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In PowerPoint for Mac 2011 Essential Training, author David Rivers demonstrates how to create effective slideshows and dynamic presentations using the tools in Microsoft PowerPoint 2011. The course provides in-depth instructions for changing the look of presentations: using built-in and custom themes, formatting text, inserting tables and charts, adding pictures and SmartArt drawings, and adding animation. It also shows how to proof presentations and ready them for viewing, and gives details on the different ways to share presentations. Exercise files are included with the course.
One great way to add visual interest to your presentation and add focus to specific content on a slide in your presentation is to use animation effects. That's what we are going to do right now with our Tour presentation, and we are going to do this starting on slide number 2. Now animation effects can be applied to almost anything on a slide. It could be your title, it could be your bulleted list, or it could be an object, like a picture. Let's start with a picture, by clicking it to select it. You'll notice on the Ribbon you have a separate tab dedicated to animation.
We will click there, and now it's just a matter of applying the appropriate animation effect. You see there is a few different groups here: Entrance Effects, so we can have our object appear on the slide using a number of different effects, or maybe leave it there on a slide and just add emphasis to it or have it leave the slide using Exit Effects. So let's go to our Entrance Effects. We will just click the dropdown at the center, so you can see all the different groups: Basic, Subtle, moderate effects and some Exciting ones. Let's go right to the Exciting ones. We will go with Pinwheel.
Give it a click, and you'll see a quick preview of what that looks like, and you can see it's using certain defaults up here. First of all, it will up here on the slide when we click the slide during our slideshow. That's a default. Also, the timing will be set up based on timings you've used in the past. I have two seconds. You might have one second, but this can be adjusted. So just bump it down to 1.7. You might want to bump it up. You can use the arrows or simply type in the value. To test it again, just click the Play button on the far left-hand side of the Ribbon.
You get to see that affect a little quicker that way. That looks good. Notice also that a one appears next to the object, indicating it's the first animation on our slide. There is an order, if you have multiple animations, that needs to be considered. So let's go to our bulleted list now, and I like to click the border of a bulleted list. That way I know I'm getting the entire list, and let's apply some effects here for emphasis. So we don't want them appearing on the slide. They'll be there, but we will emphasize them as we go through them. So click the dropdown for Emphasis Effects, and you can see there's a whole bunch of Basic ones, Subtle, moderate and Exciting ones as well.
Let's go with Teeter. That's kind of neat. Give it a click, and you can see how each one is teetering there, and this again, would be as we click through the different items. You can see On Click, 2, 3, 4 and 5, so this is actually going to happen after our image appears. So if we want to reorder these, we can do that. Let's say we want our image here to appear with the slide. We don't want to have to click. We want it to appear automatically. To make changes to it, if we try to click it and go up your Animation options, we can. Click the little number though, that appears next to it, and now you have access to those animation options.
So instead of On Click, we have With Previous or After. If you choose After Previous, if there's any other animations that come before this, happens automatically after. If you choose With, it happens simultaneously. Now in this case, the only thing before our animation would be the appearance of the slide itself. So let's choose With Previous. Notice now it's a 0, and these get renumbered 1, 2, 3, 4. All right, you want to test it out? Let's click the Slide Show button in the bottom left-hand corner. There it is.
Now you'll notice we have to click the teeter each one of our bulleted items. We will press Escape. So we are back to editing now. If you really want to make some changes, for example, you want these to automatically teeter one after the other. Click back inside, click the border, and now you'll notice when we do that, we can't go up here and start fiddling with how we start these up. We would have to go to each of the numbers and make changes. Or here is another option: go up to the View menu, go down to Custom Animation.
That opens up the Custom Animation section of the toolbox, where you can see each of your items. The first one being a Content placeholder, when we click it for our image. And then you can see the next one represents the entire bulleted lists, so they are all selected. When we select Content Placeholder here, with that little arrow, you can expand or collapse. You can then apply some effects or changes to the entire group or one at a time. So if we go down to the next one here, which is that first bullet, notice only the one is selected.
We can have this appear automatically With Previous, so that means it's automatically going to happen when the slide appears. Now for the next bullet, maybe we want that to happen after the previous animation, so we select After. We'll do that for the other two as well. To really test this out though, we need to click the Slide Show button. Notice the teetering going on, one after the other, and our image comes in automatically as well.
So you can press Escape. When you're done with the toolbox, you can close it up, but there are some other sections down here: The Effect Options, so you then apply options to the effect you chosen. There is also Timings. There is our After Previous, and so on. So you don't have to go to the Ribbon. You can do it all from here. Also, change up the Speeds. Any Delays in between, so you can really get technical with these. Text Animations have their own too, all at once for a bulleted list, or you do it by word even or letter if you wanted to.
You can see we can group text in levels as well, reverse order is an option. Lots of options using the toolbox, so you can experiment with those. We will close it up by clicking the Close button. So there are some animations applied to a bulleted list, applied to an object on your slide, with all of the custom animation options at your finger tips. You can really keep your audience engaged in your presentation and focus on specific content on your slide by using animation.
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