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Up and Running with Office 365

Adding pages to the team site


From:

Up and Running with Office 365

with David Rivers

Video: Adding pages to the team site

As members of your team site begin to upload documents and perhaps add additional web parts and so on, it may get a little overcrowded, and to stay organized, you could consider creating separate pages. Let's say you are in an office environment, for example, and different departments will be sharing different files. Well, a different page for each department might be in order. So let's talk about adding pages now. You may be able to do this with your end user permissions or as the administrator of course, you'll also be able to add pages.

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Up and Running with Office 365
2h 11m Appropriate for all May 16, 2013

Viewers: in countries Watching now:

Get started using Office 365, the Microsoft hosted collaboration and productivity suite that allows businesses and teams to email, collaborate on documents, and share calendars. Author David Rivers tours the subscription service, showing how to administer user accounts; share and collaborate with a team site; and manage mail, contacts, and calendars with the Outlook web app. The course also explains how to connect with colleagues using the instant messaging and social media features.

Topics include:
  • What is Office 365?
  • Choosing the right plan
  • Defining and adding users
  • Uploading files to the cloud with SkyDrive
  • Viewing and editing your website
  • Sending and receiving email
  • Importing contacts into Outlook Web App (OWA)
  • Managing tasks
  • Creating documents on a team site
  • Adding web parts to a page
  • Sending instant messages
  • Setting up newsfeeds
Subjects:
Business Computer Skills (Mac) Computer Skills (Windows) Email Spreadsheets Word Processing
Software:
Office 365
Author:
David Rivers

Adding pages to the team site

As members of your team site begin to upload documents and perhaps add additional web parts and so on, it may get a little overcrowded, and to stay organized, you could consider creating separate pages. Let's say you are in an office environment, for example, and different departments will be sharing different files. Well, a different page for each department might be in order. So let's talk about adding pages now. You may be able to do this with your end user permissions or as the administrator of course, you'll also be able to add pages.

There are a couple of ways to do it. One option, go up to the Settings icon up next to your name and click it and choose Add a page. This allows you to type in the name for your new page, so we'll type in something like Human Resources let's say. I'll begin with them and click Create. Now the new page is created. You are taken to it in edit mode, where you can start adding some content here, some text for example. Let's type in Human Resources one more time here at the top of our page.

We should also select it and format it, and by using Styles like the Heading 1 style here, we can use that on subsequent pages to keep a consistent look and feel. All right, we'll click down below. That's a good start for our new page. I know as an end user I'm not able to start adding web parts. I don't have those permissions, but I've at least started the page. All I need to do now is click Save, and I'll be looking at that page now. If I go back to my homepage of the team site, everything looks the same here, and in fact, there is no additional link to my new page.

So we'll have to talk about editing our links momentarily. For now though, we can look at another way to create a page. We can go to Site Contents over here on the left-hand side and click it. From here choose Site Pages and you'll see a list of your current pages, including the new one right at the top, Human Resources. There's our homepage, and we also see down below a page how to use this library created by the System Account. Everybody gets this default page. There's a link to it anywhere, and you wouldn't know it's there until you came to the Site Contents.

But we can also create a new page from here by clicking new Wiki page. Go ahead and do that and we'll type in Marketing-- that's our next department--and click Create. Same thing as we saw with HR. We're ready to start editing our new page. We'll type in Marketing for example, select it, let's choose Heading 1 to stay consistent, and we'll click Save. That saves up our new page called Marketing, and we're ready to start filling it up with web parts and so on.

But if we go back to our homepage here, we don't have links to those separate pages, and we really should. So how do we edit links? Well, there's an Edit Links button right up here. If we click it, we can start dragging and dropping links, but we don't see those links. We can also create new links. So let's click Cancel. Let's go to our Site Contents, click Site Pages, and from here we can do things like copy that link. Let's go to the ellipses next to Marketing.

That opens up a menu, and you'll see the link that takes us to our Marketing page. Click inside and it's selected. Right-click now and choose Copy. That means, if we close this up and we go back to our homepage, we can go up to Edit Links, click the plus sign next to link to Add a Link, and we'll call this one Marketing. Down below, we need the address. Well we copied it, so we can right-click inside and choose Paste.

When we click OK, it now appears next to our home link. If we didn't want it, we could close it up or delete it by clicking the X. Really we should save our changes by clicking Save, and now looking here at our home site we have a link to Marketing. Click Marketing and there it is. Click Home and we're back to our Home site. So we would want to do the same for each of our pages, like our HR page and any other pages we might create. Now once we've created pages, we need to start adding web parts.

So once we have the web parts in there, we can start doing things like allowing our team members to upload documents and edit documents that are already there and so on. So in the next lesson, we'll talk about adding those web parts as an administrator.

Find answers to the most frequently asked questions about Up and Running with Office 365.


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Q: Where did the Save button go? How do I update the files I’m editing?
A: All files are now automatically updated/saved on the fly while editing, so there’s no need to save manually. Hence the absence of the Save button.
Q: How do I rename my Excel workbook or PowerPoint presentation?
A: Click the name of the file in the title bar and edit it there.
Q: I can’t see my headers and footers.  How do I edit them in Word?
A: Go to the Insert tab, and click Header & Footer.  Any existing data will appear and can be edited.
Q: Where is Track Changes in the web apps?
A:  That functionality is not yet available.  You can open your file in the desktop app to use that feature and then continue to work on it in the web app without losing the Track Changes information.
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