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Up and Running with Office 365

Setting up collaboration with newsfeeds


From:

Up and Running with Office 365

with David Rivers

Video: Setting up collaboration with newsfeeds

In this chapter we're going to shift our focus to collaborating with others in Office 365. One of the best ways to do that is to have conversations using the Newsfeed, and that's where we're going to go first. So it really it doesn't matter what you're looking at onscreen right now. I can see I'm following a couple of sites a User Conference 2013 team site and a blog. But when I go up to Newsfeed here and click, I'm going to see some additional information. First of all, down the left, Newsfeed is selected. We'll be talking about Blogs and so on a little bit later on. Right now though, we'll focus on the middle section here where we can start a conversation with everyone, or other people and things we are following, such as that User Conference 2013 Site.

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Up and Running with Office 365
2h 11m Appropriate for all May 16, 2013

Viewers: in countries Watching now:

Get started using Office 365, the Microsoft hosted collaboration and productivity suite that allows businesses and teams to email, collaborate on documents, and share calendars. Author David Rivers tours the subscription service, showing how to administer user accounts; share and collaborate with a team site; and manage mail, contacts, and calendars with the Outlook web app. The course also explains how to connect with colleagues using the instant messaging and social media features.

Topics include:
  • What is Office 365?
  • Choosing the right plan
  • Defining and adding users
  • Uploading files to the cloud with SkyDrive
  • Viewing and editing your website
  • Sending and receiving email
  • Importing contacts into Outlook Web App (OWA)
  • Managing tasks
  • Creating documents on a team site
  • Adding web parts to a page
  • Sending instant messages
  • Setting up newsfeeds
Subjects:
Business Computer Skills (Mac) Computer Skills (Windows) Email Spreadsheets Word Processing
Software:
Office 365
Author:
David Rivers

Setting up collaboration with newsfeeds

In this chapter we're going to shift our focus to collaborating with others in Office 365. One of the best ways to do that is to have conversations using the Newsfeed, and that's where we're going to go first. So it really it doesn't matter what you're looking at onscreen right now. I can see I'm following a couple of sites a User Conference 2013 team site and a blog. But when I go up to Newsfeed here and click, I'm going to see some additional information. First of all, down the left, Newsfeed is selected. We'll be talking about Blogs and so on a little bit later on. Right now though, we'll focus on the middle section here where we can start a conversation with everyone, or other people and things we are following, such as that User Conference 2013 Site.

Notice over here on the right-hand side, we also get an update list of who we are following. No people so far, no documents. There's the two sites. I can click the number to see those two sites and go to them. Also tags will start to show up here as well. Conversations will begin to flow down below in this middle section once we get going, but first, we need to follow some people. Now, when you come across contacts in daily activities, you may have an opportunity to click the Follow link, often showing up here in the top right-hand corner, to follow people. But you can also click Follow right here from the follow more people paragraph. This allows you to see a list of the people you're following, also to click follow to Create a New List.

So people I want to follow, I can enter their names or emails addresses if they're not actually part of my contact group. I know Karen Leslie is, so if I start to type Karen, you'll see she shows up here, because she's one of my contacts. I can click the name and Karen Leslie's now added. And I can continue adding email addresses and names to get a bunch of people. I'll leave Karen Leslie in there and click Follow. So as soon as I do that, now my list is starting to grow. There is Karen Leslie. There's is an ellipsis over here to the right-hand side where I can show more about Karen Leslie.

It looks like she's following me. I can see the conversation by going here. I can stop following Karen at any time, and there's also something called a mention, which is a way of starting a conversation. I can mention the fact that I'm following Karen for example. All right, so now I'm looking at the people I'm following. I'm going to go back to Newsfeed, and notice that some things are starting to show up here in the middle pane. David Rivers is now following Karen Leslie, Karen is following David, and over here on the right these little X's are ways to stop following Karen or to simply close up conversation and hide activities.

So this is an example of activities that are happening, not a real conversation. And if I wanted to, I can start conversation now with everyone. Clicking inside the field allows me to start the conversation. When I post that, it gets posted to everyone. I also see a copy down here below. Notice the exit now appears over here on the right-hand side. This will allow me to delete the conversation at any time. Now if I was to switch over to Karen Leslie, who's following David Rivers, notice the Following has two here, I can click this and see that information. Oh, here is something from David.

I can reply right from here. I can like this comment, but really this one needs a reply. There is also an ellipsis here for more options, and clicking this allows me to copy the link to Conversation and Follow Up. But I'm going to click Reply, and notice that the conversation now is indented here underneath the initial conversation. We can also add pictures by using this little camera icon if you wanted to upload pictures. So I could've uploaded a picture for example, a screenshot of the homepage, but when we click post we continue the conversation.

I'm going to flip back now to David Rivers. And it may take in a few minutes to synchronize, but when I go to Following here, there's the response from Karen Leslie. And again I can add a reply and continue this conversation. It's a great way to collaborate with other people. And of course at anytime I can go to the conversation itself, click the X to the right. When I'm done, this will delete the conversation when I clicked Delete it. There we go. So that's just one option for collaborating with others, to have an ongoing conversation with people here in the Newsfeed section of Office 365.

Find answers to the most frequently asked questions about Up and Running with Office 365.


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Q: Where did the Save button go? How do I update the files I’m editing?
A: All files are now automatically updated/saved on the fly while editing, so there’s no need to save manually. Hence the absence of the Save button.
Q: How do I rename my Excel workbook or PowerPoint presentation?
A: Click the name of the file in the title bar and edit it there.
Q: I can’t see my headers and footers.  How do I edit them in Word?
A: Go to the Insert tab, and click Header & Footer.  Any existing data will appear and can be edited.
Q: Where is Track Changes in the web apps?
A:  That functionality is not yet available.  You can open your file in the desktop app to use that feature and then continue to work on it in the web app without losing the Track Changes information.
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