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Get started using Office 365, the Microsoft hosted collaboration and productivity suite that allows businesses and teams to email, collaborate on documents, and share calendars. Author David Rivers tours the subscription service, showing how to administer user accounts; share and collaborate with a team site; and manage mail, contacts, and calendars with the Outlook web app. The course also explains how to connect with colleagues using the instant messaging and social media features.
Once you've created a team site, maybe added pages, you'll want to have content appearing on those pages, and that will involve inserting things such as web parts. Here at our default lynda.com team site for example on the homepage, we have a couple of web parts: Document and Site Assets. But if you were following along with me in the previous lesson, we created a link to a separate page called Documents and Assets, and that's where we want this type of content to reside. So that means creating those web parts on that page and making some changes to our home site, so let's do that.
You'll need to have admin privileges to insert some of the web parts that we are going to the inserting. So if you are not logged in as an administrator, this won't work for you. Let's go to Documents and Assets. Now from here, we have the new page. We have the title. We have nothing more. Time to start adding things. To do that we click Edit, in the top-right corner. Now that we are editing the page and we see the ribbon across the top, we can simply click where we want to start inserting things like our documents web part. Let's go to the Insert tab.
Next, we'll go to Web Part and with Apps selected in the Categories column, you'll see Documents is first on the list of Parts. With that selected, we click Add, and it gets added to our page. And you'll notice that it's exactly like we see on our homepage. In fact, we even see the one document that's already been uploaded to this part. All right! Let's click down below that now and if you want, you can hit Enter just to leave an extra space, and we'll insert that other web part for our site assets.
Again, it's the Insert tab, Web Part, and there is Site Assets right there in the Apps category. With that selected, clicking Add, we add that part as well. Perfect! All right! Let's save our changes by clicking save up here on the Ribbon in the top-left corner, and you'll see that it really looks exactly like our homepage. If we go back to the homepage, we no longer need those parts, and we might want to add a different type of Web Part to display different content here on our homepage. So let's do that.
Here on our homepage, when we click Edit, that's the page we'll be editing. Now, you will see the different layout. We have the two columns. To remove a part, we just click inside. So long as you see the four-sided arrow, when you click, you will be selecting the entire part and you can hit Delete on your keyboard. Fastest way to remove. Do the same for both of these, and we now have a nice clean page, ready to start inserting something different. To do that again, we go to the Insert tab and select Web Part. Now from here, we might want to insert something totally different.
Notice the different categories down the left-hand side. If we scroll down, you will see something called Media and Content. We can click there, and you can see there is a Content Editor, getting started with your site. That would help if people are new to the site and want to know how to use it. Let's click Add to add that our homepage. Now you will see that we have tiles and everything here for sharing the site, adding things, and so on. If you decide okay, I don't really want that on my homepage, you can click again with the four-sided arrow and press Delete.
Let's explore some other categories now. Go to Insert > Web Part, and let's try something different here. As we scroll up and down the list, notice something called Social Collaboration down below. Now from here, we can add things like a noteboard, where people can add notes, so various team members can be adding to the noteboard and when we arrive at the homepage, we'll see that information. I like that. Let's click Add. Now this is a web part that's a little more complex and actually has a feel where people can post things, and there is the information on how to do that down below. Beautiful! Over here on the right, if we click inside that section in column 2, we can go back to the Insert tab, select Web Part, try something different.
For example, Site Users, when we select that, we can see a list of the site users and their online status. Beautiful! We'll click Add. It gets added to that side of the screen, and you'll notice that we have filtering options here available to us as well. Let's click Save to see what we have so far on our homepage. That looks nice, and a link to our documents and assets up above. Clicking that takes us to those items that previously appeared on our homepage. Let's go back to home.
So that's how we add the various types of web parts. If you're not logged in as an administrator, many of them cannot be inserted. You won't have permissions unless they were given to you by the administrator, so keep that in mind when editing your team site.
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