IntroductionWelcome| 00:04 | Hi! And welcome to Microsoft OneNote 2010
New Features training. I'm David Rivers.
| | 00:09 | OneNote is known for giving you the
ultimate place to store and share your
| | 00:12 | information in a single easy to access location.
| | 00:16 | Well in this course I'll be showing you
what's new and improved in OneNote 2010.
| | 00:21 | We'll begin with a tour of the user
interface, which receives a full makeover to
| | 00:26 | the new Ribbon-based format found
in other Microsoft Office programs.
| | 00:30 | We'll explore the new Backstage
view, the Quick Access Toolbar,
| | 00:34 | and a new docking feature that
allows you to keep track of your notes and
| | 00:38 | where they came from.
| | 00:39 | Then we'll focus on some of the new
and improved editing functionality in
| | 00:44 | OneNote 2010, such as how to use
the quick gallery to apply styles.
| | 00:49 | We'll look at improvements to bulleted
list functionality and how to add math
| | 00:54 | equations to a note.
| | 00:55 | Staying organized in OneNote 2010 just
got easier and we will explore features
| | 01:00 | like fast search functionality, wiki
linking and even quick filing to help with
| | 01:05 | importing information.
| | 01:06 | We'll also be zeroing in on some
very useful sharing and collaborating
| | 01:11 | tools like new content highlighting and how
to merge sections while using file sharing.
| | 01:17 | So with all of these topics and so
many more new and improved features to cover,
| | 01:21 | let's get started.
| | Collapse this transcript |
| Comparing OneNote 2007 and OneNote 2010| 00:00 | Microsoft OneNote has always provided
the ultimate place to store and share your
| | 00:04 | information in a single easy to access location.
| | 00:08 | OneNote 2010 takes us to the next
level, providing new and improved
| | 00:12 | functionality to help increase
productivity while simplifying the process.
| | 00:17 | Intuitive enhancements to the way you
share notes and collaborate with others
| | 00:20 | will make you more productive.
| | 00:22 | And OneNote 2010 offers better
ways to organize and find your notes.
| | 00:26 | New and improved functionality has
also been added to help simplify the
| | 00:30 | experience of researching
and taking linked notes.
| | 00:34 | In OneNote 2010 you'll spend less
time searching for commands and more time
| | 00:38 | getting your work done thanks
to the new fluent user interface.
| | 00:42 | The tools you need are now at your fingertips.
| | 00:44 | And all your file related commands
are in one easy to access location.
| | 00:48 | In OneNote 2010 new research tools
will make it easier than it was in OneNote
| | 00:53 | 2007 to stay organized when
working with multiple windows.
| | 00:58 | New sharing and collaboration tools
in OneNote 2010 mean you'll be able to
| | 01:02 | locate newly added or changed content
faster than you ever could in OneNote 2007.
| | 01:09 | OneNote 2010 includes a large
number of enhancements to help simplify
| | 01:12 | the process of storing and sharing your
information, while increasing your productivity.
| | 01:17 | As we move through the upcoming
chapters in this title we will be covering in
| | 01:21 | greater detail all of these new and
improved features plus a whole lot more.
| | Collapse this transcript |
| Using the exercise files| 00:00 | If you're a premium subscriber at lynda.
com you'll have access to the Exercise Files.
| | 00:05 | You'll be able to follow
along with me step by step.
| | 00:08 | If you do plan on using the Exercise
Files I highly recommend placing them in a
| | 00:12 | convenient location such as here on the Desktop.
| | 00:15 | Double-clicking the Exercise Files
folder will reveal subfolders representing
| | 00:19 | each of the chapters in this title.
| | 00:21 | Double-clicking a chapter folder will
reveal subfolders for each of the lessons
| | 00:25 | in that chapter where
Exercise Files might be used.
| | 00:29 | Now double-clicking one of these folders
will reveal the OneNote notebook, which
| | 00:34 | also appears like a folder.
| | 00:36 | When you right-click a notebook you'll
notice an option on the pop up menu to
| | 00:40 | open as a notebook in OneNote.
| | 00:42 | That's where you'll go to
open up any of these files.
| | 00:45 | Now as we move through the various
lessons in this course you'll be prompted
| | 00:49 | with the name and location
of the file we'll be using.
| | Collapse this transcript |
|
|
1. The User InterfaceTouring the Ribbon| 00:00 | If you're upgrading to OneNote 2010,
your biggest adjustment by far will be the
| | 00:04 | new and improved user interface.
| | 00:07 | In this lesson, we're
going to focus on the Ribbon.
| | 00:09 | Ribbon appears across the top of
your screen and it replaces the
| | 00:13 | traditional menus and toolbars you
might be accustomed to using in previous
| | 00:16 | versions of OneNote.
| | 00:18 | The Ribbon first appeared in some of the
programs in the Microsoft Office 2007
| | 00:22 | suite, but this is the first
time we see it here in OneNote.
| | 00:25 | It's designed so that commands are
easily accessible, so you'll spend less time
| | 00:29 | searching for commands and more
time actually getting your work done.
| | 00:33 | Notice for example that the
Ribbon is broken up into several tabs
| | 00:36 | beginning with the Home tab.
| | 00:38 | Then there's Insert, Share, Draw and so on.
| | 00:40 | Within a tab, you're going to
notice that commands are grouped together
| | 00:44 | logically, all the Clipboard
commands, Cut, Copy and Paste for example,
| | 00:48 | together in the Clipboard group. Basic
Text commands all grouped together here
| | 00:52 | in the Basic Text group.
| | 00:54 | Whenever there's a group that displays
some of the options, you'll see a More
| | 00:58 | button such as we see with Styles and Tags.
| | 01:01 | If we click the More button, we'll see all of
the options available to us on a drop-down menu.
| | 01:07 | Let's say you wanted to
insert something into your notes.
| | 01:10 | Well, it makes sense then
you go to the Insert tab.
| | 01:13 | Click the Insert tab and everything
possible that can be inserted into a note in
| | 01:18 | OneNote appears on the
Ribbon, at your fingertips.
| | 01:22 | So, for example, if you wanted to
insert a date and time stamp, you go to the
| | 01:26 | Time Stamp group, click Date & Time and
it's inserted at your flashing cursor.
| | 01:34 | The Ribbon is also context-sensitive.
| | 01:36 | So, for example, if we click the Home
tab and then we go to the image on our
| | 01:41 | note page here and select it by
clicking, you'll notice that many of the
| | 01:45 | commands that appear on the Ribbon are
no longer accessible. They don't apply to
| | 01:49 | working with a selected image.
| | 01:51 | When we deselect the image by clicking
anywhere outside the image on our page,
| | 01:55 | those commands are once again available to us.
| | 01:58 | So you should spend a lot less time,
searching for commands here in OneNote 2010.
| | 02:02 | You'll have more time to get your work done,
| | 02:04 | thanks to the new and improved user
interface, specifically, the new Ribbon.
| | Collapse this transcript |
| Customizing the Ribbon| 00:00 | While the new Ribbon is logically
designed to give you quick and easy access
| | 00:04 | to all of the commands available to
you in OneNote 2010, many don't realize
| | 00:08 | it's also customizable.
| | 00:11 | For example, if there are certain
commands you use more often than others,
| | 00:13 | you might consider customizing your Ribbon to put
them all in one place, and here is how you do it.
| | 00:19 | You don't have to have a file opened
to follow along; just move your mouse
| | 00:23 | pointer anywhere over
the Ribbon and right-click.
| | 00:26 | From the pop-up menu,
choose Customize Ribbon.
| | 00:29 | This is also available to you via
Backstage View and we'll be discussing
| | 00:33 | Backstage View in the next lesson.
| | 00:35 | This opens up your OneNote Options,
with Customize Ribbon selected. O the
| | 00:39 | left-hand side, you're going to see a
list of the commands that can be added to
| | 00:43 | the Ribbon, and you can organize those
by clicking the drop-down at the top and
| | 00:48 | choosing a category. For example, if
you want to see All Commands, you would
| | 00:52 | select that from the list.
| | 00:54 | On the right-hand side is your Ribbon
and you're going to see the tabs and
| | 00:58 | you're also going to see a little plus
or minus sign next to them, allowing you
| | 01:03 | to expand or collapse the tab.
| | 01:05 | By default, the Home tab should be
expanded to display the various groups.
| | 01:09 | Down below you'll notice you can create
your own tabs and groups and of course
| | 01:14 | change the names of those tabs or groups.
| | 01:17 | So if we wanted to have our own tab
that we could add our own groups to and
| | 01:21 | commands, we would start by clicking
New Tab and this is going to create a new
| | 01:26 | tab with a new group. Both of them are
custom. You'll see that in brackets and
| | 01:31 | it's automatically going to show up
below the selected tab or group, in this
| | 01:35 | case below our Home tab.
| | 01:37 | So by default it's going to show up
on the Ribbon next to the Home tab and
| | 01:40 | before the Insert tab but we can move that.
| | 01:43 | So first, click New Tab and then click
the up arrow to move it up to the top, so
| | 01:47 | it becomes the first tab.
| | 01:49 | Now we'll reselect it to ensure that
new tab is selected and rename it by
| | 01:53 | clicking the Rename button.
| | 01:55 | Now you can call it whatever you want.
Call it something like My Stuff for
| | 01:59 | example and click OK.
| | 02:01 | So you now have a brand-new tab called My Stuff.
| | 02:04 | It has one group called New Group, but
you can have as many groups as you like.
| | 02:08 | Let's start by selecting New
Group and clicking Rename again.
| | 02:12 | Let's say we want to group all of our
File commands together and all of our
| | 02:16 | Edit commands together.
| | 02:18 | This opens up the Rename dialog and you'll
notice that down below New Group appears.
| | 02:22 | It's selected or highlighted so we can
type contact right over that. We'll type
| | 02:26 | in just File is good and click OK.
| | 02:27 | And you can see it's renamed here on the list.
| | 02:31 | Let's add another new group by
clicking the New Group button.
| | 02:34 | Again, it's called New Group by default.
| | 02:37 | With it selected, we can click
Rename and let's call this one Edit.
| | 02:41 | Now you can have as many groups as you
like, as many tabs as you like, but I
| | 02:45 | think you've got the idea.
| | 02:46 | Now it's time to start adding the commands.
| | 02:49 | So if we select File and go over to
the left-hand side now and start choosing
| | 02:53 | the commands related to working with
Files, we would simply select them and move
| | 02:57 | them over to the right-hand side.
| | 02:59 | For example, if you create a lot of new
pages with Rule Lines, you could select
| | 03:03 | that from the list, click the Add
button and because File was selected, it gets
| | 03:09 | added to that group.
| | 03:11 | Let's scroll a little further down now
and you can see all of these commands are
| | 03:14 | listed alphabetically.
| | 03:15 | We'll move down to the Print section and
you can choose any of the Print commands.
| | 03:21 | Now you'll notice as you hover over
these you get a little bit of an idea.
| | 03:24 | In his case, this is a File Print and the
other Print command when we hover over
| | 03:28 | that is the Print menu.
| | 03:30 | This gives us the options and we
can see that because a little arrow
| | 03:32 | appears next to it.
| | 03:33 | So that's the one we want.
We'll select it and click Add.
| | 03:37 | Now we'll select the Edit group and we'll
start adding commands to the Edit group.
| | 03:41 | For example, if you wanted your Cut,
Copy and Paste commands to show up there,
| | 03:46 | you'd select them from the group, click
Add, we'll do the same for Copy and when
| | 03:53 | we scroll down to Paste, you're going to
notice several Paste options and again,
| | 03:58 | we'll need to do just hover over them
to see the little tooltip that appears.
| | 04:01 | This allows us to add the Paste Gallery.
There's the Paste command, which is
| | 04:06 | simply pasting whatever was copied or cut,
and then we also have the Paste menu,
| | 04:11 | which allows us to click the drop-
down and select different Paste options.
| | 04:14 | So let's choose that one, click Add,
and now we created our new tab called My
| | 04:19 | Stuff with two groups, File and Edit.
All of it's expanded to display the
| | 04:23 | commands we've just added, we can
reorder them if we wanted to but when we're
| | 04:27 | done, we simply click OK at the
bottom and we'll look at the Ribbon.
| | 04:31 | We've got a new tab now at the
beginning called My Stuff. When we select it,
| | 04:35 | we'll see the two groups. We've got
File and Edit and you'll see the different
| | 04:38 | commands showing up and there's
our Paste menu with the drop-down.
| | 04:41 | So when we click that, we'll see Paste options.
| | 04:44 | So remember even though the
Ribbon is designed to help you work more
| | 04:47 | efficiently, you can always improve
on that by customizing it to better
| | 04:51 | suit your needs.
| | Collapse this transcript |
| Exploring the new Backstage view| 00:00 | New to the Microsoft Office 2010 suite
of programs is Backstage View and this
| | 00:06 | also applies to OneNote 2010.
| | 00:08 | Backstage View replaces the old Office
button, even the File menu from earlier
| | 00:13 | versions of OneNote.
| | 00:14 | You'll notice to the left of the
Ribbon at the very top is the File tab.
| | 00:19 | Click this and you're in Backstage View.
| | 00:21 | Here's where you'll see a number of File
commands, things you would do to a file
| | 00:25 | as opposed to things you would do
inside a file, like opening, creating new
| | 00:30 | documents or notebooks in this case,
sharing, saving, printing and so on.
| | 00:35 | You'll also be able to access
information in each of these categories.
| | 00:38 | For example, if you wanted to create a new
notebook, you could click New and over on
| | 00:43 | the right-hand side, you'll see options
for creating new notebooks for the Web,
| | 00:47 | over a Network or on your Computer.
| | 00:49 | Here's also where you would name the
notebook and choose its location to be stored.
| | 00:54 | When you go to Print, you'll see all
of the print options. In this case,
| | 00:57 | Print and Print Preview.
| | 00:59 | You can also access OneNote
Options from Backstage View.
| | 01:03 | Click Options and you'll see the
OneNote Options dialog we saw in the previous
| | 01:07 | lesson, when we were customizing the Ribbon.
| | 01:10 | Here you'll notice Customize Ribbon
is available and we have all of those
| | 01:14 | options for customizing our user
interface that we saw in the previous lesson.
| | 01:18 | So, for example, if you wanted to
remove a Custom tab, you simply select it,
| | 01:23 | click the Remove button and it's gone.
| | 01:25 | Click OK to save those changes and this
also closes up the OneNote Options and
| | 01:30 | takes you out of Backstage View.
| | 01:32 | So remember, there's no more Office
button if you're accustomed to using the
| | 01:36 | 2007 suite of applications for
Microsoft. There's no more File menu but by
| | 01:42 | clicking the File tab, you can
access the new Backstage View.
| | Collapse this transcript |
| Working with the Quick Access toolbar| 00:00 | Also new to the OneNote 2010 user
interface is the Quick Access Toolbar.
| | 00:05 | This totally customizable toolbar
appears by default in the top left-hand
| | 00:10 | corner of your screen.
| | 00:11 | Here's, where you'll gain quick and
easy access to commonly used commands.
| | 00:15 | Notice, as you'll hover over the
buttons you'll see a tooltip indicating what
| | 00:19 | the default buttons do such as Back,
Undo, and there is two view buttons that
| | 00:24 | appear here as well by default,
Dock to Desktop and Full Page View.
| | 00:28 | But the button that appears next to the
last button, the drop-down button, allows
| | 00:32 | you to customize your Quick Access Toolbar.
| | 00:35 | Click this to see a list of
commands that are currently shown on the
| | 00:38 | Quick Access Toolbar.
| | 00:39 | They have check marks next to them as
well as commands that currently don't
| | 00:43 | appear on the Quick Access Toolbar.
| | 00:45 | They won't have check marks next to them.
| | 00:47 | So, if wanted to add the
Print button here, you could.
| | 00:50 | Simply select Print from the drop-down menu
and it appears as the last button on your toolbar.
| | 00:56 | So, we can add and remove buttons as we please.
| | 00:58 | But what we can't do is change the
size of those buttons or we can't create a
| | 01:02 | toolbar that has multiple rows of buttons.
| | 01:05 | We are kind of limited to a single row and
the size of button you see here by default.
| | 01:10 | But we can do though is take it a step further.
| | 01:12 | Click the drop-down and instead of
selecting or deselecting commands that appear
| | 01:17 | by default on the list, move a little
further down and select More Commands.
| | 01:22 | This takes you into the OneNote
Options with Quick Access Toolbar selected.
| | 01:27 | Now, we've got even more commands that
can be added to the Quick Access Toolbar.
| | 01:31 | On the right-hand side, we'll see the current
list of buttons, which we can also rearrange.
| | 01:36 | For example, if we wanted Print to be
near the beginning with selected and use
| | 01:41 | the up arrow to move it up the list.
| | 01:44 | We'll move it right above the Undo command.
| | 01:47 | To add commands, simply find them on
the list. For example if we wanted to add
| | 01:51 | the Redo button we could
select it and click Add.
| | 01:56 | Now, you'll notice that it
appears ahead of the Undo button.
| | 01:59 | But it is selected.
| | 02:00 | You can click it again to
make sure it's highlighted.
| | 02:02 | Click the down arrow to move it
below the Undo button and you've totally
| | 02:06 | customized your Quick Access Toolbar.
| | 02:08 | You'll also have the ability from the
OneNote options dialog here to choose
| | 02:12 | where the Quick Access Toolbar appears.
| | 02:14 | Because it's currently appearing above
the Ribbon, the check box down at the
| | 02:18 | bottom allows us to show the
Quick Access Toolbar below the Ribbon.
| | 02:22 | Select this check box to do that.
| | 02:24 | When you click OK, you'll see the changes.
| | 02:27 | First of all the Quick Access Toolbar
now appears below the Ribbon and you'll
| | 02:31 | also see your new buttons that have
been added. Click that drop-down if you
| | 02:35 | prefer to move the Quick Access
Toolbar back above the Ribbon.
| | 02:39 | Notice it's available from
this drop-down menu as well.
| | 02:42 | This time it says Show Above the
Ribbon and we moved it back to the top.
| | 02:47 | At any time if you need to reset back
to the default, click the drop-down ,again
| | 02:51 | select More Commands, which allows us to
customize our Quick Access Toolbar, and
| | 02:57 | down below Customization here you'll see Reset.
| | 03:00 | Click this and choose to reset only the
Quick Access Toolbar as opposed to any
| | 03:04 | and all customizations.
| | 03:07 | You'll need to confirm this
by clicking Yes. Then click OK.
| | 03:11 | You'll notice your Quick Access
Toolbar is back to the way it started.
| | 03:15 | So, with so many commands to choose
from here in OneNote2010, remember you've
| | 03:19 | always got the Quick Access Toolbar
to gain quick and easy access to the
| | 03:23 | commands you use most often.
| | Collapse this transcript |
| Docking your OneNote window| 00:00 | If you do a lot of research, say you're
using the Internet and you like to take notes
| | 00:04 | at the same time in OneNote, you are
going to like the new view option called
| | 00:08 | the Dock to Desktop view.
| | 00:10 | It allows you to move the OneNote
program window to the side of your Windows'
| | 00:13 | desktop where it docks alongside other
Windows such as a Web browser or another
| | 00:18 | Microsoft Office program for example.
| | 00:20 | Let's say we want to review some content
from a presentation in PowerPoint while
| | 00:24 | we take notes here in our notebook in OneNote.
| | 00:27 | As we flip back and forth between the two
programs we are able to view the contents
| | 00:32 | andwe'd have to switch back to take our notes.
| | 00:34 | Wouldn't it be nice if we
could see everything at one time?
| | 00:36 | When we switch back to OneNote, we
can access that new view by going to the
| | 00:41 | Quick Access Toolbar and
clicking the Dock to Desktop button.
| | 00:45 | You could also use the keyboard
shortcut, Ctrl+Alt+D, or you could also access
| | 00:50 | this from the View tab on the Ribbon.
| | 00:53 | However you do it, watch what
happens when you select Dock to Desktop.
| | 00:57 | Over here on the right-hand
side is where you'll find OneNote.
| | 01:00 | It minimizes the user interface
and shows you only your current page
| | 01:04 | alongside the other window.
| | 01:05 | You can see everything fits perfectly here,
allowing you to see everything you need at once.
| | 01:10 | So, you can be viewing the content,
you could be over here on the right-hand
| | 01:14 | side taking your notes, and when you
want to switch back to Normal View, here
| | 01:22 | in OneNote, you'll notice the other
option on the Quick Access Toolbar is
| | 01:25 | actually Full Page View.
| | 01:27 | That's not Normal View.
| | 01:29 | So, to access Normal View, you actually
go to the View tab on the minimized Ribbon.
| | 01:34 | This opens it up and you'll notice
that one of the options here in the Views
| | 01:37 | group is Normal View.
| | 01:39 | Select that and OneNote is back to Normal View.
| | 01:42 | PowerPoint, the other program we were
working with, if switch back to it is back
| | 01:46 | to maximized as well.
| | 01:48 | So, if you are one of those people who
likes to use OneNote to take notes while
| | 01:51 | researching or accessing content from
another program, the new Dock to Desktop
| | 01:56 | view will come in very handy.
| | Collapse this transcript |
|
|
2. Improved EditingSelecting paste options with ctrl + v| 00:00 | When you cut or copy content from one
location to be pasted in another location,
| | 00:05 | there are Paste options that are
available to you, allowing you to keep
| | 00:08 | formatting, change up the
formatting along the way.
| | 00:11 | Those options were never available to
you when using the keyboard shortcut.
| | 00:14 | At least not until now.
| | 00:16 | So, we are going to
explore it here OneNote 2010.
| | 00:17 | We're going to use our AGM 2010 notebook.
| | 00:20 | We will go to the Speaker List page, and
select the sub page title, David Rivers.
| | 00:26 | You can see there's a spot
here for inserting a biography.
| | 00:29 | Let's say that content exists somewhere
else such as in a Word Document. We will
| | 00:34 | switchover to Microsoft Word and we
want to take the name at the top and all of
| | 00:38 | the description down below by clicking
and dragging from the beginning down to
| | 00:42 | the end. We select everything and the
keyboard shortcut for copying this because
| | 00:47 | we want to leave a copy here
is Ctrl+C. Hold down Control.
| | 00:50 | While holding that down, tap the letter C.
Everything gets copied to the Clipboard.
| | 00:55 | It's sitting there waiting to be pasted now
and in our case, we want to paste it in OneNote.
| | 01:00 | So, we'll switch back to that
program and inside the note where it says
| | 01:03 | Insert Bio here, we will click-and-
drag across that text because we actually
| | 01:07 | want to replace it.
| | 01:08 | So, because it selected, whatever we
paste now will replace the selected text.
| | 01:13 | Now traditionally, you might go up to
the Ribbon and click the Paste drop-down
| | 01:17 | button and see those Paste options for
keeping Source Formatting, Merging or
| | 01:22 | Removing the formatting and keeping the text
-only. You might even see a Picture option.
| | 01:27 | Well those options were never available to
you if you like to use the keyboard shortcut.
| | 01:31 | So, we're going to do that by using
Ctrl+V. Hold down Control, tap the letter V,
| | 01:36 | and automatically it's going to be
pasted using the default option, but what's
| | 01:41 | new is what appears at the bottom
corner here, Paste Options, and we can click
| | 01:46 | that arrow to see the same Paste
options we can see from the Ribbon or by
| | 01:49 | right-clicking with the mouse.
| | 01:51 | So, the first one we
will Keep Source Formatting.
| | 01:53 | That's the default and
that's what we see right now.
| | 01:56 | You can see all of the formatting
that we saw in the Word document.
| | 02:00 | Another option is to Merge Formatting,
so it will take some of that formatting
| | 02:03 | from Word and merge it with the
formatting that's here in OneNote.
| | 02:07 | If we select that, you can see
what happens. It's very similar.
| | 02:10 | We've got the same font, but we've got
some of the attributes from the Word document.
| | 02:14 | Same thing goes for the title.
| | 02:16 | What I really like though is that we
can go back down to that same button and
| | 02:20 | try some other options,
such as to Keep Text Only.
| | 02:24 | This way none of the formatting is copied over.
| | 02:26 | It's just the text and we can do our
own formatting here if we wanted to.
| | 02:30 | We go back to that drop-down and select it.
| | 02:33 | Another option is Picture, and this doesn't
always show up here but it does in this
| | 02:37 | case because you may have noticed in the
Word document, there was a graphic line
| | 02:41 | separating the title, the name David
Rivers, from the description down below.
| | 02:45 | So we could actually paste
the content as a picture.
| | 02:48 | Let's select that and see
what happens. Look at that.
| | 02:51 | It's the exact same look that we saw
in the Word document, but when we click
| | 02:54 | inside here, you will notice
the handles around the outside.
| | 02:57 | This is a picture of that text.
| | 02:59 | That's not real text.
| | 03:01 | So, we really don't want to do that. What we
want to do is switch it back to the other options.
| | 03:06 | So we are going to select it. Press Delete.
| | 03:09 | It's still in the Clipboard.
| | 03:11 | We'll do a Ctrl+V, and there
is our Options down below gain.
| | 03:15 | So we select that and
let's go to keep the text only.
| | 03:19 | So, we can do our own
formatting here in OneNote.
| | 03:21 | You can see it's just very plain text, but
it's all of the content from the Word Document.
| | 03:26 | If this is the default that you want
happening every time you copy or cut and
| | 03:31 | paste content, you can go back to
this drop-down and choose set as default.
| | 03:36 | It's the one that's selected, Keep
Text Only, so we'll click Set as Default
| | 03:40 | Paste, and now every time we cut or
copy content from somewhere else and paste
| | 03:45 | it here in OneNote,
it will be pasted as text only.
| | 03:48 | Something that was never available
to you when using keyboard shortcuts
| | 03:51 | in previous versions.
| | Collapse this transcript |
| Using styles from the quick gallery| 00:00 | Along with the new Ribbon in OneNote
2010, comes access to the Styles Gallery,
| | 00:04 | where you can quickly access various
styles to be applied to existing content.
| | 00:09 | We're going to work with our AGM 2010
notebook in the Speakers section, with
| | 00:13 | the Speaker List page and the sub-page David
Rivers selected. We do have some content here.
| | 00:18 | In the Bio section, we have a heading, a
subheading, and some content down below.
| | 00:23 | So we'll use the Styles Gallery
to change the look of this note.
| | 00:26 | Let's start by double-clicking Bio to select it.
| | 00:30 | Now from the Ribbon on the Home tab,
in the Styles section, we can select
| | 00:33 | Heading 1 directly from this list.
| | 00:36 | It's automatically applied to the selected text.
| | 00:38 | Let's do the same for David Rivers.
| | 00:41 | We'll select it first by clicking
and dragging and apply Heading 2.
| | 00:45 | Now we'll select the remaining text.
| | 00:49 | To see a full list of styles in the
Styles Gallery, we'll click the More button.
| | 00:54 | Now we have access to every
style here available to us.
| | 00:57 | So we'll select Quote to apply
that style to our selected text.
| | 01:01 | We can deselect it by clicking
anywhere on the page to see the end result.
| | 01:05 | So the styles in the Styles
Gallery were never accessible in previous
| | 01:09 | versions of OneNote.
| | 01:10 | Thanks to the new Ribbon interface,
we now have access to the Styles Gallery.
| | Collapse this transcript |
| Using the improved bulleted lists| 00:00 | If you like to work with bulleted lists
in OneNote, you'll be very happy about
| | 00:04 | a minor improvement that was made here in
OneNote 2010, involving the first level bullets.
| | 00:10 | Now when you create a bulleted
list, indents will match previous
| | 00:14 | text automatically.
| | 00:15 | So your bullets will always be lined up nicely.
| | 00:18 | Let's test this out with our AGM 2010 Notebook.
| | 00:20 | We're in the Event Planning section.
| | 00:23 | Under the Facility page,
we've selected the Room Setup.
| | 00:27 | Here we have a note that starts off
with some items that are bulleted.
| | 00:30 | Then down below, we have another heading and
additional items that should also be bulleted.
| | 00:35 | So we're going to select those
items by clicking and dragging.
| | 00:39 | Once we've got our four items selected, we can
turn the bullets on a couple of different ways.
| | 00:44 | One option is from the Basic Text
section, or a group on the Home tab of the
| | 00:48 | Ribbon, or whenever you select content
now you'll notice these mni toolbars
| | 00:52 | showing up, as you move
up and over to the right.
| | 00:56 | On the mini toolbar, we
do have a Bullets button.
| | 00:59 | So when we select this, look what happens.
| | 01:01 | All of the items line up perfectly with
the items that appear a little further
| | 01:06 | up in the note, and the
bullets are exactly the same.
| | 01:09 | So this is a minor improvement that
was very highly requested that's going to
| | 01:14 | save you a lot of hassles when
trying to line up your bulleted items.
| | 01:18 | As we go over to the other note
involving Kits, we can select each of
| | 01:22 | those items as well.
| | 01:24 | Once we've got them selected, this time
let's go to the Basic Text group on the
| | 01:28 | Home tab of the Ribbon, and
select the Bullets button there.
| | 01:31 | Notice it's the same bullets and
the same indent that's applied to
| | 01:34 | this separate note.
| | 01:35 | Now we're going to select some sub-
items, the Agenda down to the end of
| | 01:39 | Notepaper, and we should
increase the indent for that.
| | 01:43 | They're really sub-items of Documentation.
| | 01:45 | So we can do that from the Basic
group here on the Ribbon as well.
| | 01:49 | Increase Indent Position and you can
see the default bullets are applied.
| | 01:53 | Everything lines up nicely.
| | 01:55 | So once again, although it's a very
minor improvement, it was highly requested.
| | 01:59 | It's going to save you some time when
trying to line up items in bulleted list
| | 02:03 | that appear in the note.
| | Collapse this transcript |
| Adding math equations to notes| 00:00 | In Microsoft Office 2007, the Equation
Editor was only available in Microsoft Word.
| | 00:06 | It's now available in the other
programs including OneNote 2010 as part of the
| | 00:12 | Microsoft Office 2010 Suite.
| | 00:13 | We're going to explore the Equation
Editor using our AGM 2010 notebook in the
| | 00:17 | Event Planning section on the Attendees page.
| | 00:20 | We'll just click in a
blank spot to add an equation.
| | 00:23 | Let's go to the Insert tab on the Ribbon.
| | 00:26 | In the Symbols group, you'll
notice a button for Equations.
| | 00:30 | When we select this, we see a
preset list of equations to choose from.
| | 00:35 | So if you wanted to add for example the
Expansion of a Sum, you can move down to
| | 00:39 | the list, and select it by clicking,
and it's inserted onto your page.
| | 00:44 | You'll notice something that happens here.
| | 00:46 | The Equation is entered for
you in its default format.
| | 00:49 | You can see it's highlighted.
| | 00:50 | And the Design tab has now appeared on
the Ribbon under Equation Tools, giving
| | 00:55 | you access to all of the tools, the
symbols, and structures that could be used
| | 01:01 | when creating and editing an equation.
| | 01:04 | Let's just click outside that selected note,
and you can see the end result of the equation.
| | 01:09 | You can also type in your own equations.
| | 01:12 | Let's move over to the note here
under Estimated number of attendees.
| | 01:16 | Here we see the Total cost per attendee is
equal to X. So I'll click just below that.
| | 01:20 | We'll go back up to Insert.
| | 01:22 | We'll click the drop-down button for Equation.
| | 01:25 | This time we'll go past all of the
presets and click Insert New Equation,
| | 01:30 | because you can type in
your own equations as well.
| | 01:32 | Now the same thing happens.
This time though we see Type equation here.
| | 01:36 | But we do see the Design tab under
Equation Tools giving us access to all of the
| | 01:40 | Symbols and Structures.
| | 01:42 | We can use our mouse to insert them and
some we can even get from the keyboard.
| | 01:47 | So let's start typing.
| | 01:48 | For example, the equation we need here is
going to figure out the Total cost per attendee.
| | 01:54 | So that's X. So we'll just
type in a capital X equals.
| | 01:58 | We can type in from the keyboard or
select it from the list of symbols in the
| | 02:01 | Symbols gallery, X=.
| | 02:04 | In this case, we want a round bracket.
| | 02:06 | So we can type that on the keyboard.
| | 02:09 | We're going to have to add up the Room
rental, Catering, Materials and Travel
| | 02:13 | together and divide them by
the Estimated number of attendees.
| | 02:17 | So in this case, we're
going to use our keyboard.
| | 02:19 | So that's going to be B+.
| | 02:20 | Now we can get the plus sign from
the Symbols gallery if we wanted to.
| | 02:24 | But since we're typing, it's a
little easier just to get it from here.
| | 02:29 | We're going to add up all of those,
and close it off with a bracket.
| | 02:34 | We want to divide that by A, which
is the estimated number of attendees.
| | 02:38 | Let's get the division symbol here,
which something it's not easily
| | 02:42 | accessible from the keyboard. We'll select it.
| | 02:45 | Now we'll just type in the letter A.
That's our equation for figuring out the
| | 02:49 | total cost per attendee.
| | 02:51 | Now we can click outside
this note and it's deselected.
| | 02:55 | This is an equation.
| | 02:56 | So watch what happens when
we go back to make changes.
| | 02:59 | When we click inside the equation,
OneNote knows that this is just not standard
| | 03:03 | text like the rest of the text in
this note, but rather it's an equation.
| | 03:07 | We automatically see the Design tab
again under Equation Tools, giving us access
| | 03:12 | to the various tools, symbols, and structures.
| | 03:15 | So this was never available in anything, but
Microsoft Word in previous Office editions.
| | 03:20 | Now in OneNote 2010, you have
access to the Equation Editor, and all of those tools.
| | Collapse this transcript |
| Translating text with the mini-translator| 00:00 | There is a new Mini Translator in
OneNote 2010 that lets you use your mouse
| | 00:04 | to point to a word or a phrase, and see a
translation into the language of your choice.
| | 00:10 | Think of how useful this could be
for anyone working in a bi- or a
| | 00:12 | multilingual environment.
| | 00:14 | Imagine working in a shared notebook
for example with others who speak a
| | 00:18 | different language, or working with content
copied from a web site in a foreign language.
| | 00:22 | We are going to test it out using our AGM
2010 notebook with the Speaker section selected.
| | 00:28 | And under the Speaker List page,
we are going to select David Rivers.
| | 00:32 | Now here we've got our bio in English.
| | 00:34 | And we've copied it to create a German version.
| | 00:37 | So the bio will be German. It would make sense then
that the word German appears in that language.
| | 00:44 | So we are going to use a
Mini Translator to do that.
| | 00:46 | So we'll be translating from English to German.
| | 00:50 | First step is to turn it on.
| | 00:51 | We do that from the Review tab.
| | 00:54 | Now in the Language group,
you'll notice a Translate button.
| | 00:57 | We select this and here is
where we find the Mini Translator.
| | 01:01 | And just selecting it here will turn it on.
| | 01:03 | But you'll notice that for me I've got
the default language setup here as French.
| | 01:08 | It's the last language that I used.
| | 01:11 | If you've never used this before,
you don't even have a language there and
| | 01:14 | you'll be prompted to select one.
| | 01:15 | Or you can go back any time and
select it yourself by clicking Choose
| | 01:19 | Translation Language.
| | 01:20 | That's where we are going to go first.
| | 01:22 | We are going to Translate to German.
| | 01:24 | So we're going to click here to
change it from French to German.
| | 01:28 | We are going to click OK and turn it
on by going back to the Translate button
| | 01:33 | and clicking Mini Translator.
| | 01:36 | Notice that German now
appears as the language of choice.
| | 01:40 | Now all we have to do is move our mouse
over a word or select a group of words
| | 01:44 | or phrase to see the translation.
| | 01:46 | So, if we hover over the word German,
release the mouse, just let it sit there
| | 01:50 | for a second, you'll see it start to appear.
| | 01:52 | As you move up to the Mini Translator,
you'll see we are using the Online
| | 01:56 | Bilingual Dictionary.
| | 01:58 | And the word German in English
appears and then the translation down
| | 02:02 | below, which deutsch.
| | 02:04 | You've also got some buttons down below
that allow you to, for example, copy the
| | 02:08 | translation if you needed to, or
access additional translation tools from the
| | 02:13 | research pane using Expand button.
| | 02:16 | Or if you want to here what the word German
sounds like, you could click the Play button.
| | 02:20 | We already know what it is because
it's in English but you could use this on
| | 02:23 | foreign words to hear them
pronounced in that language.
| | 02:26 | Now in this case, we are going from
English to German and there is the spelling.
| | 02:31 | Now if you want to try to remember
that you could or you could use Copy,
| | 02:36 | clicking the Copy button, click anywhere
on your page, and right-click and Paste.
| | 02:43 | Now you've got everything appearing in
its own little note here on the page.
| | 02:47 | And all you have to do is select the word.
| | 02:50 | And that's the word we want to actually
copy now. So we'll right-click and choose Copy.
| | 02:55 | And we are going to replace the
word German here by double-clicking it,
| | 03:01 | right-clicking, and we are going to Paste.
| | 03:03 | But notice we do have the Paste options here.
| | 03:06 | We don't want the Source Formatting.
| | 03:07 | We might want to Merge, but it's
probably best just to keep the text-only.
| | 03:11 | And that way it takes on the
formatting of our heading. There we go.
| | 03:16 | Now we can go over to this note, click
the border at the top, press Delete on
| | 03:20 | your keyboard to remove it.
| | 03:21 | And we just translated the
word German into Deutsch.
| | 03:25 | So the Mini Translator. You have it
right at your fingertips with no language
| | 03:29 | interface packs or proofing
tools that need to be installed.
| | Collapse this transcript |
|
|
3. Organizational ImprovementsExploring section and page tab improvements| 00:00 | OneNote 2010 simplifies the navigation
of notebooks containing a large number
| | 00:05 | of sections and pages.
| | 00:07 | Let's investigate this using
our Conference notebook here.
| | 00:10 | You'll notice we are in
the Weekly Meeting section.
| | 00:13 | And over on the right-hand side we've got
several pages that appear in this section.
| | 00:18 | One thing that's been improved is
the ability to create a new section.
| | 00:22 | It's much easier now.
| | 00:23 | thanks to this new tab.
| | 00:25 | And when we click this button, we
instantly have a new section and you'll notice
| | 00:29 | that the New Section is
highlighted, so we can type in a new name.
| | 00:33 | So let's type in To Do List for example.
| | 00:36 | When you press Enter or Return, you've
created your new section and you're ready
| | 00:40 | to start creating notes on your very first page.
| | 00:43 | Let's go back to Weekly Meetings.
| | 00:45 | Another enhancement makes it easier to
insert new pages anywhere in your page tab.
| | 00:50 | Say up here over here on the right-hand side.
| | 00:52 | And you'll notice that when you hover over
the Page tabs an icon appears just to the left.
| | 00:56 | And when you move to that, you'll see a
dividing line appear in between the tabs
| | 01:01 | where your mouse is.
| | 01:03 | And this is about to create a new page.
| | 01:05 | So, for examples, if you want to
create a new page just above our first page
| | 01:09 | we move up there and you see the
dividing line, click the New Page icon, and
| | 01:13 | you've got your new page.
| | 01:15 | Let's call this one September Meetings.
| | 01:20 | And we will do the same
for October and November.
| | 01:23 | So we will move to October 6, move
over to our New Page icon, click, and
| | 01:28 | type October Meetings.
| | 01:30 | And this is a great way to stay
organized because we are going to create
| | 01:33 | sub-pages for each of the months.
| | 01:36 | Do the same for November.
| | 01:37 | So now it's just a matter of creating
sub-pages out of the actual meeting pages.
| | 01:45 | You can do that by selecting them.
| | 01:47 | We'll click the first of September
Meeting for September 2nd. Clicking that page
| | 01:51 | tab takes us to that page.
| | 01:52 | We will move down to the last
September meeting for the 29th, hold down the
| | 01:56 | Shift key and click it to select all of them.
| | 01:59 | And you can see they are all
highlighted or selected here.
| | 02:02 | So all we have to do is move our mouse
over any one of the selected page tabs,
| | 02:06 | right-click and choose to create sub-
pages from them by clicking Make Subpage.
| | 02:12 | Now they are sub-pages of the
September Meetings page tab.
| | 02:15 | So we can do the same now
for our October Meetings.
| | 02:18 | Select the first one for
October 6the. Hold down Shift.
| | 02:21 | Once they are all selected, right-
click, and choose to Make Subpages.
| | 02:26 | And we only have one for
November, but we can do it.
| | 02:28 | I'll just first select it, then right-
click, and we will choose Make Subpage.
| | 02:32 | So now you can see all of the pages and
you can imagine that when they start to
| | 02:37 | pile up this page tab area
is going to get very crowded.
| | 02:41 | So there is another enhancement that
makes it better to visualize your page tab
| | 02:46 | hierarchy and that's the
ability to collapse and expand groups.
| | 02:50 | If we go up to the September
Meetings tab and move to the right-hand side,
| | 02:53 | you'll see this little icon,
it looks like an up arrow, and this is
| | 02:56 | going to collapse the group.
| | 02:58 | So we'll give it a click, we'll
move down to October and do the same.
| | 03:01 | Now you can see the arrows have
changed direction, indicating that we can go
| | 03:05 | there to expand them when needed.
| | 03:07 | Right now November Meetings are fully expanded.
| | 03:11 | And if we want to go back to any of
our October Meetings, you click that same
| | 03:14 | icon that's now inverted to expand.
| | 03:16 | When we are done, go back and collapse.
| | 03:20 | So all these enhancements to the
navigation of your notebooks will help you stay
| | 03:23 | organized when working with a large
number of sections, pages and sub-pages.
| | Collapse this transcript |
| Locating content with a fast search| 00:00 | There has never been a faster way to
find content and get to the most often used
| | 00:04 | pages in your notebook,
thanks to instant search.
| | 00:08 | Search results now appear as
you type them in OneNote 2010.
| | 00:11 | We are going to check it out
using our Conference notebook here.
| | 00:14 | Now instant search is available by
default so long as your Windows installation
| | 00:19 | has the Microsoft Windows
Desktop Search component installed.
| | 00:22 | To check this out go to Backstage view by
clicking the File tab, then click Options.
| | 00:28 | Next, select Advanced from the Navigation
pane and scroll down to the Search section.
| | 00:34 | Now if the Install Instant Search
button is available to you, you are going to
| | 00:38 | need to install it to
make use of instant search.
| | 00:42 | But by default, it should be dimmed
like mine is here so you know that instant
| | 00:46 | search is going to work.
| | 00:47 | Click Cancel and we are back to our notebook.
| | 00:50 | Now we go up to the Search field and as
soon as we click inside the Search field
| | 00:55 | something is going to happen.
| | 00:56 | If you've used this before,
you're going to see your Recent Picks.
| | 01:00 | And you can quickly go to
those pages by selecting them.
| | 01:04 | Notice this window or menu stays
open so you can quickly move between
| | 01:08 | those Recent Picks.
| | 01:09 | You can also go to your notebook
sections and you can expand or collapse the
| | 01:15 | various sections to go to
specific pages if you needed to.
| | 01:19 | Now if we wanted to locate something
such as workshops, for example, all we have
| | 01:24 | to do is type it in, in the Search field.
| | 01:27 | And as we start to type look what happens.
| | 01:30 | Those letters are highlighted and
you are going to see results down below,
| | 01:33 | including results in your Recent Picks.
| | 01:36 | they could include sections, could
include notebook names, or could be page names
| | 01:41 | and content as well.
| | 01:42 | So you can see it's broken up into these groups.
| | 01:45 | And now if you want to quickly go to any of
those sections or pages, simply click them.
| | 01:50 | You're going to see the characters highlighted
that you started to type in the search field.
| | 01:54 | So it's a really fast and easy way to
locate what it is you're looking for.
| | 01:58 | Let's try something else.
| | 01:59 | We will come back up here, give it a click,
take out the letters you typed, and type in d-a-v.
| | 02:04 | Let's say we are looking for
anything to do with David Rivers.
| | 02:07 | So we type d-a-v and it looks like, and
you can see over here in our September 2nd
| | 02:12 | meeting the word David does appear.
| | 02:14 | We can go out to the Pre-Conference Workshops.
| | 02:16 | It appears there as well.
| | 02:18 | As you can see the list narrows
down the more characters you type.
| | 02:22 | Now you can also choose what it
is you want to search through.
| | 02:26 | Notice at the very top of this menu,
you can click this link to change what it
| | 02:30 | is you're searching in.
| | 02:31 | So we'll click that link and you can
see the default. The checkmark appears
| | 02:35 | next to All Notebooks.
| | 02:36 | So if you have multiple notebooks open,
you could be searching for content in all them.
| | 02:40 | Just This notebook that you are in
could be selected or you can narrow it down
| | 02:44 | to a specific group of sections or
even a specific section if you needed to.
| | 02:49 | And if you want to just search a current page,
there it is right there, Find on This Page.
| | 02:53 | And notice the keyboard shortcut is
Ctrl+F, the keyboard shortcut that you use
| | 02:58 | for finding content in
almost any program out there.
| | 03:01 | We'll leave it selected as All Notebooks.
| | 03:04 | When you click anywhere on
your page, it closes up that menu.
| | 03:07 | And now you can see that with instant
search in OneNote 2010, you are going to
| | 03:11 | be spending less time searching for
content and you're going to have more time
| | 03:14 | to actually get your work done.
| | Collapse this transcript |
| Creating links to pages with wiki linking| 00:00 | In OneNote 2010 you can now easily
create a link to any existing page in a
| | 00:04 | notebook or even to a new page by
simply typing the wiki link syntax.
| | 00:09 | Let's give it a try using
our Conference3 notebook here.
| | 00:12 | With the Main Event section or tab
selected and the Schedules tab under Pages
| | 00:17 | selected, you'll notice we have a
short note here that kind of,shows us the
| | 00:20 | various days in our Conference and we do
see Workshops, and there is a Workshops
| | 00:25 | tab that already exists.
| | 00:26 | So let's click in front of the W in
the first Workshops for Day1 and add the
| | 00:31 | syntax you may be accustomed to
if you're familiar with wiki pages.
| | 00:35 | It's simply brackets.
| | 00:36 | We're going to put the left
brackets in before the W, two of them.
| | 00:40 | And those square brackets need to
appear on the right-hand side as well.
| | 00:44 | But we'll use the right-hand brackets.
| | 00:46 | And as soon as you hit the second one
on your keyboard, watch what happens.
| | 00:50 | It turns into a link.
| | 00:52 | And as we hover over that link, you
can see it's going to take us to the
| | 00:55 | Workshops section because it already exists.
| | 00:58 | So we click once and it takes
us directly to the Workshops tab.
| | 01:02 | That's an existing section.
| | 01:03 | What about creating new pages?
| | 01:05 | We can also do that.
| | 01:06 | Let's just click to the right
of Pre-Conference Workshops.
| | 01:10 | Let's say we want to create a new page
for Post Conference Workshops and create
| | 01:14 | the link from this page to that page.
| | 01:16 | All we have to do is start typing.
| | 01:18 | Again, we are going to use the same syntax.
| | 01:20 | We will start with a
couple brackets on the left.
| | 01:23 | And now we will type in
Post Conference Workshops.
| | 01:30 | That's the title we want for our new page.
We add the two brackets on the right.
| | 01:33 | And watch what happens after you
hit the second one. There it is.
| | 01:36 | We've created a link to Post Conference
Workshops that never existed until now.
| | 01:41 | It automatically created the new page,
Post Conference Workshops. When we click
| | 01:45 | there, you can see we've got our new
blank page and we are ready to start adding
| | 01:49 | the details for this particular page.
| | 01:52 | And of course, if we want to create
links there's other ways to do them as well.
| | 01:57 | Let's just type in some text.
| | 01:57 | We'll just click anywhere
on the page and type in Go to
| | 02:01 | Pre-Conference Workshops.
| | 02:07 | And we can select that text
and create a link out of it.
| | 02:09 | We can do that by going up to Insert.
| | 02:12 | You'll notice the Links group has a
Links button, click that, and now we see a
| | 02:17 | list of all our notebooks, sections, and pages.
| | 02:20 | So in this case we are
going to expand Workshops.
| | 02:22 | We want to go to Pre-Conference
Workshops so we select that and click OK.
| | 02:26 | We've created a link to that particular page.
| | 02:29 | We can test it by clicking it.
| | 02:31 | Sure enough it takes us right back there.
| | 02:32 | So you can see we've got all kinds of cross
links through our various pages in our notebook.
| | 02:37 | All this new wiki linking
functionality in OneNote 2010 does enable you to
| | 02:42 | easily create wiki like notebooks
with lots of cross-links across pages.
| | Collapse this transcript |
| Importing information with quick filing| 00:00 | With the new Quick Filing
functionality in OneNote 2010, you can import
| | 00:04 | information into OneNote in a
variety of different ways including sending
| | 00:08 | content to OneNote from
Microsoft Outlook and Internet Explorer.
| | 00:12 | You can even print any document or
file directly to your notebook using the
| | 00:16 | OneNote print driver from another program.
| | 00:19 | So let's use our Conference4 notebook
here with the Speakers tab or section
| | 00:24 | selected and the List of
Speakers page being displayed.
| | 00:27 | Notice there are subpages
for each of the speakers.
| | 00:29 | And let's say all of the bios for those
speakers exist in other sources such as
| | 00:34 | the Internet or another document for example.
| | 00:37 | We'll start with Internet
Explorer. Let's go there.
| | 00:40 | If you're following along, we're going
to go to the lynda.com web site and for
| | 00:44 | authors we're going to select David Rivers.
| | 00:46 | It takes us to the page
where we see a short bio.
| | 00:49 | So we'll select the name and
the bio by clicking and dragging.
| | 00:53 | And once it's all highlighted, just go
anywhere inside the selected text and
| | 00:57 | right-click your mouse and from the
pop-up menu, we're going to choose Print
| | 01:00 | just as if we're going to
print it to our printer.
| | 01:03 | But we're going to change it from our
default printer here under Select Printer
| | 01:08 | to Send to OneNote 2010.
| | 01:10 | There's the print driver that's
installed automatically when we install
| | 01:14 | the Office Suite 2010.
| | 01:16 | We also want to make sure that it's just the
selection that's going to be sent to OneNote.
| | 01:19 | So we'll choose that under Page Range.
| | 01:22 | And then we'll click Print.
| | 01:23 | Now the next thing that happens,
automatically you're switched over to OneNote 2010.
| | 01:28 | You're at the page where you left off
and now you have some options for choosing
| | 01:32 | where you want to import the content to.
| | 01:35 | Notice that there is a flashing
cursor in the Search field here.
| | 01:38 | We know we are going to the David Rivers page.
| | 01:40 | So let's start typing David Rivers.
| | 01:42 | You can see automatically it takes
us to a single page for David Rivers.
| | 01:47 | We can select it and click OK.
| | 01:50 | Automatically we're switched over to
the David Rivers page and the content is
| | 01:54 | copied or imported into our
page just like that. Okay.
| | 01:58 | What about if we've got the content
in another source like a Word document?
| | 02:02 | Let's leave the David Rivers page being
displayed here and switch to Microsoft
| | 02:06 | Word 2010 and open up a document called Bios.
| | 02:11 | Here we have a couple of
more bios including Karen Corey.
| | 02:13 | So we'll click and drag over
her name and the entire bio.
| | 02:17 | This time we'll go to Backstage View here in
Word by clicking the File tab and choose Print.
| | 02:24 | Again we need to change our printer.
| | 02:26 | So we'll click the Printer drop-
down and choose Send to OneNote 2010.
| | 02:30 | We want to make sure it's just
the selection, not the entire page.
| | 02:33 | So under Settings where it says
Print All Pages, we'll click there and
| | 02:37 | choose Print Selection.
| | 02:38 | Now we're ready to send it off.
| | 02:40 | Click the Print button.
| | 02:42 | And again we'll be switched over to OneNote.
| | 02:44 | Be careful you're at the page where
you left off, in this case David Rivers.
| | 02:48 | So we need to switch over to Karen Corey.
| | 02:50 | Again we could use the Search field or
if it happens to be a Recent Pick,
| | 02:54 | it might be on the Resent Picks list or if
you prefer, you can search manually by
| | 02:59 | expanding the various sections in your
notebooks, finding the Karen Corey page,
| | 03:04 | clicking once to select it, and then clicking OK.
| | 03:07 | You'll automatically be switched over to
the Karen Corey page and the content is
| | 03:11 | imported for you right there
on the page just like that.
| | 03:15 | Let's try this one more time.
| | 03:17 | We'll go back to Microsoft Word with
the same document but this time select
| | 03:21 | the Winston Barry bio.
| | 03:23 | So clicking and dragging over all of that text.
| | 03:26 | Go to Backstage View in Word.
| | 03:28 | Again we'll choose Print.
| | 03:29 | Luckily for us, we can save some time
because the last printer we selected,
| | 03:33 | which was the driver to Send to OneNote
2010, is still there as is the setting
| | 03:38 | to print selection.
| | 03:39 | All we have to do is click the Print button now.
| | 03:41 | There's one more option you need to
know about and it appears down below at the
| | 03:45 | bottom of this dialog.
| | 03:47 | There's a checkbox with Always send
printouts to the selected location, and this
| | 03:52 | is customizable later.
| | 03:53 | In other words you can disable this
if you want to by going to the OneNote
| | 03:57 | Options, but right now it's
available to us right here.
| | 04:00 | And if you've got a specific
section or a page that you want to use for
| | 04:05 | importing everything, this is a nice option.
| | 04:07 | Then you can avoid this step of
making your selection from a dialog-box.
| | 04:11 | And then you can just disperse the
content as you please by cutting and pasting
| | 04:16 | it around your notebook.
| | 04:17 | But in our case we want to
go to the Winston Barry page.
| | 04:21 | So let's just start typing in Winston.
| | 04:23 | It doesn't take much.
| | 04:24 | There it is, Winston Barry.
| | 04:25 | We'll select it and click OK. And there we go.
| | 04:29 | We've got all of our content from
different sources imported using Quick Filing.
| | Collapse this transcript |
|
|
4. Universal Access to NotesSynchronizing notes with Windows Live| 00:00 | One of the brightest new features in
OneNote 2010 is the ability to share your
| | 00:04 | notebooks over the web.
| | 00:06 | If you have a Windows Live account,
you can use SkyDrive now to store the
| | 00:10 | notebook, share it with others who can
access it from any computer connected to
| | 00:14 | the Internet from anywhere,
| | 00:16 | and in fact you don't even have to
have OneNote installed to be able to view
| | 00:20 | and edit the contents.
| | 00:21 | We're going to start in this
lesson by simply sharing a notebook.
| | 00:24 | We're working with the TwoTrees notebook.
| | 00:26 | With the User Conference tab selected,
I'm looking at my Conference Overview.
| | 00:30 | You could really have any notebook
opened at this point though, looking at any
| | 00:34 | of the sections and pages.
| | 00:35 | Now if you wanted to create a brand-new
notebook and share it using the web,
| | 00:39 | you would go to Share tab and use the
first button in the Shared Notebook group,
| | 00:43 | which is to create a new Shared notebook.
| | 00:46 | You'd have to provide a name for you
notebook and then choose the web as the location.
| | 00:50 | But if you already have the notebook,
you would choose Share This Notebook.
| | 00:54 | So let's click there.
| | 00:55 | Now you don't have to provide the name.
| | 00:57 | It's already provided.
| | 00:58 | Share On with Web selected, you're
going to see these options down below.
| | 01:03 | Now if you're not already logged in to
your Windows Live account, you can do so
| | 01:07 | by clicking the Windows Live SkyDrive link.
| | 01:10 | This will launch your default
browser and allow you to sign in.
| | 01:14 | If you don't have a Windows Live
account, you can use the link at the bottom,
| | 01:17 | Sign up for Windows Live SkyDrive.
| | 01:19 | And now you'll have that free space.
| | 01:22 | Or if you already have your account
and you don't need to launch the browser
| | 01:25 | and go sign in, you can do it right from
here in OneNote by clicking the Sign In button.
| | 01:29 | As soon as you click there, you will
see all of the options available to you.
| | 01:33 | If you're already signed in,
you won't be prompted for your username and
| | 01:36 | password or your email address and password.
| | 01:39 | And if you are signed in, you'll just see
what's available to you on your SkyDrive.
| | 01:44 | In my case you're seeing the defaults.
A folder called My Documents, which is
| | 01:48 | automatically shared with just me.
| | 01:50 | So it is a shared folder but
I'm the only one with the access.
| | 01:52 | There is also a Public folder
that is shared with everyone.
| | 01:56 | You would only put things in the Public
folder that you would let anyone access.
| | 02:00 | The other option is to create a
new Shared Folder. Let's do that.
| | 02:04 | We'll click New Shared Folder.
| | 02:06 | It's going to flip you over
to your Windows Live account.
| | 02:08 | And if you're already logged in, you're
going to see we're ready to create a new
| | 02:12 | folder called New Folder,
but we type right over that.
| | 02:15 | Let's type in Two Trees and click Next.
| | 02:20 | Now by default, you're going to have an
empty folder that's shared with just you.
| | 02:24 | If you want to change permissions,
click the Just me link and click Edit permissions.
| | 02:29 | Here's where you can go to
decide who has access to it.
| | 02:33 | Now if you've got friends set up in Windows
Live, you can go up a level to Some friends.
| | 02:38 | Here you'll see those friends can
add, edit details, and delete files.
| | 02:43 | You can go up to Friends, which is a
higher level, My friends and their friends,
| | 02:47 | or Everyone, which is the
same as a public folder.
| | 02:50 | So let's just go down to Some friends here.
| | 02:53 | Click the drop-down.
| | 02:54 | And let's say we only want them to be
able to view not actually change those files.
| | 02:58 | Now down below you can add specific people if
you wanted to by entering an e-mail address.
| | 03:03 | Go ahead and type one in if
you've got one handy and click Save.
| | 03:08 | Now you're going to see a list of who has
access to it as soon as you send off your message.
| | 03:13 | So you can see I'm sending a message.
| | 03:15 | You can add a little bit of a blurb
here if you wanted to, but let's just click
| | 03:18 | Send and off it goes.
| | 03:21 | So we changed permissions for this folder.
| | 03:23 | And down below you can see the
status has changed to people I selected.
| | 03:27 | And you can always go back
there to see who that is.
| | 03:29 | But let's switch back to OneNote
now because all we've done is shared
| | 03:33 | our current notebook.
| | 03:34 | And you can see here after creating a
new folder on Windows Live SkyDrive like
| | 03:38 | we just did, we have to click Refresh to
see the updated folder list, so the two
| | 03:42 | default folders and our
new one called Two Trees.
| | 03:46 | We haven't shared the actual notebook.
All we've done is created the folder that
| | 03:50 | will be shared with people.
| | 03:52 | Now when we click Share Notebook, it's
our current notebook that will be shared.
| | 03:56 | You can see it's connecting to the
notebook location and it will be uploaded there.
| | 04:00 | And just like when we share a notebook
using a network drive for example, you'll
| | 04:04 | have the opportunity to send that e-
mail to people telling them about this
| | 04:08 | shared notebook, providing the link so
they can go directly to it and access the
| | 04:13 | information in the notebook. And there we go.
| | 04:16 | There's that message.
| | 04:17 | You may be prompted if you're not
signed in to add your email address and
| | 04:21 | password to create the actual
shared notebook on the web, but you will
| | 04:26 | eventually see this message allowing
you to e-mail a link to the people that
| | 04:29 | you want to share this with or simply
click No, Thanks and just know that it
| | 04:32 | has now been shared.
| | 04:34 | It's available to you over the
web in your Windows Live SkyDrive.
| | 04:37 | So in the next lesson we'll talk about
how to access that using a browser and
| | 04:42 | the Microsoft OneNote Web App.
| | Collapse this transcript |
| Accessing and editing notebooks from a browser| 00:00 | When you decide to share a notebook
using your Windows Live SkyDrive and you
| | 00:04 | send out email messages to people to
invite them to access the notebook, here is
| | 00:09 | a typical message of what it might look like.
| | 00:11 | It'll tell you who sent you the shared
folder, the name of the folder, in this
| | 00:14 | case Two Trees, and you can
see it's on Windows Live.
| | 00:19 | The button for viewing the folder will
take you directly to that location in
| | 00:23 | Windows Live and launch
your web browser to do so.
| | 00:26 | So let's give it a click.
| | 00:29 | So here we are now, we are at the Two
Trees folder. You can see we've got Two
| | 00:32 | Trees as the name of our notebook as
well, and if you simply want to open it
| | 00:37 | up in OneNote, might have to do is click
the name. But what if you don't have OneNote?
| | 00:42 | Well as you hover over the name,
you'll notice some options appear off to the right.
| | 00:46 | One of them is to edit right in
your browser and this is going to make
| | 00:50 | use of the Web App version of OneNote.
| | 00:53 | It's a little bit paref down, so you
won't have all of the functionality but you
| | 00:56 | will be able to view the
contents and even edit those contents.
| | 00:59 | You also have other links for
commenting, for sharing, if you wanted to click
| | 01:04 | this and edit the permissions or even
send a link to additional people you could
| | 01:08 | if you're the owner. In this case I
am the owner, so I see these options
| | 01:12 | including editing permissions, setting
the link and if I click More, I can move it,
| | 01:17 | rename it, download it and
adjust its properties as well.
| | 01:20 | Down below you can see Shared with:
| | 01:23 | People with a link and this is what we
sent out, so that's the permissions that
| | 01:26 | are set up by default.
| | 01:28 | Let's access it now using our web
browser by clicking Edit in browser.
| | 01:34 | So here it comes, check it out,
where you have got the Revenues section.
| | 01:38 | the first section of our notebook and
the first page, the Income Statement
| | 01:41 | showing up, and we got our pared down
Ribbon in our Web App version here of
| | 01:47 | OneNote, but we've got down the left-
hand side, the navigation pane, so if we
| | 01:50 | want to go to our Recipes for example,
you simply click the section to expand it,
| | 01:55 | go directly to a page by clicking it,
you are going to see the contents and
| | 01:59 | they look very similar to what
you would see in OneNote itself.
| | 02:02 | Now if you look at the Ribbon, you do
have fewer tabs and on the Home tab we
| | 02:07 | have a lot of options here
for formatting our content.
| | 02:10 | You'll also have a new button at the
very end, which is to open in OneNote.
| | 02:13 | So if we do have Microsoft OneNote 2010,
you can click this button to open what
| | 02:18 | you see here in your browser in OneNote
itself, and you have access to the full
| | 02:22 | functionality that way.
| | 02:24 | From the Insert tab, you can see
it's a limited selection of what can be
| | 02:27 | inserted, Pages, Sections, Tables,
Pictures, Clip Art. You don't see options for
| | 02:31 | things like Video and Audio, but that's
okay. Typically when you're using a web browser,
| | 02:36 | you really just want to get
at the content itself to be able to view it,
| | 02:40 | and maybe make some changes
to some of the text for example.
| | 02:44 | Click the View tab and you
will see the View options.
| | 02:46 | Right now we are in Editing View.
| | 02:48 | If you want Reading View, it gives
you more space to look at the content as
| | 02:51 | opposed to all of the Navigation
buttons and Ribbon, etcetera, that take up space
| | 02:56 | on your screen, Show Authors and Page
Versions is functionality that's built-in
| | 03:01 | to the Web App version here.
| | 03:03 | But really all we have to do is simply
scroll around, expanding and collapsing
| | 03:08 | sections, looking at the various
pages by clicking them, and you can see in
| | 03:13 | this case, message at the top this
page contains items that can not be
| | 03:17 | displayed in OneNote Web App.
| | 03:18 | Open this notebook in OneNote to see
all the content. In this case a drawing is
| | 03:22 | not viewable, and that's all it is on this page.
| | 03:25 | The text is no problem.
| | 03:27 | We go to the Conference Overview.
Even some of that nice formatting we see,
| | 03:30 | thanks to the templates in OneNote,
all viewable here in the OneNote Web App.
| | 03:36 | When you are done, you just go up to
the Close button and click Close and
| | 03:40 | it takes you right back to the Windows
Live Screen, where you can go back to those
| | 03:45 | same options for the shared notebook.
| | 03:48 | So if you are sharing using Windows Live,
keep in mind that people can use the
| | 03:52 | new Web App to view the contents, even
make changes to it, depending on the
| | 03:56 | permissions you give out and if you
have OneNote installed, even better.
| | 04:00 | You've got access to the full
functionality of OneNote 2010.
| | Collapse this transcript |
|
|
5. Sharing and CollaboratingLocating newly added content with highlighting| 00:00 | When you're sharing a notebook with one
or more other people, the changes that
| | 00:04 | you make are updated and saved
automatically in your notebook.
| | 00:08 | So it's nice to be able to quickly see
where those changes are occurring so you
| | 00:11 | can review them without wasting
a lot of time searching for them.
| | 00:14 | To follow along, you're going to need
to be sharing a notebook with someone who
| | 00:18 | has made a change to your notebook.
| | 00:20 | Now changes do appear
automatically when you open up the notebook.
| | 00:24 | First of all, you'll notice in my
notebook called UserConference1, I have a
| | 00:27 | number of sections some of which are bolded.
| | 00:30 | These sections and section tabs are
bolded because changes have occurred to
| | 00:35 | those sections in some way or another and I
can quickly go there now to see what they are.
| | 00:40 | Now with Weekly Meeting selected, I
don't see any changes right here in front of
| | 00:43 | me but if I look at that Page tabs, you
will notice that one of them is bolded
| | 00:47 | and that's where the change has occurred.
| | 00:49 | So I can quickly go directly to that
page and the changes that I see here in
| | 00:53 | just the title actually is
highlighted because that's what's been added.
| | 00:57 | So someone's just added this brand
new note to the November meetings.
| | 01:02 | And I will be able to quickly
locate that thanks to the bolding.
| | 01:05 | Now if I go to the To Do List tab,
because it's also bolded, notice what happens here.
| | 01:10 | Weekly Meetings is no longer
bolded because I've seen that content.
| | 01:13 | In this case, there is a few pages only
the Catering page is bolded. You can see
| | 01:18 | all of that content is also highlighted.
| | 01:21 | Another way of course to get around to
the various pages that have changed is to
| | 01:26 | go up to the Share tab on the Ribbon,
and you'll notice in the Unread group
| | 01:31 | we've got a button for going from
Unread content to the next, using the Next
| | 01:36 | Unread button. I'll automatically go to
the Speakers section. You can see I am
| | 01:40 | in the list of Speakers page here
viewing content that is highlighted, because
| | 01:44 | it's either new or it has changed.
| | 01:47 | Now if I go back to the Unread group
here in the Ribbon, you'll notice I have
| | 01:51 | got the Mark as Read button.
| | 01:53 | It's a drop-down, so when I click
this I see a menu full of options here,
| | 01:57 | including at the very bottom that check-
mark that I see here next to Show Unread
| | 02:01 | Changes in This Notebook, and that's on
by default and that's why you're seeing
| | 02:06 | these changes bolded and highlighted for you.
| | 02:08 | So if you want to turn off this feature
for any reason, just click here and that
| | 02:12 | feature is no longer going to work for you.
| | 02:15 | If you want it back, just go back to
the drop-down, choose Show Unread Changes
| | 02:19 | in this notebook. When you select
it those changes will be visible.
| | 02:22 | Now in this case, we have
seen all of the changes.
| | 02:24 | So nothing is bolded or
highlighted at this point.
| | 02:27 | If someone were to make a change though,
instantaneously, I am going to be able
| | 02:31 | to locate that change
thanks to the highlighting.
| | 02:33 | So just imagine all the time you could
save, if you needed to review changes to
| | 02:37 | a notebook that were made by multiple authors.
| | Collapse this transcript |
| Knowing who wrote what with author indicators| 00:00 | When you share a notebook with others
and there are multiple authors who are
| | 00:03 | making modifications to the contents of
your notebook, it's nice to be able to
| | 00:07 | see who changed what and when.
| | 00:10 | This has setup
automatically for you in OneNote 2010.
| | 00:13 | Author indicators appear next to the
notes where authors have made changes or
| | 00:18 | additions to the existing page.
| | 00:21 | So in this case in our Travel section
of our User Conference OneNote book,
| | 00:24 | you'll see initials that you can hover
over with your mouse to see the full name
| | 00:28 | of the author as well as the
last modified date and time.
| | 00:32 | On some occasions more than one author
will contribute to a note and in that
| | 00:36 | case you will see multiple initials
and they'll be in the order of the most
| | 00:41 | recent change down to the last.
| | 00:43 | So the first modification was made by M,
in this case Microsoft, and you could
| | 00:48 | see the date and time.
| | 00:49 | Now as we move up the list of
initials we see the next author to make
| | 00:53 | modifications to this note as well as
the date and time of those modifications.
| | 00:58 | As you move through the various tabs,
you are going to see some of those
| | 01:01 | author initial showing up on various notes in
the various sections and pages in your notebook.
| | 01:06 | Now if you don't like to see those, if
they are distracting to you on your page,
| | 01:11 | go up to the Share tab on the Ribbon
and you'll notice a button in the Shared
| | 01:15 | Notebook group to Hide Authors.
When you click this button, you actually hide
| | 01:19 | all of those indicators and if you need
to bring them back, you click the same
| | 01:23 | button and you can see it toggles those
initials back. So you can view the exact
| | 01:28 | name of the author and date and time
and those modifications where made.
| | Collapse this transcript |
| Seeing past versions quickly with Page Versions| 00:00 | If you've ever wished you could go back
to a previous version of a page in one
| | 00:04 | of your notebooks to see what you use
to have well you now can in OneNote 2010
| | 00:08 | thanks to a new feature known as Page Versions.
| | 00:11 | We are going to use our UserConference3
notebook in the Weekly Meeting section
| | 00:15 | looking at a page titled September Meetings.
| | 00:17 | Next click the Share tab on the Ribbon
and take a look at the last group on the
| | 00:21 | Ribbon titled History.
| | 00:23 | You've got a button for Page Versions.
| | 00:25 | A button itself that will allow you to
see alternate versions that exist for the
| | 00:29 | page you're looking at, as well as a
drop-down with some options, but let's
| | 00:33 | start by noticing that the
button itself has grayed out.
| | 00:36 | This will tell you right away there
are no alternate versions for this page.
| | 00:41 | Now automatically versions are
tracked for you, in other words there is a
| | 00:45 | history that's been created.
| | 00:47 | If you click the drop-down, you'll
notice at the very bottom of this menu,
| | 00:51 | Disable History for This Notebook is an
option, but it's not checked off, so it
| | 00:55 | is enabled by default.
| | 00:57 | So let's see what happens now if we
go to the next page, sub-page under
| | 01:00 | September Meetings. We'll just
click Meeting for September 2.
| | 01:03 | Notice a Page Versions button is selectable now.
| | 01:07 | It's no longer grayed out.
| | 01:09 | This should tell you right away that
there are alternate versions of this page,
| | 01:13 | and if you want to see them
you just click the button.
| | 01:16 | Right away something happens over here
in our Page tabs underneath Meeting for
| | 01:19 | September 2, you'll see the date and
the author of the previous version.
| | 01:23 | Now keep in mind that Page
Versions don't last forever.
| | 01:27 | They do expire and over time
eventually Page Versions will be deleted
| | 01:32 | automatically for you by OneNote.
| | 01:34 | So if you are trying to view a Page Version
now and it's not there, it's simply expired.
| | 01:39 | And if you want to take a look at
that and see what it look like back then,
| | 01:42 | just click the Actual Page tab and
you'll see highlighted contents. This is what
| | 01:47 | it used to look like.
| | 01:48 | Now you'll also have some options
across the top of the page here. This is an
| | 01:52 | earlier version of the page.
| | 01:54 | It will be deleted over time but you
can click here to restore or delete the
| | 01:58 | version right now if you wanted to.
| | 02:00 | So let's just click there to see the options.
| | 02:02 | Restore this version, so you'll
have it right here in your notebook.
| | 02:06 | You can delete the version, copy the
page to somewhere else, and then you will
| | 02:10 | see options that are also available
from the Ribbon, deleting all the versions
| | 02:13 | in the section or the entire notebook.
There's the Disable option and High Page
| | 02:18 | Versions is as same as clicking the button.
| | 02:20 | We click it to view Page Versions.
| | 02:22 | We click it to hide Page
Versions. So it is a toggle.
| | 02:27 | So let's toggle it back on.
| | 02:28 | We'll go to that version, click
at the top, and we've got a more
| | 02:33 | up-to-date version.
| | 02:34 | We no longer need to track this in the history.
| | 02:36 | So let's delete it, click
Delete Version and it's gone.
| | 02:39 | We'll go to the next page.
| | 02:41 | Notice it also has Page Versions.
We know that because the button is selectable.
| | 02:45 | Click the drop-down and you'll see at
the very top Page Versions. This is the
| | 02:48 | same as clicking the button at the top
and sure enough there's another version
| | 02:53 | there, you can see what's highlighted
when you go there and if you want to
| | 02:56 | delete it, you can. Let's just leave it.
We'll just hide it by clicking the same
| | 03:00 | button that turns it on.
| | 03:02 | And let's go to the next date here.
| | 03:04 | Now in this case we do have Page
Versions. What about meeting for September 29?
| | 03:08 | No you can see it's grayed out, but if
we click inside the note here that says
| | 03:12 | this meeting will include a conference
call, we'll just press Enter at the end.
| | 03:16 | And as soon as we press Enter and start
making a change, notice the Page Version
| | 03:20 | button is now selectable.
| | 03:21 | There is a previous version out
without that hard return, so we could start
| | 03:25 | typing in additional text here, creating
our new version, but keeping track of the
| | 03:30 | old versions simultaneously.
| | 03:32 | So let's just type
in some text here.
| | 03:44 | There we go.
| | 03:45 | So you've got some additional information.
| | 03:46 | Now we've got an older version. We can
view that by clicking the Page Versions
| | 03:50 | button and selecting the Page tab to
see it without that extra line and if we
| | 03:55 | don't need to keep this, really
it's the same thing. Just missing some
| | 03:58 | information. We can click here to delete it.
| | 04:00 | Let's go ahead and do that and now we
are left with the most up-to-date version.
| | 04:05 | Notice that the Page Versions
button is no longer selectable because we
| | 04:08 | removed previous versions.
| | 04:11 | So if you ever need to go back and
take a look at what a page used to look
| | 04:15 | like in one of your notebooks,
remember you've got page versioning now that
| | 04:19 | allows you to do exactly that and
even restore or delete those versions at your command.
| | Collapse this transcript |
| Merging two sections when using file sharing| 00:00 | On the occasion when you share a
notebook using a file sharing solution such as
| | 00:04 | Live Mesh, Dropbox, and others, it's
possible that you can end up with two
| | 00:09 | forked copies of a section.
| | 00:11 | This can happen when changes
are made on two machines at once.
| | 00:15 | OneNote can't actually merge
simultaneous edits when working on these systems and
| | 00:19 | copy files around underneath OneNote.
| | 00:21 | So you now have the added ability to
manually merge any two sections, if you
| | 00:26 | ever get into this situation.
| | 00:28 | Here in our conference 4 notebook, we do
have a couple of sections that are very similar.
| | 00:33 | We've got our To Do List that we are
looking at now and it's made up of a
| | 00:37 | few different pages.
| | 00:38 | We also have another section To Do List
and you can see 2 in brackets, and when
| | 00:42 | we go over there, there is only one
page for Equipment and it would be great if
| | 00:45 | we could merge this into our To Do List.
| | 00:47 | That's very simple.
| | 00:49 | Actually just go to the Section tab at
the top, right-click, this is the fastest way,
| | 00:53 | you'll see Merge into Another
Section and when you select this, you get to
| | 00:57 | choose the section you want to merge this into.
| | 01:00 | And in this case, it's our To Do List,
so we select it and we click Merge, and
| | 01:04 | you can see what I want here, are we
sure we want actually merge these two
| | 01:08 | together. So you have an option here if
you click the wrong tab or wrong section
| | 01:13 | for example. You could cancel out of
this, but we selected the right one.
| | 01:16 | That are listed right here, To Do List
(2) into To Do List, so we click Merge
| | 01:20 | Sections and the merge was successful.
| | 01:22 | Do you want to delete the original section?
| | 01:25 | So that's the next step.
| | 01:26 | That's automatic here and yes, we'll
delete it. I'll click Delete. It removes that
| | 01:30 | second To Do List section. We are left
that out To Do List section now that has
| | 01:33 | a new page which is Equipment.
| | 01:35 | It was merged into our current To
Do List without any problems at all.
| | 01:41 | So on the rare occasion when two
sections are created when using a file
| | 01:44 | sharing solution, just tell OneNote
which two sections you want merged and
| | 01:48 | OneNote will take care of it.
| | Collapse this transcript |
|
|
6. Researching, Linking, and ProtectingSeeing all your notes with automatic text wrapping| 00:00 | This next new feature of OneNote 2010
is by no means the biggest and brightest
| | 00:04 | of the new features, but it does
eliminate a certain annoyance that would crop
| | 00:08 | up every now and again in the
previous versions of OneNote.
| | 00:11 | It's called Automatic Text Wrapping.
| | 00:14 | We're going to use our Conference1
notebook in the Weekly Meetings section and
| | 00:17 | we're on the Meeting
page for September 2nd here.
| | 00:20 | This is an example of a page with a single note.
| | 00:24 | If we're to click inside that note and
continue typing, we have the full width
| | 00:28 | of the page here, but on occasion you
may want to restore down the window so
| | 00:32 | that it doesn't take up your full screen.
| | 00:34 | For example, if you're researching, you
want to look at something else, another
| | 00:37 | document or browse the Web for example.
| | 00:41 | So let's test this out.
| | 00:43 | When we go up to the top-right corner
and click the Restore Down button,
| | 00:46 | you'll notice what happens.
| | 00:48 | Because there's a single note on the
page, it automatically displays all of the
| | 00:53 | contents and you can see it's wrapped
around for you automatically, so you don't
| | 00:57 | have to use the scroll bar at the
bottom of the window to scroll over and be
| | 01:02 | able to read your content.
| | 01:03 | Now this is very handy, if you had
something else going over here on the other
| | 01:06 | side of your screen.
| | 01:07 | Let's just maximize this window again
and try one of the new features that we've
| | 01:11 | already talked about, the Dock View.
Right up on the Quick Access toolbar you
| | 01:16 | can click Dock to Desktop and this is
ideal for researching for example, so that
| | 01:22 | you could link what you're
working on to what you're looking at.
| | 01:25 | Let's say we had a browser opened
for example, and we want to link to the
| | 01:29 | contents of our web browser.
| | 01:31 | Notice what happens to the note itself.
All of the text is visible. Automatically,
| | 01:36 | because there's only one note on this
page, the text is wrapped around so we can
| | 01:40 | only see all of its contents.
| | 01:42 | Let's change our Docked View back to
Normal View by clicking the same button,
| | 01:46 | that Dock to our Desktop.
| | 01:48 | Now, if we have a page that has a
multiple notes or other content, this won't work.
| | 01:53 | Let's just try it out.
| | 01:54 | We'll go to the Travel section here for example.
| | 01:57 | Now we've got two notes and this one down
below is probably going to need to wrap around.
| | 02:01 | Let's see if it does
| | 02:02 | if we go to our Dock to Desktop View.
Click that same button. Ctrl+Alt+D by the
| | 02:07 | way is the shortcut, and you'll notice
that things are getting cut off down here
| | 02:11 | and that's because we've got more than one note.
| | 02:14 | So the new feature only works for
pages where you've got a single note on the page,
| | 02:18 | but it was an annoyance that has been
eliminated because of Automatic Text Wrapping.
| | Collapse this transcript |
| Automatically linking your notes to what you're looking at| 00:00 | New to OneNote 2010 is
something called Linked Note Taking.
| | 00:04 | When you turn on this mode, OneNote
automatically links any notes that you take
| | 00:08 | to what you're looking at.
| | 00:10 | So it could be a web page for example,
or a selection point in a Word document,
| | 00:15 | or maybe a current slide in
a PowerPoint presentation.
| | 00:19 | Let's explore this now using our User
Conference2 notebook and we'll go to the
| | 00:23 | subpage for David Rivers under Speaker
Bios here in the Speakers section of our
| | 00:28 | notebook, and instead of just trying
to flip back and forth between a website
| | 00:32 | and our notebook, let's go to Docked
View and we'll do some research with our
| | 00:37 | web page showing at the same time.
| | 00:39 | This will automatically turn
on this Linked Note Taking.
| | 00:43 | Another option is to go to the Review
tab and click Linked Notes from here and
| | 00:47 | this will launch a copy of your notebook
in Docked view and then you can open up
| | 00:51 | any other application you like from there.
| | 00:53 | But we can do that ourselves
by clicking the Dock to Desktop.
| | 00:57 | Ctrl+Alt+D is the keyboard shortcut.
| | 00:59 | You can see what happens.
| | 01:00 | It's automatically docked over here on
the right-hand side. Whatever else we had
| | 01:04 | open up here to the left. In this case,
it's a web site in Internet Explorer.
| | 01:07 | You also notice this little icon
here that looks like chain link.
| | 01:12 | This is Linked Note Taking and it's
automatically enabled when you go into Docked View.
| | 01:17 | You can click this little button to
stop taking linked notes if you don't
| | 01:21 | want to be taking linked notes, or you
can just leave it on and any notes you
| | 01:25 | take now in your notebook will be linked to
whatever you're seeing on the left-hand side.
| | 01:30 | So, here in Internet Explorer, we've
gone to the Author page for David Rivers.
| | 01:33 | This is where we see the
information that we want to take notes on.
| | 01:36 | Watch what happens now when we click on the
page here anywhere and start taking a note.
| | 01:40 | For example, we'll type in that
he has 16 years experience.
| | 01:50 | Right away, as soon as we started
typing, you might have noticed the little
| | 01:53 | Internet Explorer Icon
appeared next to the note itself.
| | 01:57 | This indicates that it's linked to a web page
and Internet Explorer will display that page.
| | 02:02 | So we'll just hit Enter and
add a little bit more here.
| | 02:05 | Let's just type in
Training Specialist and so on.
| | 02:11 | All right, so we'll leave Docked
View now. We'll click the same icon that
| | 02:16 | turned us into Dock View.
| | 02:17 | Notice that the little icon now for
Linked Note Taking appears in the top
| | 02:21 | left corner of our page.
| | 02:22 | It didn't before, but because this
page does have a note that it's linked,
| | 02:26 | we see the icon, we also see the no sign,
indicating that Linked Note Taking has
| | 02:31 | been disabled in this case.
| | 02:33 | So as we hover over the Icon for
Internet Explorer, we actually see, by default,
| | 02:38 | the web URL www.lynda.com. We see a
thumbnail of the page and we also see a
| | 02:44 | little blurb that's taken from the page itself.
| | 02:47 | That's a very cool feature.
| | 02:49 | Watch what happens when we click the Icon.
| | 02:51 | It takes us directly to that page.
| | 02:53 | So it launches Internet Explorer and
takes us directly to the spot where we got
| | 02:57 | the information from.
| | 02:58 | What a nice feature!
| | 02:59 | We'll switch back now to OneNote and we'll
just click anywhere outside the linked note.
| | 03:05 | Notice that the icon
stays in the top left corner.
| | 03:08 | There are some other things we can
do with this icon. We'll click it now.
| | 03:12 | Because we have an actual linked
note on this page, we see some different
| | 03:16 | options here. Linked Files for example.
| | 03:18 | If there are multiple links here, we
see them all when we hover over Linked
| | 03:21 | Files listed to the right-hand side
and this is another way to go to that
| | 03:25 | specific location, in this case,
a web site or an Internet Explorer.
| | 03:28 | We can also delete links on the page.
| | 03:31 | We can delete single links or delete
them all at once using Delete All Links on
| | 03:36 | This Page, and we can get a direct
line to linked notes options by clicking
| | 03:41 | Linked Notes Options here from the pop-
up menu. It also takes us to our OneNote
| | 03:45 | Options, under Advanced and
Linked Notes appears here.
| | 03:49 | So, we are allowed to create new linked notes.
| | 03:52 | That's what we just did.
| | 03:54 | That's because it's automatically enabled.
| | 03:56 | Save documents snippets and
page thumbnail for better linking.
| | 03:59 | That's what we saw when we hovered over
the Internet Explorer Icon and we have a
| | 04:04 | button here to Remove Links from Linked Notes.
| | 04:07 | So we'll keep the note but remove
the link and we can do that using this
| | 04:10 | button here as well.
| | 04:12 | We'll just click OK and come back to our note.
| | 04:16 | So, with linked note taking in OneNote
2010, you'll automatically have quick
| | 04:20 | access to your source materials.
| | Collapse this transcript |
| Saving OneNote content to PDF or XPS| 00:00 | In OneNote 2010 you can now save
your pages, sections, or even an entire
| | 00:05 | notebook to the PDF or XPS formats.
| | 00:08 | Let's say we want to share our OneNote
notebook with others who don't actually used
| | 00:11 | OneNote, and we want them to deal to read
the content but not necessarily change it.
| | 00:16 | In that case, with our notebook open
and on the section and page of your choice,
| | 00:21 | you then go to File, go to Backstage
view, click Save As, and you see the options.
| | 00:28 | Your current page section or notebook
can be saved in any of the formats you see
| | 00:33 | on the right-hand side.
| | 00:34 | Now, with Page selected you got many
different file types to choose from
| | 00:38 | including PDF and XPS.
| | 00:40 | Now, just in case you didn't know,
Microsoft XPS was designed as a direct
| | 00:45 | competitor to Adobe PostScript and
PDF, which is by the way of a de facto
| | 00:49 | standard document format on the Web.
| | 00:51 | Now, just like PDF, an XPS document is
displayed identically on every computer
| | 00:56 | and will represent the printed page.
| | 00:59 | If we go to Section, you can see you've
got the same file types to choose from,
| | 01:03 | but when you click Notebook, your
options are a OneNote Package or PDF and XPS.
| | 01:09 | So, with Notebook selected,
let's choose PDF and click Save As.
| | 01:12 | Now, at this point, you'll see the name
of your notebook with the PDF extension
| | 01:18 | and now you can choose the
location, such as the desktop.
| | 01:21 | That's what I selected here.
| | 01:23 | When you click Save, it's automatically
converted and saved to the location you chose.
| | 01:29 | So, if we want to take a peek of
that, we simply minimize OneNote.
| | 01:32 | It takes to our your desktop.
| | 01:33 | You'll see the PDF document.
| | 01:35 | Of course, you'll need
Adobe Acrobat to open it up.
| | 01:38 | It's a free download from adobe.com.
| | 01:41 | Just double-click the document.
| | 01:42 | It opens up in Adobe Reader and you
can see the number of pages because it's
| | 01:46 | the entire notebook. Each section and
each page is its own page here in our
| | 01:51 | Adobe PDF document, and we can move down
through the various pages to view the contacts.
| | 01:57 | And you can see it's just as it would
appear if we were to print out this content.
| | 02:01 | Of course, we can zoom out to
get a full-page view if we needed to.
| | 02:04 | All of the features
available to us in Adobe Reader.
| | 02:07 | Let's just close that up and return to OneNote.
| | 02:10 | So, with the ability to save to the PDF
and XPS in OneNote 2010, you now have a
| | 02:16 | secure way to share a read-only
version of your OneNote content with anyone
| | 02:21 | who uses a computer.
| | Collapse this transcript |
|
|
ConclusionGoodbye| 00:00 | Congratulations! You've reached the end
of the course OneNote 2010 New Features.
| | 00:05 | You should now be feeling confident
and comfortable with the new and improved
| | 00:08 | features in OneNote 2010.
| | 00:10 | This is David Rivers, saying thanks
for watching and I wish you all the best
| | 00:14 | as you move forward using OneNote and
hope to see you again in another title
| | 00:18 | from lynda.com.
| | Collapse this transcript |
|
|
