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Word for Mac 2011 Essential Training
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Adding page and section breaks


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Word for Mac 2011 Essential Training

with Maria Langer

Video: Adding page and section breaks

Word automatically inserts soft page breaks as necessary to paginate your documents. It does the space on the amount of space available on each page for text according to your margin settings and the page size as well as formatting options set for paragraphs of text. Now in Draft View you could see page breaks as blue lines across the page. Let's go to Draft View and I'll scroll down and you can see here's a page break right here. In Print Layout View each page is shown individually with margins, making page breaks even more obvious.
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  1. 5m 6s
    1. Welcome
      1m 8s
    2. Word processing basics
      3m 9s
    3. Using the exercise files
      49s
  2. 21m 53s
    1. Menus, shortcut keys, and toolbars
      3m 43s
    2. The Ribbon
      2m 32s
    3. The Toolbox and the Media Browser
      2m 27s
    4. The Sidebar
      1m 42s
    5. Document views
      5m 24s
    6. Navigating windows and documents
      6m 5s
  3. 13m 40s
    1. Using the Document Gallery
      4m 51s
    2. Creating documents
      1m 51s
    3. Opening, saving, and closing documents
      6m 58s
  4. 14m 20s
    1. Entering text
      5m 33s
    2. Inserting and deleting text
      2m 34s
    3. Using Click and Type to enter text
      3m 26s
    4. Inserting symbols and special characters
      2m 47s
  5. 27m 28s
    1. Selecting and editing text
      6m 34s
    2. Copying and moving text
      7m 1s
    3. Using the Scrapbook
      4m 38s
    4. Undoing, redoing, and repeating actions
      4m 36s
    5. Finding and replacing text
      4m 39s
  6. 24m 50s
    1. Font formatting basics
      9m 0s
    2. Applying font formatting
      7m 12s
    3. Using the Font dialog
      4m 35s
    4. Formatting with the Find and Replace dialog
      4m 3s
  7. 27m 18s
    1. Paragraph formatting basics
      9m 39s
    2. Setting justification and line spacing
      2m 17s
    3. Indenting paragraphs
      4m 37s
    4. Using list formats
      5m 41s
    5. Setting paragraph formatting options
      5m 4s
  8. 14m 33s
    1. Understanding tab tables
      4m 15s
    2. Creating a tab table with the Ruler
      5m 20s
    3. Creating a tab table with the Tabs dialog
      4m 58s
  9. 20m 31s
    1. Understanding styles and themes
      2m 36s
    2. Applying styles
      6m 32s
    3. Reformatting with Quick Style sets and themes
      2m 37s
    4. Modifying styles
      4m 28s
    5. Creating and deleting styles
      4m 18s
  10. 13m 22s
    1. Revealing formatting
      4m 24s
    2. Using the Format Painter
      1m 38s
    3. Creating drop caps
      3m 34s
    4. Using AutoFormat on text
      3m 46s
  11. 27m 29s
    1. Setting margins
      4m 3s
    2. Adding page and section breaks
      4m 54s
    3. Setting multiple columns
      8m 11s
    4. Varying page orientation within a document
      2m 43s
    5. Inserting page numbers
      2m 47s
    6. Adding watermarks and background images
      4m 51s
  12. 13m 39s
    1. Using built-in headers and footers
      5m 34s
    2. Manually creating headers and footers
      4m 0s
    3. Setting multiple headers and footers in a document
      4m 5s
  13. 18m 54s
    1. Creating a cell table
      3m 42s
    2. Entering and formatting table text
      4m 16s
    3. Modifying table structure
      5m 34s
    4. Using table styles
      2m 49s
    5. Converting between tab and cell tables
      2m 33s
  14. 18m 12s
    1. Adding borders to text and paragraphs
      5m 38s
    2. Adding borders to table cells
      3m 47s
    3. Setting page borders
      4m 13s
    4. Applying shading
      4m 34s
  15. 16m 56s
    1. Using the Media Browser to insert media
      3m 24s
    2. Inserting media from a file
      2m 36s
    3. Formatting images
      4m 30s
    4. Wrapping text around an image
      2m 27s
    5. Inserting and formatting a text box
      3m 59s
  16. 13m 17s
    1. Using AutoCorrect and AutoFormat As You Type
      9m 26s
    2. Using AutoText and AutoComplete
      3m 51s
  17. 17m 28s
    1. Building an outline
      4m 26s
    2. Rearranging outline components
      3m 39s
    3. Viewing outlines
      4m 9s
    4. Numbering outline headings
      5m 14s
  18. 26m 49s
    1. Checking spelling and grammar
      8m 19s
    2. Using reference tools
      4m 30s
    3. Inserting footnotes and endnotes
      6m 27s
    4. Using the Word Count feature
      2m 49s
    5. Compiling a table of contents
      4m 44s
  19. 17m 44s
    1. Adding comments
      2m 46s
    2. Tracking changes
      7m 45s
    3. Merging and comparing documents
      4m 28s
    4. Sharing documents with others
      2m 45s
  20. 18m 54s
    1. Using letter templates
      8m 5s
    2. Creating envelopes
      6m 23s
    3. Creating labels
      4m 26s
  21. 12m 36s
    1. Setting Document Security options
      9m 0s
    2. Using Privacy options
      3m 36s
  22. 14m 31s
    1. Setting Page Setup Options
      4m 12s
    2. Previewing a document
      2m 13s
    3. Printing to a printer
      4m 11s
    4. Printing to PDF
      3m 55s
  23. 11m 9s
    1. Using Word's Macro Recorder
      9m 18s
    2. Understanding macro security
      1m 51s
  24. 12m 28s
    1. Customizing toolbars and menus
      6m 0s
    2. Customizing Word's shortcut keys
      3m 38s
    3. Customizing the Ribbon
      2m 50s
  25. 42s
    1. Goodbye
      42s

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Word for Mac 2011 Essential Training
7h 3m Beginner Oct 28, 2010

Viewers: in countries Watching now:

In Word for Mac 2011 Essential Training, author Maria Langer shows how to create, format, and print a wide variety of documents in Microsoft Word 2011. The course covers building outlines, formatting text and pages, working with headers and footers, using themes and styles, adding multimedia, and more. It also shows how to customize and automate Word 2011, including how to record macros. Exercise files accompany the course.

Topics include:
  • Navigating the interface
  • Using the Document Gallery
  • Inserting, deleting, moving, and copying text
  • Finding and replacing text
  • Undoing and repeating actions
  • Setting paragraph alignment, line spacing, and indentation
  • Working with cell and tab tables
  • Applying styles and themes
  • Adding headers and footers
  • Inserting images in a document
  • Building outlines
  • Tracking changes
  • Printing documents, envelopes, and labels
Subjects:
Business Word Processing
Software:
Office Word Word for Mac Office for Mac
Author:
Maria Langer

Adding page and section breaks

Word automatically inserts soft page breaks as necessary to paginate your documents. It does the space on the amount of space available on each page for text according to your margin settings and the page size as well as formatting options set for paragraphs of text. Now in Draft View you could see page breaks as blue lines across the page. Let's go to Draft View and I'll scroll down and you can see here's a page break right here. In Print Layout View each page is shown individually with margins, making page breaks even more obvious.

So you could see here are the margins in Print Layout View and if I scroll down a little bit, you'll see the bottom of the page and where the page ends and the next page begins. That's pretty obvious. I call these page breaks soft page breaks, because as you edit and reformat text they can change automatically. After all only so much text can fit on a page. If you insert or delete blocks of text, the page break shifts. Now sometimes you might want to page break somewhere other than where Word puts it, you can manually insert your own page breaks.

I call these page breaks hard page breaks because once you insert them they remain there until deleted. If the document contents change, hard page breaks will stay right where they are. For this reason you might want to insert manual page breaks when you're finished editing and formatting your document and review them before printing. In addition to page breaks you can also insert section breaks. A section break divides a document into multiple sections, each of which can have its own document formatting settings. Section breaks can start new pages, odd pages, or even pages, or they could just make a break in the middle of a page for some other purpose.

And we'll learn more about section breaks and page breaks by experimenting with them. We'll start with a page break. Suppose I want to end the first page right after the paragraph that ends with the word "thinking." So let me scroll down here to find that. And there is the word thinking right here. I want that to be at the end of the page. I position the insertion point at the beginning of the next paragraph. Then I can pull-down the Insert menu, choose Break, and then Page Break or I can go on the Layout Ribbon and I can use this menu right here. I'll pull-down menu and choose Page.

The page break is inserted and the following paragraph moves to the next page. All other automatic page breaks after that point are readjusted. Now you can view a manually inserted page break with non-printing characters displayed. So let me turn that on and you'll see all the non-printing characters including this Page Break right here. This is also the easiest way to delete a manual page break. Just select it like you'd select any other type of text, I've just clicked out here in the selection bar, and press Delete and it goes away.

You insert a section break pretty much the same way. Suppose I want to start a new section up here on the first page right at the beginning of the Multimedia Data section. I can position the insertion point right at the beginning of that section right before the heading and then I can pull- down this Break menu and I can look at the different section break options available to me. Let's take a look at them here. There are four kinds of section breaks. Next Page starts a new page just like a page break would. Continuous puts a break-in, but doesn't start a new page.

Even Page starts a new even-numbered page. In this example if I put an Even Page section break on page 1, the page after the section break would be page 2 since that's the next even page. Odd Page starts a new odd-numbered page. In this example, if I put an Odd Page section break on page 1, the page after the section break would be page 3 since that's the next odd page. There basically wouldn't be a page 2. Now, in this example I want to continuous break, because I don't want to start a new page at all.

So I'll choose Continuous here and the break is inserted in the document, because I've got non-printing character turned on you can see it right here. I want to another section break just like that one near the end of the document. So I'll just scroll down to the end and I want it to appear right before the Conclusion. That's right here. So I'll position the insertion point in front of the word Conclusion, pull down that Break menu, choose Continuous, and you'll see the break is inserted. Now this document has three sections that are created by two section breaks.

As you can see, you can use the same basic technique to insert either a page break or one of the four different kinds of section breaks. While a section break can also be a page break, it doesn't have to be. The main purpose of a section break is to divide a document into separate sections, although it can be used to force an odd or even-numbered page. Generally speaking, if your document doesn't need separate sections, use page breaks instead of section breaks to start a new page.

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