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Adding watermarks and background images

From: Word for Mac 2011 Essential Training

Video: Adding watermarks and background images

Word supports the inclusion of watermarked text or background images in Word documents. This prints text or images in the background of each page of the document. You might want to use this feature to include the word Draft or Confidential or a company logo in the documents you produce. To insert a water mark or text image, begin by choosing insert and then watermark or you can go to the Watermark button on the Layout Ribbon. So here's the Layout Ribbon here's the Watermark button. Just click that.

Adding watermarks and background images

Word supports the inclusion of watermarked text or background images in Word documents. This prints text or images in the background of each page of the document. You might want to use this feature to include the word Draft or Confidential or a company logo in the documents you produce. To insert a water mark or text image, begin by choosing insert and then watermark or you can go to the Watermark button on the Layout Ribbon. So here's the Layout Ribbon here's the Watermark button. Just click that.

Either way the Insert Watermark dialog appears. Now you've got three options. No watermark is no watermark, there's none at all on the page, and that's the default setting. Picture lets you insert a picture and Text lets you insert text. We'll try Text first. Maybe this document is a draft and we want to make sure that anyone reading it knows it is. So what I'll do us I'll select the Text option and then what I can do here is I can either use this menu or I can type it what I want to say. I want to say Draft, which is right here, but I could type that in just as easily.

So I want in upper, lowercase, whatever. I actually like it in all uppercase. You can use the Font menu choose a font that you like. So you can stick with the one that's default or you can choose a different one. Maybe I'll choose a different one for this. If you want a specific size you can enter it, but I recommend that you leave it set to Auto if you want the watermark to be as big as possible. You can click the Bold and Italic buttons if you want change the formatting. The Transparency slider lets you adjust the transparency of the watermark.

Now the value you enter in here will depend on the color you choose from the menu below it. So first you want to choose a color. So maybe I want to be that dark green and that's pretty dark, so you probably going to have trouble reading the text through there. So what I want do is increase the transparency. So I can either enter a value in this box to just slide the slider. So maybe that looks pretty good around there. You can also use the Orientation buttons to display the text either horizontally as it is now or an angle like that.

When you click OK the watermark appears in the document,. You can see it right there. Now if you decide that that's not dark enough, you want to be darker, you can go back in and change the settings. I do want to point out that if you look at this document in Draft view, you're not going to see the watermark. You have to be in Print Layout view to see it. If your document has multiple pages, the watermark will appear in every single page. Now supposed this documents been finalized and we want to replace the word Draft with an image. So I am going to back into that Insert Watermark dialog.

I am going to click Picture here instead, and what I want to do is I want to insert a picture. So I'll click the Select Picture button and then I am going go into desktop, my exercise files folder, and I'll go down to images, and the one I want to insert is the Two Trees JPG file. So I am going to find that file here, there it is right there, just a picture of Two Trees. Click insert. Now if you looks at first like nothing was inserted that might be because the Washout option is turned on. What that does is it lightens up the image, so that it doesn't interfere with the text. You can turn that checkbox off, and then see the Two Trees.

You can also use the Scale option here to scale it up or down, so you can make it larger or smaller but again if you want to use the maximum size to fill up the screen, just leave it set to Auto. So I've turned off the Washout so we can really see it. Let's click OK and see what looks like in the document, and sure enough there it is. Now if you think this interferes with the document, let's go back into that dialog and we'll turn the Washout back on, click OK, and you can barely see it in here.

Now this is a problem, at least I think so. The problem is it's either too dark or too light, and unlike the text area there is no transparency option here. It's either Washout or not Washout. The way you can get around this is you can take the image you want to use and you can bring it into an image editing software program like maybe Photoshop or preview and you can change it so that it's lighter. Then I have actually another version that we can try, and it's called Two Trees Light, so I am going to open that up and can see it's lighter.

I'll click Insert, I am going to turn out the Washout, you can see the image here, but it's not as dark as it was. When I click OK, you'll see the image in the background. It's now dark enough to see, but not too dark to read the text. Watermarks can be useful tools for communication or to add elegance or branding to documents. The key is to make sure that the texture image is not too dark to read the document's text through. Experiment with your images and colors to get the results you want.

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This video is part of

Image for Word for Mac 2011 Essential Training
Word for Mac 2011 Essential Training

95 video lessons · 20575 viewers

Maria Langer
Author

 
Expand all | Collapse all
  1. 5m 6s
    1. Welcome
      1m 8s
    2. Word processing basics
      3m 9s
    3. Using the exercise files
      49s
  2. 21m 53s
    1. Menus, shortcut keys, and toolbars
      3m 43s
    2. The Ribbon
      2m 32s
    3. The Toolbox and the Media Browser
      2m 27s
    4. The Sidebar
      1m 42s
    5. Document views
      5m 24s
    6. Navigating windows and documents
      6m 5s
  3. 13m 40s
    1. Using the Document Gallery
      4m 51s
    2. Creating documents
      1m 51s
    3. Opening, saving, and closing documents
      6m 58s
  4. 14m 20s
    1. Entering text
      5m 33s
    2. Inserting and deleting text
      2m 34s
    3. Using Click and Type to enter text
      3m 26s
    4. Inserting symbols and special characters
      2m 47s
  5. 27m 28s
    1. Selecting and editing text
      6m 34s
    2. Copying and moving text
      7m 1s
    3. Using the Scrapbook
      4m 38s
    4. Undoing, redoing, and repeating actions
      4m 36s
    5. Finding and replacing text
      4m 39s
  6. 24m 50s
    1. Font formatting basics
      9m 0s
    2. Applying font formatting
      7m 12s
    3. Using the Font dialog
      4m 35s
    4. Formatting with the Find and Replace dialog
      4m 3s
  7. 27m 18s
    1. Paragraph formatting basics
      9m 39s
    2. Setting justification and line spacing
      2m 17s
    3. Indenting paragraphs
      4m 37s
    4. Using list formats
      5m 41s
    5. Setting paragraph formatting options
      5m 4s
  8. 14m 33s
    1. Understanding tab tables
      4m 15s
    2. Creating a tab table with the Ruler
      5m 20s
    3. Creating a tab table with the Tabs dialog
      4m 58s
  9. 20m 31s
    1. Understanding styles and themes
      2m 36s
    2. Applying styles
      6m 32s
    3. Reformatting with Quick Style sets and themes
      2m 37s
    4. Modifying styles
      4m 28s
    5. Creating and deleting styles
      4m 18s
  10. 13m 22s
    1. Revealing formatting
      4m 24s
    2. Using the Format Painter
      1m 38s
    3. Creating drop caps
      3m 34s
    4. Using AutoFormat on text
      3m 46s
  11. 27m 29s
    1. Setting margins
      4m 3s
    2. Adding page and section breaks
      4m 54s
    3. Setting multiple columns
      8m 11s
    4. Varying page orientation within a document
      2m 43s
    5. Inserting page numbers
      2m 47s
    6. Adding watermarks and background images
      4m 51s
  12. 13m 39s
    1. Using built-in headers and footers
      5m 34s
    2. Manually creating headers and footers
      4m 0s
    3. Setting multiple headers and footers in a document
      4m 5s
  13. 18m 54s
    1. Creating a cell table
      3m 42s
    2. Entering and formatting table text
      4m 16s
    3. Modifying table structure
      5m 34s
    4. Using table styles
      2m 49s
    5. Converting between tab and cell tables
      2m 33s
  14. 18m 12s
    1. Adding borders to text and paragraphs
      5m 38s
    2. Adding borders to table cells
      3m 47s
    3. Setting page borders
      4m 13s
    4. Applying shading
      4m 34s
  15. 16m 56s
    1. Using the Media Browser to insert media
      3m 24s
    2. Inserting media from a file
      2m 36s
    3. Formatting images
      4m 30s
    4. Wrapping text around an image
      2m 27s
    5. Inserting and formatting a text box
      3m 59s
  16. 13m 17s
    1. Using AutoCorrect and AutoFormat As You Type
      9m 26s
    2. Using AutoText and AutoComplete
      3m 51s
  17. 17m 28s
    1. Building an outline
      4m 26s
    2. Rearranging outline components
      3m 39s
    3. Viewing outlines
      4m 9s
    4. Numbering outline headings
      5m 14s
  18. 26m 49s
    1. Checking spelling and grammar
      8m 19s
    2. Using reference tools
      4m 30s
    3. Inserting footnotes and endnotes
      6m 27s
    4. Using the Word Count feature
      2m 49s
    5. Compiling a table of contents
      4m 44s
  19. 17m 44s
    1. Adding comments
      2m 46s
    2. Tracking changes
      7m 45s
    3. Merging and comparing documents
      4m 28s
    4. Sharing documents with others
      2m 45s
  20. 18m 54s
    1. Using letter templates
      8m 5s
    2. Creating envelopes
      6m 23s
    3. Creating labels
      4m 26s
  21. 12m 36s
    1. Setting Document Security options
      9m 0s
    2. Using Privacy options
      3m 36s
  22. 14m 31s
    1. Setting Page Setup Options
      4m 12s
    2. Previewing a document
      2m 13s
    3. Printing to a printer
      4m 11s
    4. Printing to PDF
      3m 55s
  23. 11m 9s
    1. Using Word's Macro Recorder
      9m 18s
    2. Understanding macro security
      1m 51s
  24. 12m 28s
    1. Customizing toolbars and menus
      6m 0s
    2. Customizing Word's shortcut keys
      3m 38s
    3. Customizing the Ribbon
      2m 50s
  25. 42s
    1. Goodbye
      42s

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