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Adding a table to a slide

From: PowerPoint for Mac 2011 Essential Training

Video: Adding a table to a slide

When you need to organize content into columns and rows, PowerPoint allows you to insert tables to do so, and there is a couple of different ways to do it. We are going to take a look now using our TwoTreesTale presentation. And we are going to start by moving down the Navigation pane, dragging our scrollbar to slide number 12. You'll notice there are two slides, 11 and 12, talking about our products. When we click 12, we can see it's a continued slide, listing the last three products. Next, we want to add a slide, let's say, that's going to show our product pricing. In that case, we want our products to line up with the prices. It could be a contact list, could be a matrix, could be a number of different scenarios where you want to line things up and a table is perfect for that.

Adding a table to a slide

When you need to organize content into columns and rows, PowerPoint allows you to insert tables to do so, and there is a couple of different ways to do it. We are going to take a look now using our TwoTreesTale presentation. And we are going to start by moving down the Navigation pane, dragging our scrollbar to slide number 12. You'll notice there are two slides, 11 and 12, talking about our products. When we click 12, we can see it's a continued slide, listing the last three products. Next, we want to add a slide, let's say, that's going to show our product pricing. In that case, we want our products to line up with the prices. It could be a contact list, could be a matrix, could be a number of different scenarios where you want to line things up and a table is perfect for that.

So the first thing is to insert the new slide. We'll do that by clicking the New Slide button, which will insert the default, exactly what we need: a title and content. We'll click to add title, and we'll just type in Product Pricing. We'll click off the slide now, and just scroll up, so you can see our Product Pricing slide now appears after our product list. So in the content area you'll notice Click to add text. That will allow us to add our own text, but to get it to line up, we really need a table.

Well, there are some icons that appear in the middle of the slide, different types of content, and the first icon is the table icon. Click this, and you get to choose the number of columns and rows. So if you click it, you can see the default is set to 2 and 2. Let's just click Cancel, because there is another option. You can also go to the Tables tab, where you have access to all of your table commands in one place on this Ribbon. The very first button is the New button. So this is another option for inserting a new table. Just give it a click, and then you get to move across and down to the desired number of columns and rows, and say, we want 4 x 6.

We have got six products and we want four columns. So we give it a click, and there is our Product Pricing table. Notice it appears automatically in the content area. This is the equivalent of us using the table icon and choosing four columns and six rows. Now by default, you are going to see some formatting. For example, the table goes from the far left to the far right, and we've got four equal columns. You'll also see some shading on the inside, but we can change all of that. We will talk a bit about that a little bit later. Right now, let's just get the content in.

The very first row is what we call a header row, and here is where we put in titles; for example, in our Product Pricing table we might want to put in the various flavors and sizes here. So we are going to type in headings for Flavor. Hit your Tab key on the keyboard to move to the next cell, and now we'll do our different sizes. So let's say we've got a 10- ounce bottle, and then we'll hit Tab. We have also got a 16-ounce bottle and a 20-ounce bottle.

So here is where we list our flavors, and here is where we list the prices for the different sizes. So we'll start entering some of this content now. When you press Return, you can see it actually gives you extra space. It doesn't take you down to the next cell, if that's what you're thinking. So hit your Delete key or Backspace key, and just click down below to move into that cell. You can also use your arrow keys to move up, down, left, and right. Under Mandarin, we'll continue adding our flavors. When we get to Jalapeno, we realize we are short a row here, and now we need an extra row for our last flavor, which is garlic.

There is some different options for that as well. One, you can hit your Tab key. You know that takes you to the next cell. And when you reach the last cell, pressing Tab again will add a new row. You could also right-click anywhere in your table, and you can see you have an Insert option here from the menu to Insert Columns and Rows. And you can choose where it's going to go, Above or Below your flashing cursor. But we've already inserted, so all we need to do now is click in the cell under Jalapeno and type in 'Garlic,' and that will just fill in the various prices for the different sized bottles.

And once we get to the end, we filled in our table and notice how everything is perfectly lined up. We've got our columns; we've without our rows and everything is easy to read, thanks to the formatting we also see in the background, but because everything is lined up using the table, we are well organized. So whenever you need to create that organization of content, think about contact lists and matrices and so on, where you want to make it easy for the viewer to understand what they're seeing. A table is an excellent option.

There is a couple of different ways to insert those tables, as you have learned, and there are many ways to format the table. That's coming up next.

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This video is part of

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PowerPoint for Mac 2011 Essential Training

63 video lessons · 22803 viewers

David Rivers
Author

 
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  1. 4m 11s
    1. Welcome
      1m 20s
    2. Understanding PowerPoint
      2m 4s
    3. Using the exercise files
      47s
  2. 15m 58s
    1. Exploring the Presentation gallery
      4m 17s
    2. Understanding the Ribbon interface
      6m 7s
    3. Navigating presentations
      2m 56s
    4. Customizing the UI layout
      2m 38s
  3. 32m 42s
    1. Creating new presentations
      2m 56s
    2. Adding, removing, and arranging slides
      7m 5s
    3. Saving time with Outline mode
      5m 15s
    4. Separating slides into sections
      8m 37s
    5. Checking compatibility
      3m 15s
    6. Saving your presentations
      5m 34s
  4. 35m 23s
    1. Using themes
      4m 58s
    2. Creating your own themes
      2m 42s
    3. Changing the background
      5m 33s
    4. Designing slides
      3m 12s
    5. Working with slide layouts
      3m 58s
    6. Working with slide masters
      5m 51s
    7. Using headers and footers
      4m 25s
    8. Using and creating templates
      4m 44s
  5. 30m 14s
    1. Adding text with text slides and boxes
      3m 37s
    2. Adding text to a shape
      2m 16s
    3. Formatting text on a slide
      5m 42s
    4. Changing character direction
      4m 11s
    5. Creating lists using bullets and numbering
      5m 25s
    6. Changing spacing and indents
      4m 17s
    7. Finding and replacing content
      4m 46s
  6. 25m 28s
    1. Adding a table to a slide
      4m 47s
    2. Editing and formatting tables
      4m 25s
    3. Pasting a table from Excel
      5m 11s
    4. Inserting a chart
      5m 42s
    5. Pasting a chart from Excel
      5m 23s
  7. 26m 40s
    1. Inserting pictures and clip art
      2m 18s
    2. Replacing and adjusting pictures
      6m 40s
    3. Drawings and SmartArt
      6m 29s
    4. Adding video to a slide
      5m 53s
    5. Adding sound to a presentation
      5m 20s
  8. 18m 7s
    1. Using a template with animation
      5m 35s
    2. Animating objects on a slide
      6m 1s
    3. Using slide transition effects
      6m 31s
  9. 15m 7s
    1. Checking spelling
      5m 25s
    2. Finding synonyms, definitions, and translations
      4m 23s
    3. Setting AutoCorrect options
      5m 19s
  10. 40m 53s
    1. Using speaker notes
      3m 50s
    2. Showing and navigating a presentation
      4m 56s
    3. Using pointer options
      3m 59s
    4. Using presenter tools with two screens
      3m 44s
    5. Creating a self-running slideshow
      6m 40s
    6. Playing a self-running slideshow
      3m 44s
    7. Adding hyperlinks to a presentation
      5m 7s
    8. Using action buttons
      8m 53s
  11. 28m 5s
    1. Using comments
      3m 58s
    2. Printing notes, handouts, and slides
      4m 17s
    3. Sending a slideshow to iPhoto
      2m 57s
    4. Creating PowerPoint pictures
      2m 43s
    5. Creating a PowerPoint movie
      3m 56s
    6. Creating a PDF presentation
      1m 49s
    7. Creating custom slideshows
      3m 57s
    8. Broadcasting a presentation over the web
      4m 28s
  12. 8m 52s
    1. Changing PowerPoint preferences
      3m 29s
    2. Customizing the Ribbon and toolbars
      5m 23s
  13. 22s
    1. Goodbye
      22s

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