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In Outlook for Mac 2011 Essential Training, author Alicia Katz Pollock provides a comprehensive overview of the full-featured email, calendar, and scheduling application from Microsoft. The course covers the key fundamentals of the program, including sending and receiving email, creating and managing contacts, and scheduling tasks and appointments. It also covers Outlook 2011 organizational features such as the Media Browser, Conversation view, My Day, the Scrapbook, and more.
One of the most popular purposes for sending email is to send documents from one person to another. These are called attachments and computer lingo. Here is to add attachments to your messages. Create a new blank email message using the icon in the left corner, address it, and then type the context for the attachment you're sending. Press Return a couple times to give yourself a blank space under the message. If you're not under the message, the attachment will be added wherever your cursor is, so be sure it's not in the middle of the message.
Click on the paperclip that says Attach. The paperclip is a universal symbol for attachment and you'll see it in every email program. Navigate to the file that you want and either double-clicks on it or click on it once and then click the Choose button. A new label will appear at the bottom of your header info. It has a paperclip for a label, and your s file name will be listed. If you want to send multiple items, click on the Attach icon again and browse to your second attachment. Do pay attention to the file sizes here. Many Internet service providers limit the maximum size of the message, to approximately 2 MB, and if you exceed it, your message may bounce back to you.
In that case, create a smaller version of the file or compressed into zipped file while you're in the Finder and then send that zipped file instead. If that's still not enough, you'll need to use another service instead of email to transfer the file, and there are many. MobileMe, iChat, Dropbox, even a flash drive. When you're ready, send the message and off your file will go. Sending attachments through email has allowed correspondence to be done more quickly than ever.
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