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PowerPoint for Mac 2011 Essential Training
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Adding, removing, and arranging slides


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PowerPoint for Mac 2011 Essential Training

with David Rivers

Video: Adding, removing, and arranging slides

Whether you create a new blank presentation or use one of the templates to create a presentation in PowerPoint 2011, the need will arise to add new slides to your presentation, perhaps remove existing slides, and change the order of the slides. And those are the things we are going to do right now. In a previous lesson, we started up new blank presentation, which gave us a single blank slide, which is a title slide. We have an area for a title and a subtitle. If you want to follow along, and you don't have this, just go up to your File menu and choose New Presentation.
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  1. 4m 11s
    1. Welcome
      1m 20s
    2. Understanding PowerPoint
      2m 4s
    3. Using the exercise files
      47s
  2. 15m 58s
    1. Exploring the Presentation gallery
      4m 17s
    2. Understanding the Ribbon interface
      6m 7s
    3. Navigating presentations
      2m 56s
    4. Customizing the UI layout
      2m 38s
  3. 32m 42s
    1. Creating new presentations
      2m 56s
    2. Adding, removing, and arranging slides
      7m 5s
    3. Saving time with Outline mode
      5m 15s
    4. Separating slides into sections
      8m 37s
    5. Checking compatibility
      3m 15s
    6. Saving your presentations
      5m 34s
  4. 35m 23s
    1. Using themes
      4m 58s
    2. Creating your own themes
      2m 42s
    3. Changing the background
      5m 33s
    4. Designing slides
      3m 12s
    5. Working with slide layouts
      3m 58s
    6. Working with slide masters
      5m 51s
    7. Using headers and footers
      4m 25s
    8. Using and creating templates
      4m 44s
  5. 30m 14s
    1. Adding text with text slides and boxes
      3m 37s
    2. Adding text to a shape
      2m 16s
    3. Formatting text on a slide
      5m 42s
    4. Changing character direction
      4m 11s
    5. Creating lists using bullets and numbering
      5m 25s
    6. Changing spacing and indents
      4m 17s
    7. Finding and replacing content
      4m 46s
  6. 25m 28s
    1. Adding a table to a slide
      4m 47s
    2. Editing and formatting tables
      4m 25s
    3. Pasting a table from Excel
      5m 11s
    4. Inserting a chart
      5m 42s
    5. Pasting a chart from Excel
      5m 23s
  7. 26m 40s
    1. Inserting pictures and clip art
      2m 18s
    2. Replacing and adjusting pictures
      6m 40s
    3. Drawings and SmartArt
      6m 29s
    4. Adding video to a slide
      5m 53s
    5. Adding sound to a presentation
      5m 20s
  8. 18m 7s
    1. Using a template with animation
      5m 35s
    2. Animating objects on a slide
      6m 1s
    3. Using slide transition effects
      6m 31s
  9. 15m 7s
    1. Checking spelling
      5m 25s
    2. Finding synonyms, definitions, and translations
      4m 23s
    3. Setting AutoCorrect options
      5m 19s
  10. 40m 53s
    1. Using speaker notes
      3m 50s
    2. Showing and navigating a presentation
      4m 56s
    3. Using pointer options
      3m 59s
    4. Using presenter tools with two screens
      3m 44s
    5. Creating a self-running slideshow
      6m 40s
    6. Playing a self-running slideshow
      3m 44s
    7. Adding hyperlinks to a presentation
      5m 7s
    8. Using action buttons
      8m 53s
  11. 28m 5s
    1. Using comments
      3m 58s
    2. Printing notes, handouts, and slides
      4m 17s
    3. Sending a slideshow to iPhoto
      2m 57s
    4. Creating PowerPoint pictures
      2m 43s
    5. Creating a PowerPoint movie
      3m 56s
    6. Creating a PDF presentation
      1m 49s
    7. Creating custom slideshows
      3m 57s
    8. Broadcasting a presentation over the web
      4m 28s
  12. 8m 52s
    1. Changing PowerPoint preferences
      3m 29s
    2. Customizing the Ribbon and toolbars
      5m 23s
  13. 22s
    1. Goodbye
      22s

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PowerPoint for Mac 2011 Essential Training
4h 42m Beginner Oct 27, 2010

Viewers: in countries Watching now:

In PowerPoint for Mac 2011 Essential Training, author David Rivers demonstrates how to create effective slideshows and dynamic presentations using the tools in Microsoft PowerPoint 2011. The course provides in-depth instructions for changing the look of presentations: using built-in and custom themes, formatting text, inserting tables and charts, adding pictures and SmartArt drawings, and adding animation. It also shows how to proof presentations and ready them for viewing, and gives details on the different ways to share presentations. Exercise files are included with the course.

Topics include:
  • Exploring the Presentation Gallery
  • Adding, removing, and arranging slides
  • Working with slide layouts and slide masters
  • Using and creating templates
  • Adding and formatting text
  • Working with tables and charts
  • Inserting images
  • Adding video and sound to a presentation
  • Animating slide transitions and slide objects
  • Showing and sharing presentations
Subjects:
Business Presentations
Software:
Office PowerPoint PowerPoint for Mac Office for Mac
Author:
David Rivers

Adding, removing, and arranging slides

Whether you create a new blank presentation or use one of the templates to create a presentation in PowerPoint 2011, the need will arise to add new slides to your presentation, perhaps remove existing slides, and change the order of the slides. And those are the things we are going to do right now. In a previous lesson, we started up new blank presentation, which gave us a single blank slide, which is a title slide. We have an area for a title and a subtitle. If you want to follow along, and you don't have this, just go up to your File menu and choose New Presentation.

You will have exactly what we have here. Now at this point, we could type in a title. Let's type in "A Tale of Two Trees." That's the name of our company, Two Trees Olive Oil Company, and if you wanted to, you could click to add a subtitle or just click off to the edge to deselect that text box, and leave it as is. Now when you are ready for a new slide there are number of different ways to add a new slide. You will notice on the Ribbon, with the Home tab selected, right in the left-hand corner, there is a New Slide button.

Clicking the New Slide button will add a new slide, and it will automatically add default layout, which is title and content. You will have an area for your title and an area down below for different types of content. If you want to be able to choose a layout, just click the dropdown arrow that's off to the right of that button, and you'll see the different layouts, including another title slide. There is Title and Content, the default. We have also got one called Section Header. If you want contents side by side, you can choose Two Content. That is Blank.

It won't even have placeholders for a title and subtitle. So lots of different options, depending on your needs. Let's go to Title and Content, and when you select that, it's added. Now you can add a title to this slide, and down below, the content could be a bulleted list, Click to add text, or you go to the icons to add different types of content, like tables, charts. It could be a graph or like an org chart, for example, using a SmartArt graphic. You could add different types of media, including movies. And if you wanted to, you could choose ClipArt, or if you wanted to insert a picture from an existing file, you could do that too. Lots of different content that can be added.

Now let's move to an existing presentation where we have more slides to work with. So we will close up our new presentation. No need to save it; just click Don't Save. If you've got the exercise files, you can open up this one called Orientation2, and you can see we have a number of slides in our Navigation pane, as we drag the slider down. There are quite a few slides. And if we look at the status bar at the very bottom, we're at slide 1 of a total of 14. The first one here is a testimonial. And it looks like we need a title slide, so we are going to insert a new slide a different way this time.

Let's use the Insert menu. Click Insert, and you will see New Slide right at the top, and there is the keyboard shortcut: Command+Shift+N as in New. You could insert a duplicate slide, so you end up with two slides the same and then just change the content. Or if you want to insert a new slide from another presentation, an existing presentation, you could use this option that allows you to select the presentation, select the slide, and it will be inserted. The question is, 'Where will it be inserted?' Let's choose New Slide right at the top. Well, by default it's going to go after the selected slide in our Navigation pane.

So it becomes the new slide number two, and you will notice the default layout. It has a title and content down below. But really what we want as a title slide, and we want it to be slide number one. So we have some different options now. One option is to change the existing layout and then move it, or if we wanted to, we could just remove this slide. So to remove a slide, it just has to be selected over here on the left-hand side, and press your Delete key on the keyboard. Gone, just like that. Now we will go back to the first slide and click, because this is the vicinity where we want our title slide to go.

We will try another method. This time right-click and when you right-click that thumbnail, you'll notice an option is New Slide. There it is. We also have Duplicate Slide. We can delete the slide if we wanted to, as well. So if we choose New Slide, it gets inserted, and now to move it, all we have to do is click and drag it up. Now you will notice when you get above the first slide, it kind of shifts down on you, and then it means it's safe to let go, and you've just rearranged your slides.

Now as we scroll down a little bit, we see we do have two slides that are exactly the same. Let's say we want to delete this one. Let's try right-clicking slide 5 and choose Delete Slide from here. So if you don't like using the keyboard, just right-click and choose Delete from that pop-up menu. Also, if you need to rearrange slides and you have got many of them, you may not want to work in the Navigation pane. In that case, you could change views to the Slide Sorter view. Down in the bottom left-hand corner, it's the second button. And when you click it, you are going to see a whole screen full of your thumbnails.

These are representations of your slides, so this is a great view for rearranging slides. May be the Introductions should go before the Testimonial. So you just click and drag that thumbnail and slip it in between slides 1 and 2. Now you have rearranged them. And you could do the same thing if you wanted the Management Team after the Photo Album: just click and drag. Now you can select multiple slides here as well. For example, if you wanted the Testimonial and Our Story, click Testimonial, hold down your Shift key and click Our Story. Now you have got two slides selected, so you can move them both after the Photo Album perhaps, just by clicking and dragging.

Notice the 2 that appears in the bottom corner and when you release after slide 5, they have been rearranged. So rearranging your slides, this is the ideal view - I am going to move this one back after our Management Team - called Slide Sorter view, and when you are done rearranging your slides, you can go back to the Normal view, which is our Slide view, by clicking that first button in the bottom left-hand corner, and you'll be looking at the slide you just left off, in this case the photo album, for me. So let's go back up to the top here.

Notice that our first slide here is not really a title slide, so we can change the layout just by simply going to that same section of our Ribbon, click the Layout dropdown, and just choose one of the other layouts that we can choose from, and that's the Title Slide, and there we go. So when you need to insert, remove, and rearrange slides in your presentation, you have a number of options, depending on your preference. Some people like to use the Ribbon. It's brand-new. It's context-sensitive. It's always going to have those tools handy when you need them. If you prefer to use keyboard shortcuts, you can do that.

There is also the menu bar with the Insert menu, and don't forget, right-clicking, or Ctrl+Clicking, allows you to select from a pop-up menu. In either case, you will be able to insert, remove, and rearrange your slides.

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