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In Word for Mac 2011 Essential Training, author Maria Langer shows how to create, format, and print a wide variety of documents in Microsoft Word 2011. The course covers building outlines, formatting text and pages, working with headers and footers, using themes and styles, adding multimedia, and more. It also shows how to customize and automate Word 2011, including how to record macros. Exercise files accompany the course.
Word supports the inclusion of watermarked text or background images in Word documents. This prints text or images in the background of each page of the document. You might want to use this feature to include the word Draft or Confidential or a company logo in the documents you produce. To insert a water mark or text image, begin by choosing insert and then watermark or you can go to the Watermark button on the Layout Ribbon. So here's the Layout Ribbon here's the Watermark button. Just click that.
Either way the Insert Watermark dialog appears. Now you've got three options. No watermark is no watermark, there's none at all on the page, and that's the default setting. Picture lets you insert a picture and Text lets you insert text. We'll try Text first. Maybe this document is a draft and we want to make sure that anyone reading it knows it is. So what I'll do us I'll select the Text option and then what I can do here is I can either use this menu or I can type it what I want to say. I want to say Draft, which is right here, but I could type that in just as easily.
So I want in upper, lowercase, whatever. I actually like it in all uppercase. You can use the Font menu choose a font that you like. So you can stick with the one that's default or you can choose a different one. Maybe I'll choose a different one for this. If you want a specific size you can enter it, but I recommend that you leave it set to Auto if you want the watermark to be as big as possible. You can click the Bold and Italic buttons if you want change the formatting. The Transparency slider lets you adjust the transparency of the watermark.
Now the value you enter in here will depend on the color you choose from the menu below it. So first you want to choose a color. So maybe I want to be that dark green and that's pretty dark, so you probably going to have trouble reading the text through there. So what I want do is increase the transparency. So I can either enter a value in this box to just slide the slider. So maybe that looks pretty good around there. You can also use the Orientation buttons to display the text either horizontally as it is now or an angle like that.
When you click OK the watermark appears in the document,. You can see it right there. Now if you decide that that's not dark enough, you want to be darker, you can go back in and change the settings. I do want to point out that if you look at this document in Draft view, you're not going to see the watermark. You have to be in Print Layout view to see it. If your document has multiple pages, the watermark will appear in every single page. Now supposed this documents been finalized and we want to replace the word Draft with an image. So I am going to back into that Insert Watermark dialog.
I am going to click Picture here instead, and what I want to do is I want to insert a picture. So I'll click the Select Picture button and then I am going go into desktop, my exercise files folder, and I'll go down to images, and the one I want to insert is the Two Trees JPG file. So I am going to find that file here, there it is right there, just a picture of Two Trees. Click insert. Now if you looks at first like nothing was inserted that might be because the Washout option is turned on. What that does is it lightens up the image, so that it doesn't interfere with the text. You can turn that checkbox off, and then see the Two Trees.
You can also use the Scale option here to scale it up or down, so you can make it larger or smaller but again if you want to use the maximum size to fill up the screen, just leave it set to Auto. So I've turned off the Washout so we can really see it. Let's click OK and see what looks like in the document, and sure enough there it is. Now if you think this interferes with the document, let's go back into that dialog and we'll turn the Washout back on, click OK, and you can barely see it in here.
Now this is a problem, at least I think so. The problem is it's either too dark or too light, and unlike the text area there is no transparency option here. It's either Washout or not Washout. The way you can get around this is you can take the image you want to use and you can bring it into an image editing software program like maybe Photoshop or preview and you can change it so that it's lighter. Then I have actually another version that we can try, and it's called Two Trees Light, so I am going to open that up and can see it's lighter.
I'll click Insert, I am going to turn out the Washout, you can see the image here, but it's not as dark as it was. When I click OK, you'll see the image in the background. It's now dark enough to see, but not too dark to read the text. Watermarks can be useful tools for communication or to add elegance or branding to documents. The key is to make sure that the texture image is not too dark to read the document's text through. Experiment with your images and colors to get the results you want.
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