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In PowerPoint for Mac 2011 Essential Training, author David Rivers demonstrates how to create effective slideshows and dynamic presentations using the tools in Microsoft PowerPoint 2011. The course provides in-depth instructions for changing the look of presentations: using built-in and custom themes, formatting text, inserting tables and charts, adding pictures and SmartArt drawings, and adding animation. It also shows how to proof presentations and ready them for viewing, and gives details on the different ways to share presentations. Exercise files are included with the course.
When we add text to a slide - whether it be inside a text box, a placeholder, or even inside a shape - by default, that text is going to flow from left to right. That is the default, but it can be changed, and there are scenarios where you'll want to be able to do that. We're going to take a look at a couple of them now. With our Orientation presentation, we're going to simply add a new blank slide by clicking the New Slide dropdown, and we'll click Blank, and there it is. We've got a blank slide, and now we'll add a shape. We've done this already. We'll click the Shape button, go down to Block Arrows, and we'll select the third arrow, which is the up arrow, and now we'll just click and drag across and down, so it almost fills the entire slide.
So there's our shape, and we already know to get text inside, we just double-click anywhere inside the shape and start typing. So we'll type in 'Go For Gold,' and you can see, there it is. It's going from left to right, it is centered, and it's the default font and size, but all of that can be changed. We know that. Now, if we were to go up to the Ribbon, with the Format tab selected, you will find a Rotate button. And if we click this Rotate button and rotate it left by 90 degrees, look what happens.
It's the entire shape and our text that's rotated, and we only want to rotate the text maybe. So, we'll undo that by clicking the Undo button, and we'll select the text now first. So inside, we'll just click and drag across our text so it's all selected. We're not going back to that Rotate button; instead, we're going to go to the Home tab on the Ribbon, because in the Paragraph group, you will find a button for changing your Text Direction. Horizontal appears at the top, and it's checked; that is our default.
We can rotate it clockwise. We can rotate it counterclockwise. We can even stack it, so it goes from the top to the bottom; we just read from the top down. So let's start with Rotate Counterclockwise. Here it is. It's rotated counterclockwise. We have to turn our heads to be able to read it a little bit. We can bump up the size. It fills our shape a little bit better. We'll go up to 44 points and just click off the slide to see the end result clearly, without any handles, and so on. So that's not too bad.
There are some more options, though. Go back inside. Now when we click and drag, we'll click and drag from the top to the bottom or bottom to the top to select our text, and let's try the other one, which is Stacked. Now, when we do that, it doesn't quite all fit on a single line, but notice we're reading from top to bottom and left to right. So if we wanted to just drop the size down until it all fits on one line, there it is. But really, if you deselect, it fits inside the arrow vertically. There's a lot of extra space on the left and the right.
Wouldn't it be nice if it fit just right? Well, there are some additional options we can look at. Let's back inside, click and drag over our text, go to the Text Direction dropdown; this time we're going to select Text Direction Options. This opens up our Format Text window with Text Box selected, and we have all those options for alignment. There is our Text direction. Stacked is selected. There is the Order of the lines, Left to right, but it's only one line, so we don't have to worry about that. The only other option is right to left anyway.
You'll notice there's something else here called Autofit. If we want to resize our shape so it fits our text, that's a great option. We'll select it. The other option is to resize text to fit your shape, and we can set margins within our shape as well, so if we want to bump these up. On the Left and Right, it's only 0.1. We'll just bump it up to half inch. And you can see in the background here our shape is growing a little bit. We'll bump up the right side as well. We'll leave the top and bottom as is, And Wrap text in the shape, that we saw happen when we got a little bit too big.
So we'll click OK, and now we'll deselect, and look at that. That's a much better fit. So we've got our text. It's changed direction, so it's stacked, going from top to bottom. The arrow is pointing up, and it fits perfectly. Just some of the options when it comes to changing the direction of your text in a slide here in PowerPoint 2011.
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