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Broadcasting a presentation over the web

From: PowerPoint for Mac 2011 Essential Training

Video: Broadcasting a presentation over the web

When it's not possible to get your audience all together in one room to share your presentation with them, another option is to save time and money by presenting over the web. It's is called broadcasting a presentation, something you can do in PowerPoint 2011. We're going to look at it right now, using our Sharing presentation. To broadcast over the web, you can go to the Slide Show menu and select a Broadcast Slide show, or click the Slide Show tab on the Ribbon. You'll see Broadcast Show over in the Play Slide Show group.

Broadcasting a presentation over the web

When it's not possible to get your audience all together in one room to share your presentation with them, another option is to save time and money by presenting over the web. It's is called broadcasting a presentation, something you can do in PowerPoint 2011. We're going to look at it right now, using our Sharing presentation. To broadcast over the web, you can go to the Slide Show menu and select a Broadcast Slide show, or click the Slide Show tab on the Ribbon. You'll see Broadcast Show over in the Play Slide Show group.

When you click this button, a little window opens up here with the Broadcast Slide Show options, where you can choose your service. By default, it's going to be the PowerPoint Broadcast Service, unless you sign up for something else; it'll be the only option here. And when you click Connect, it may take a moment, but it's going to connect to the web service. It's also going to take your presentation and convert it into a web presentation and change your view in PowerPoint to the Broadcast view. Then you'll have options for inviting people to your presentation.

Now depending on the number of slides in your presentation, this could take a while to prepare the broadcast. Or if you only have a few slides like we do here in this presentation, it won't take long at all before you're up and running in Broadcast view. So here we go. You can see in the background we are in Broadcast view, and we can't actually edit our presentation while we are in Broadcast mode. Over here, a little window pops up with a broadcast Link. This is the link people can use to join your presentation.

And now you can send them that link in an e-mail by clicking the button - it's a great way to send out invitations to people - or simply copy the link. When you do that, it's copied to your clipboard so you can paste it in a browser, and then you can play the slideshow when you're ready or simply close this up. Let's say we go to Safari in a new window, and we paste that URL up in the address field, and press Return. You'll notice something is happening here. We are in the Microsoft PowerPoint 2010 Broadcast.

We are waiting for the broadcast to begin. So we will switch back over to PowerPoint now. We're ready to play our slide show. We can do that from the current slide, or start at the beginning. When we click From Start, we start the broadcast. Now, we can Command+Tab over to Safari to see what's happening. Here we are; the broadcast has begun. We are watching it in our browser now. And this is the link that we can send to people via e-mail. They will simply click the link when it's time and start watching the presentation.

So slide timings and that kind of thing can be used in your presentation, or you can be moving from one slide to the next using mouse clicks. People are going to sit here watching your presentation as you do that. So let's Command+Tab over to PowerPoint. And we'll just move on to the next slide. And we'll Command+Tab over to Safari, and there we are. We're on the next slide. Let's see if we can pick up that special effect in the transition. So one click and then Command+Tab to move over.

If you're using slide timings, you have to wait for those timings to take effect. You want to get people enough time to read what's on the slide before it moves on to the next slide. Another option for viewers is to view this in fullscreen. If they don't want to see all of their browser options, they can click view in full screen, and it reloads it. There we go. Let's Command+Tab back to PowerPoint. And of course, when you're done, you can always press Escape. It takes you back to your Normal view.

If we Command+Tab over to Safari, you can see it's just showing us the last slide we saw. So you can take a break as the presenter. The last slide that was viewed will stay there until you're ready to resume. When we switch back to PowerPoint and end the broadcast, then it changes for the viewer. You have to confirm you're ready to end the broadcast. Then you'll notice we're no longer in Broadcast view in PowerPoint, and when we Command+Tab back to Safari, the broadcast is over, and we can close up Safari.

So that's all there is to broadcasting your presentation over the web. If you don't need to get everybody in the same location - and that's very cost-effective to show your presentation over the web - why not use the new Broadcast feature here in PowerPoint 2011?

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PowerPoint for Mac 2011 Essential Training

63 video lessons · 21049 viewers

David Rivers
Author

 
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  1. 4m 11s
    1. Welcome
      1m 20s
    2. Understanding PowerPoint
      2m 4s
    3. Using the exercise files
      47s
  2. 15m 58s
    1. Exploring the Presentation gallery
      4m 17s
    2. Understanding the Ribbon interface
      6m 7s
    3. Navigating presentations
      2m 56s
    4. Customizing the UI layout
      2m 38s
  3. 32m 42s
    1. Creating new presentations
      2m 56s
    2. Adding, removing, and arranging slides
      7m 5s
    3. Saving time with Outline mode
      5m 15s
    4. Separating slides into sections
      8m 37s
    5. Checking compatibility
      3m 15s
    6. Saving your presentations
      5m 34s
  4. 35m 23s
    1. Using themes
      4m 58s
    2. Creating your own themes
      2m 42s
    3. Changing the background
      5m 33s
    4. Designing slides
      3m 12s
    5. Working with slide layouts
      3m 58s
    6. Working with slide masters
      5m 51s
    7. Using headers and footers
      4m 25s
    8. Using and creating templates
      4m 44s
  5. 30m 14s
    1. Adding text with text slides and boxes
      3m 37s
    2. Adding text to a shape
      2m 16s
    3. Formatting text on a slide
      5m 42s
    4. Changing character direction
      4m 11s
    5. Creating lists using bullets and numbering
      5m 25s
    6. Changing spacing and indents
      4m 17s
    7. Finding and replacing content
      4m 46s
  6. 25m 28s
    1. Adding a table to a slide
      4m 47s
    2. Editing and formatting tables
      4m 25s
    3. Pasting a table from Excel
      5m 11s
    4. Inserting a chart
      5m 42s
    5. Pasting a chart from Excel
      5m 23s
  7. 26m 40s
    1. Inserting pictures and clip art
      2m 18s
    2. Replacing and adjusting pictures
      6m 40s
    3. Drawings and SmartArt
      6m 29s
    4. Adding video to a slide
      5m 53s
    5. Adding sound to a presentation
      5m 20s
  8. 18m 7s
    1. Using a template with animation
      5m 35s
    2. Animating objects on a slide
      6m 1s
    3. Using slide transition effects
      6m 31s
  9. 15m 7s
    1. Checking spelling
      5m 25s
    2. Finding synonyms, definitions, and translations
      4m 23s
    3. Setting AutoCorrect options
      5m 19s
  10. 40m 53s
    1. Using speaker notes
      3m 50s
    2. Showing and navigating a presentation
      4m 56s
    3. Using pointer options
      3m 59s
    4. Using presenter tools with two screens
      3m 44s
    5. Creating a self-running slideshow
      6m 40s
    6. Playing a self-running slideshow
      3m 44s
    7. Adding hyperlinks to a presentation
      5m 7s
    8. Using action buttons
      8m 53s
  11. 28m 5s
    1. Using comments
      3m 58s
    2. Printing notes, handouts, and slides
      4m 17s
    3. Sending a slideshow to iPhoto
      2m 57s
    4. Creating PowerPoint pictures
      2m 43s
    5. Creating a PowerPoint movie
      3m 56s
    6. Creating a PDF presentation
      1m 49s
    7. Creating custom slideshows
      3m 57s
    8. Broadcasting a presentation over the web
      4m 28s
  12. 8m 52s
    1. Changing PowerPoint preferences
      3m 29s
    2. Customizing the Ribbon and toolbars
      5m 23s
  13. 22s
    1. Goodbye
      22s

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