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In PowerPoint for Mac 2011 Essential Training, author David Rivers demonstrates how to create effective slideshows and dynamic presentations using the tools in Microsoft PowerPoint 2011. The course provides in-depth instructions for changing the look of presentations: using built-in and custom themes, formatting text, inserting tables and charts, adding pictures and SmartArt drawings, and adding animation. It also shows how to proof presentations and ready them for viewing, and gives details on the different ways to share presentations. Exercise files are included with the course.
Probably the most popular content you'll ever find on any given slide in a presentation is text, so we're going to talk about working with text boxes. Some text boxes appear automatically on various slide layouts. If you're following along with me, you might just want to go up to the File menu and start a New Presentation, which gives you this blank presentation. You can see one thumbnail over here in the left, and a title slide. In the title slide master, you can see it has in the background, a couple of placeholders: one for a title, and one for a subtitle.
In this case, because they are placeholders are on the master, you simply click inside to add your text. So let's do that. We'll click inside the title slide, and we'll just type in a title: "A Tale of Two Trees." Now we'll do the same for the subtitle, which is formatted a little bit differently. Again, we click inside the placeholder, and we'll just type in 'Orientation 2010.' So that's all there is to a text box is getting the text in there.
We'll click off the slide to deselect that text box, to see the end result. Now it really doesn't matter how we change the slide, as far as formatting goes. For example, if we go to the Themes tab, and we select one of the themes we created in the previous chapter, you can see the text boxes are still there; they're just formatted differently. You can see the fonts, the colors, et cetera. All of that stuff has changed as well, but our text remains. Now when need to go to add a new slide - we can do that by going to the Home tab on the Ribbon, click the New Slide dropdown - you'll see many of these slides contain text boxes. Title and Content, so there will be a title again, another text box placeholder, and the content itself could also be text, such as a bulleted list.
Same thing goes for Section Headers. Two Content, again, the content could be text in either of these two placeholders. Same thing goes for Comparison, Title Only. Blank doesn't have any placeholder, so you'd have to add your own. So let's click Blank. We have a new blank slide here. There are no placeholders for adding our own text. If you want to do that, you simply add your own text box. You can do that, again, from the Home tab on the Ribbon. You'll see over in the Insert group, there is a Text Box button.
When you click this, there are many options to choose from. We can insert WordArt, so it's hooked into Microsoft Word where you can create this graphical text. There are headers and footers, dates and times, slide numbers. All those things that we see on the slide master, we can turn them on directly from here. But right at the top is Text Box. So when we click this, we're now ready to either click and start typing or click and drag to create our text box. So let's say we just wanted it over here in the center at the top.
Click and drag over to the right. Create the size you want. When you release, you'll see it's resized for you automatically to match the font that is selected here, in this case, Rockwell, with this particular theme. You can see the size here as well. Of course, all of these features can be changed. But let's just type in a little bit of text. We'll type in 'Ice-Breaker.' Again, we'll click off the slide to see the end result. So, many of the slide layouts themselves have placeholders for adding text and text boxes.
But in those cases where you need to add additional text, or you choose a slide that has no placeholder, you can always insert your own text boxes to add your own text.
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