3m 29s
    2. Customizing the Ribbon and toolbars
      5m 23s
  13. 22s
    1. Goodbye
      22s

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