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In PowerPoint for Mac 2011 Essential Training, author David Rivers demonstrates how to create effective slideshows and dynamic presentations using the tools in Microsoft PowerPoint 2011. The course provides in-depth instructions for changing the look of presentations: using built-in and custom themes, formatting text, inserting tables and charts, adding pictures and SmartArt drawings, and adding animation. It also shows how to proof presentations and ready them for viewing, and gives details on the different ways to share presentations. Exercise files are included with the course.
If you have video footage you'd like to include in a presentation, PowerPoint allows you to insert movies or video clips. That's what we were going to do right now, using our Album4.ppx presentation. We are on slide number six. It's titled The Process. And if we have video footage showing how we can take the olive all way to the olive oil, we can include that on the slide by simply inserting it like we would any other object. There's a few different ways we can do this. One option is to go to the toolbar. You'll notice a button that accesses your Media Browser. Click this.
You will see the Media Browser open up with Movies selected, and now you can go to your iMovie movies, your Movies folders, and find the file that you're looking for. Another option is to access it from the Media button in the Insert group, here on the Home Tab of the Ribbon. Now in this case, you can access the Movie Browser the same, or if you to prefer go browsing through folders, you can select the Movie from File option. This is also available by going to the Insert menu, moving down to Movie, and you'll see those two options: the Movie Browser as well as Movie from File.
Now since we've got the file in our exercise files, we will select Movie from File, navigate to the Video Tour. Notice that the format is .mov file, but you can insert other formats like AVI and MPEGs. If you have plug-ins, you can also insert Windows Media Video, WMV files. So we are going to use this MOV file called Video Tour, we'll click Insert, and just like any other object, it appears on our slide. And of course, there are things we can do with this now.
First of all, notice the Format Movie tab has appeared. So we can apply formatting options. The first thing we might want to do though, is to resize this. So let's go down to the bottom-right corner. I will just click and drag inwards to resize this, so it's not overlapping our text down below. You'll also notice that we have controls here, to play and pause, or to rewind and fast-forward. You'll also see a time count here. We can adjust the volume; let's bring this down. And this is not something that's to going to appear while we play the slideshow; we have other options for when we play the slideshow, but it does give us handy tools here for playing the movie as we work on it.
So we can check it out by clicking the Play button. Let's do that. (Male Speaker: You can see that it's got quite a few olives. Most of the olives are still a light green.) We'll click Pause there, and you can see it looks pretty good. Now it does start out as a black screen, at the very beginning, but we can change that too. With it selected, and the Format Movie tab selected on the Ribbon, let's go down to some of the Movie Options, starting with how this movie is going to play. Notice the default is On Click, so as we were playing our slideshow, we actually have to click this image, and it would start playing our movie for us.
Well, how's it going to play? There are playback options. Let's click the dropdown. We can have it play fullscreen, so it overtakes our slide and just focus on the video. Or, we can hide it while it's not playing, so it looks like the blank slide. We can also have it loop until it stops, so it keeps starting over, or would you rather just rewind back to the beginning after it's done playing, and then you'd have to click it again to get it going? Let's go with a fullscreen option, and the other start option, besides On Click, is to have a go automatically.
So if you want it just to jump into the movie, you can have it automatically play when we arrive at this slide. I think we will leave it On Click, so we can control that. Now the other neat thing is called the poster frame. As I mentioned, when we see this object, it's a black rectangle, but we can move across our time counter, until we arrive at a frame that looks like it might be suitable. So instead of looking at, for example, a black screen, we might want to see an image of our olives in the process. So we can just drag across until we see an image we like.
You can go backwards by clicking and dragging, and that might be a good image right there. So that's what we see on our slide until we play the movie. Of course, the movie will play from the beginning, not from this point, but this is the image, we'll see. So let's make that our poster frame. We use current frame. Now you could use a separate picture altogether that's not even in the movie if you wanted to, or reset it back to the beginning. There we go. And of course, we have all the other options for adjusting. If you want to make this a little bit brighter, for example, you can click the Corrections button here, and go for something with a little more contrast.
We can adjust the color, cropping, and movie styles as well. Let's click the dropdown here to look at some of the different movie styles. If you want a frame around it, you could even tilt it. I can't like the tilt here with the shadowing behind. That looks pretty good. Let's test it out. Now of course, we can play the movie any time by clicking the Play button or previewing the movie itself, clicking the Play button up here on the Ribbon. But if you really want to see how it's going to appear during your presentation, move down to the very bottom and click the Slideshow button.
So our slideshow is up. We see the picture frame or poster frame, we chose, and as you move your mouse over the image, notice the Play button appears, but you also have the pointing finger, as you move over the image. So you can click to play at anytime. (Male Speaker: You can see that it's got quite a few olives. Most of the olives are still a light green. But -) When we click Pause, we pause that spot in the movie itself. Press Escape on your keyboard to exit the movie. We are still in the slideshow.
Press Escape again, and you will come right back to working on your slide presentation. So with PowerPoint 2011, you can add movies in various formats, and you can really spice them up, so they stand out on your slides.
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