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In PowerPoint for Mac 2011 Essential Training, author David Rivers demonstrates how to create effective slideshows and dynamic presentations using the tools in Microsoft PowerPoint 2011. The course provides in-depth instructions for changing the look of presentations: using built-in and custom themes, formatting text, inserting tables and charts, adding pictures and SmartArt drawings, and adding animation. It also shows how to proof presentations and ready them for viewing, and gives details on the different ways to share presentations. Exercise files are included with the course.
When it's not possible to get your audience all together in one room to share your presentation with them, another option is to save time and money by presenting over the web. It's is called broadcasting a presentation, something you can do in PowerPoint 2011. We're going to look at it right now, using our Sharing presentation. To broadcast over the web, you can go to the Slide Show menu and select a Broadcast Slide show, or click the Slide Show tab on the Ribbon. You'll see Broadcast Show over in the Play Slide Show group.
When you click this button, a little window opens up here with the Broadcast Slide Show options, where you can choose your service. By default, it's going to be the PowerPoint Broadcast Service, unless you sign up for something else; it'll be the only option here. And when you click Connect, it may take a moment, but it's going to connect to the web service. It's also going to take your presentation and convert it into a web presentation and change your view in PowerPoint to the Broadcast view. Then you'll have options for inviting people to your presentation.
Now depending on the number of slides in your presentation, this could take a while to prepare the broadcast. Or if you only have a few slides like we do here in this presentation, it won't take long at all before you're up and running in Broadcast view. So here we go. You can see in the background we are in Broadcast view, and we can't actually edit our presentation while we are in Broadcast mode. Over here, a little window pops up with a broadcast Link. This is the link people can use to join your presentation.
And now you can send them that link in an e-mail by clicking the button - it's a great way to send out invitations to people - or simply copy the link. When you do that, it's copied to your clipboard so you can paste it in a browser, and then you can play the slideshow when you're ready or simply close this up. Let's say we go to Safari in a new window, and we paste that URL up in the address field, and press Return. You'll notice something is happening here. We are in the Microsoft PowerPoint 2010 Broadcast.
We are waiting for the broadcast to begin. So we will switch back over to PowerPoint now. We're ready to play our slide show. We can do that from the current slide, or start at the beginning. When we click From Start, we start the broadcast. Now, we can Command+Tab over to Safari to see what's happening. Here we are; the broadcast has begun. We are watching it in our browser now. And this is the link that we can send to people via e-mail. They will simply click the link when it's time and start watching the presentation.
So slide timings and that kind of thing can be used in your presentation, or you can be moving from one slide to the next using mouse clicks. People are going to sit here watching your presentation as you do that. So let's Command+Tab over to PowerPoint. And we'll just move on to the next slide. And we'll Command+Tab over to Safari, and there we are. We're on the next slide. Let's see if we can pick up that special effect in the transition. So one click and then Command+Tab to move over.
If you're using slide timings, you have to wait for those timings to take effect. You want to get people enough time to read what's on the slide before it moves on to the next slide. Another option for viewers is to view this in fullscreen. If they don't want to see all of their browser options, they can click view in full screen, and it reloads it. There we go. Let's Command+Tab back to PowerPoint. And of course, when you're done, you can always press Escape. It takes you back to your Normal view.
If we Command+Tab over to Safari, you can see it's just showing us the last slide we saw. So you can take a break as the presenter. The last slide that was viewed will stay there until you're ready to resume. When we switch back to PowerPoint and end the broadcast, then it changes for the viewer. You have to confirm you're ready to end the broadcast. Then you'll notice we're no longer in Broadcast view in PowerPoint, and when we Command+Tab back to Safari, the broadcast is over, and we can close up Safari.
So that's all there is to broadcasting your presentation over the web. If you don't need to get everybody in the same location - and that's very cost-effective to show your presentation over the web - why not use the new Broadcast feature here in PowerPoint 2011?
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