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In PowerPoint for Mac 2011 Essential Training, author David Rivers demonstrates how to create effective slideshows and dynamic presentations using the tools in Microsoft PowerPoint 2011. The course provides in-depth instructions for changing the look of presentations: using built-in and custom themes, formatting text, inserting tables and charts, adding pictures and SmartArt drawings, and adding animation. It also shows how to proof presentations and ready them for viewing, and gives details on the different ways to share presentations. Exercise files are included with the course.
When you insert a text box, automatically you have a rectangle that allows you to type the text inside. The rectangle itself really doesn't have any properties: There is no border visible. There is no fill. It's just a standard text box. But you can actually add text to any shape that you insert into a slide, and that's we're going to do now. We're still working with our Orientation presentation that we started in the previous lesson. Here on this blank slide, we typed in some text, but it might look better if it were inside something a little more interesting, such as a shape.
With the Home tab selected on the Ribbon, you'll notice, in the Insert group, you do have a Shape button. When you click this, you're going to see a list of groups. As you move down through those groups, such as rectangles, you'll see different types of rectangles to choose from, basic shapes as well. Then we get down to block arrows, equations, and so on. Let's go all the way down to Stars and Banners. We'll choose one of the banners here. For example, this third one in the second last row: it's Curved Up Ribbon; that's the name. When we click it, we now go to the slide and click and drag to draw it.
So we'll start over here in the left corner. We'll click and drag across and down, until we get the desired shape and size. When you release, you've actually inserted the shape. Now to add the text, you just double-click inside the shape itself. So we'll just double-click. It's very hard to see where the cursor is because of the particular formatting with this shape, but all you have to do is start typing now. Let's type in 'Ice-Breaker.' You can see it's the same font, the same size as the text we typed earlier in a plain old text box, but now it's inside the shape.
Of course, we can format that, which we will do in the next movie. Just before we do that, we might as well remove the text box we added in the previous movie, since we now have it inside a shape. So we'll just click anywhere in that text box. You'll notice there is the border we were talking about, the shape and size of our text box. Just click the border, so it's selected, and not the actual text inside. Press your Delete key on the keyboard, and it's gone. Now you're left with the shape with our text inside, which definitely needs some formatting. That's what we're going to talk about next.
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