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Up and Running with Office 365
Illustration by Neil Webb

Viewing and managing your public website


From:

Up and Running with Office 365

with David Rivers

Video: Viewing and managing your public website

Included in most Office 365 plans is your very own public website. So if you don't already have a company website for example, you might want to use Office 365 to create one. Or even if you do have one, you might consider switching it over to Office 365. It's hosted by Microsoft and it's included. Let's take a look at your public website. There are a couple of ways. From the admin page here, with the Getting started pane open, you will notice a public website tile. And you can click this to be guided step by step through the process of creating your company website.

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Up and Running with Office 365
2h 11m Appropriate for all May 16, 2013

Viewers: in countries Watching now:

Get started using Office 365, the Microsoft hosted collaboration and productivity suite that allows businesses and teams to email, collaborate on documents, and share calendars. Author David Rivers tours the subscription service, showing how to administer user accounts; share and collaborate with a team site; and manage mail, contacts, and calendars with the Outlook web app. The course also explains how to connect with colleagues using the instant messaging and social media features.

Topics include:
  • What is Office 365?
  • Choosing the right plan
  • Defining and adding users
  • Uploading files to the cloud with SkyDrive
  • Viewing and editing your website
  • Sending and receiving email
  • Importing contacts into Outlook Web App (OWA)
  • Managing tasks
  • Creating documents on a team site
  • Adding web parts to a page
  • Sending instant messages
  • Setting up newsfeeds
Subjects:
Business Computer Skills (Mac) Computer Skills (Windows) Email Spreadsheets Word Processing
Software:
Office 365
Author:
David Rivers

Viewing and managing your public website

Included in most Office 365 plans is your very own public website. So if you don't already have a company website for example, you might want to use Office 365 to create one. Or even if you do have one, you might consider switching it over to Office 365. It's hosted by Microsoft and it's included. Let's take a look at your public website. There are a couple of ways. From the admin page here, with the Getting started pane open, you will notice a public website tile. And you can click this to be guided step by step through the process of creating your company website.

So there's some information on the first page about why you should do it, and when you're ready to get going, you would click the Start Now button down in the bottom-left corner. Now some information. If you answer yes to already having a public website, you will notice some information that you may not need to do this right now. But you could, just to experiment, and see if it's something you want to switch to. If you choose No, you don't have a public website already, okay, let's get started, and you'll see the actual link, the actual URL that will be used to take you to your public website.

That can be changed to your company website, and you'll see there's information down below indicating that when you're done, they'll show you how to change the address to your company.com. So we click Next and there are the four steps: Designing your website, Inviting people if you want to help tweak your website, also Making it visible on the Internet. Until you put it online it remains off-line while you're editing. And Change your website address to your company.com. Those are the four steps. You can follow along using this wizard, or you can simply go up to Sites at the very top.

From here, click Public site. That's your website. So it shows you your website on the homepage. There are built-in pages already in this sample website that you can edit, like an About Us page. You can see a placeholder here. The text that you see is information about how you should be working with this page. There is a Contact Us section. You can see there is a left-hand pane over here and an area for a form if you wanted to, a Directions page, a Blog, and we can edit links from here as well.

So if we go back to Home and decide, okay, we want to start here and start designing our website, well, we'll use this sample as a starter. And all we need to do is edit this page. If we go up to the Page tab, you'll see Edit, right there at the very top-left. Another option is to go to the Settings button, up in the top-right corner, and choose Edit Page from here. Eventually, if you wanted additional web pages, you can add pages here and you would create links maybe to those pages as well.

But for now we are simply going to edit this page. That takes us to a slightly different view now. We have a ribbon across the top with Format options and an Insert tab, and we also have text down below now that can be edited. So this is the homepage. It really should be engaging to visitors who visit your website, since it is the first page that they'll see. So at this point you can start making changes, like inserting a logo for example. Let's go to the Insert tab. And if you have the exercise files, you can insert the file that I'm going to show you, by going to the Picture dropdown and choosing from Computer.

We are going to browse to the exercise files, where you will find NOH_logo. Select it, click Open, and click OK. Now, the image shows up as an actual image with handles around the outside. It's currently taking up the entire space at the top. If you wanted to, of course you can edit this image by clicking and dragging the handles. I think up there in the top-left is good enough. All right, we might want to drop this text down a little bit. We will just hit Return. If you wanted to edit the text-- and we won't go into typing the content, but let's say this is the content we are going to use--we have all of these text tools up here for formatting, if you want to change the size for example, pop it up to 18. You get a preview before you make the selection.

I am going to take homepage here and bold it, and maybe change the color as well, to a bright blue. There we go. All right, so we are working with this page, and of course you could continue to add content and edit the content that's there. Eventually you'll want to save your changes by clicking the Save button up here to save your website. It takes you back to the previous view, and you can see its already starting to look different. All right, let's go back to our Settings button now, and instead of just editing the page, let's change the look. When we choose Change the look, we have templates to choose from, with different color schemes and images in the background. I kind of like this one over here, of the beach.

I am going to give it a click to select it. If you want to see what it's going to look like, you can try it out, or if you wanted to, you could start adjusting things like the color schemes, the site layout, and fonts. This is pretty much what it's going to look like here, so all we need to do now is save it up. So let's try it out. It's going to redesign the look of your website, and you may already have your content in there when you do it or you can do it at the very beginning like we're doing right now.

And eventually, you'll get to see exactly what those changes will look like. Notice it's a preview of your site in the new theme, and if you like what you see, you choose Yes, keep it. And I do like it. So clicking Yes, keep it, cements those changes, and now we are looking at our newly designed website. Notice the links have changed over here to the left-hand side, the color scheme is different, the fonts are different, as is the background. All right, so that's your public website. Now again, you have many pages that are there already for you as samples, which you can go in and edit. You could remove those pages, add additional pages, create links down the side. All of the tools you need to create your website are here in Office 365.

Let's go back to the admin page.

Find answers to the most frequently asked questions about Up and Running with Office 365.


Expand all | Collapse all
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Q: Where did the Save button go? How do I update the files I’m editing?
A: All files are now automatically updated/saved on the fly while editing, so there’s no need to save manually. Hence the absence of the Save button.
Q: How do I rename my Excel workbook or PowerPoint presentation?
A: Click the name of the file in the title bar and edit it there.
Q: I can’t see my headers and footers.  How do I edit them in Word?
A: Go to the Insert tab, and click Header & Footer.  Any existing data will appear and can be edited.
Q: Where is Track Changes in the web apps?
A:  That functionality is not yet available.  You can open your file in the desktop app to use that feature and then continue to work on it in the web app without losing the Track Changes information.
 
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