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Numbers '09 Essential Training
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Working with rows and columns


From:

Numbers '09 Essential Training

with David Rivers

Video: Working with rows and columns

Tables are made up of rows and columns. As you continue to work with your tables the need to adjust those rows and columns may arise. Let's use our Energy Saving Plan spreadsheet here to explore adding and removing rows and columns, resizing them, even rearranging them. We will begin by adding a new row to the bottom of our table named Utility Costs by Type. To make it look more like the table above, we need an additional row to display our % Increase. There are a number of different ways to insert rows and columns. Let's click anywhere in the bottom row. We already know we can use handles that appear in the bottom left-hand corner or bottom right-hand corner, to increase or decrease the size of our table by adding and removing columns and rows.
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  1. 1m 59s
    1. Welcome
      1m 12s
    2. Using the exercise files
      47s
  2. 7m 17s
    1. Launching Numbers and exploring templates
      2m 24s
    2. Exploring the user interface
      2m 45s
    3. Customizing the user interface
      2m 8s
  3. 15m 36s
    1. Creating and opening spreadsheets
      1m 12s
    2. Importing spreadsheets
      1m 48s
    3. Saving and exporting spreadsheets
      2m 39s
    4. Working with sheets
      3m 0s
    5. Laying out sheets
      3m 7s
    6. Headers, footers, and page numbering
      3m 50s
  4. 48m 42s
    1. Adding tables
      2m 43s
    2. Modifying tables
      2m 39s
    3. Working with content in table cells
      4m 55s
    4. Using controls
      5m 0s
    5. Working with rows and columns
      4m 59s
    6. Table headers and footers
      5m 24s
    7. Auto-filling table cells
      3m 50s
    8. Working with table cells
      3m 17s
    9. Using table categories
      4m 18s
    10. Reorganizing table data
      3m 7s
    11. Defining reusable tables
      3m 38s
    12. Copying tables
      2m 48s
    13. Using Address Book data
      2m 4s
  5. 14m 4s
    1. Using table styles
      2m 3s
    2. Overriding table styles
      1m 51s
    3. Redefining a table's style
      2m 31s
    4. Copying and pasting table styles
      2m 46s
    5. Creating, renaming, and deleting table styles
      3m 41s
    6. Using the default table style
      1m 12s
  6. 18m 24s
    1. Using formulas
      3m 47s
    2. Using the Formula bar and Formula Editor
      3m 52s
    3. Using cell references
      3m 25s
    4. Using functions
      4m 15s
    5. Using Formula List view
      3m 5s
  7. 32m 48s
    1. Adding a chart
      2m 42s
    2. Creating a mixed chart
      2m 33s
    3. Modifying chart data
      2m 23s
    4. Adding data to a chart from multiple tables
      2m 20s
    5. Changing a chart from one type to another
      2m 19s
    6. Formatting general chart attributes
      4m 56s
    7. Using trend lines and error bars
      5m 21s
    8. Creating a two-axis chart with different value scales
      2m 34s
    9. Formatting 3D charts
      5m 15s
    10. Linking charts to Pages and Keynote
      2m 25s
  8. 32m 56s
    1. Adding, removing, and selecting text
      3m 24s
    2. Formatting text
      4m 11s
    3. Formatting numbers
      6m 53s
    4. Conditional formatting
      3m 28s
    5. Using special characters
      3m 57s
    6. Using hyperlinks
      2m 33s
    7. Checking spelling
      4m 58s
    8. Find and Replace
      3m 32s
  9. 37m 25s
    1. Using text boxes
      5m 9s
    2. Copying text to a text box
      2m 26s
    3. Paragraph formatting
      3m 14s
    4. Creating bulleted and numbered lists
      3m 50s
    5. Working with shapes
      4m 29s
    6. Adding and adjusting images
      2m 46s
    7. Masking objects
      3m 50s
    8. Using Instant Alpha
      2m 0s
    9. Inserting media files
      3m 37s
    10. Aligning and layering objects
      6m 4s
  10. 11m 46s
    1. Printing a sheet
      4m 8s
    2. Password-protecting and emailing spreadsheets
      3m 36s
    3. Sharing spreadsheets with iWork.com
      4m 2s
  11. 12m 37s
    1. Designing a template
      5m 26s
    2. Creating initial spreadsheet content
      2m 54s
    3. Creating media placeholders
      2m 33s
    4. Saving a custom template
      1m 44s
  12. 18s
    1. Goodbye
      18s

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Numbers '09 Essential Training
3h 53m Beginner Jun 05, 2009

Viewers: in countries Watching now:

Numbers offers intuitive organization features, allowing users to focus more on analysis and presentation. In Numbers '09 Essential Training, David Rivers explores the important features of this spreadsheet application and introduces the new tools for formula development and charting. He walks through the new functionality of charts, tables, and templates, and shows how to make spreadsheets effective and eye-catching. Exercise files accompany the course.

Topics include:
  • Exploring and customizing the user interface
  • Creating, importing, and laying out spreadsheets
  • Working with, modifying, and reusing tables
  • Using the Formula bar and Formula Editor
  • Formatting chart attributes in 2D and 3D
  • Inserting media files and manipulating objects in a spreadsheet
  • Sharing spreadsheets via print, email, and iWork.com
Subjects:
Business Computer Skills (Mac) Spreadsheets
Software:
Numbers
Author:
David Rivers

Working with rows and columns

Tables are made up of rows and columns. As you continue to work with your tables the need to adjust those rows and columns may arise. Let's use our Energy Saving Plan spreadsheet here to explore adding and removing rows and columns, resizing them, even rearranging them. We will begin by adding a new row to the bottom of our table named Utility Costs by Type. To make it look more like the table above, we need an additional row to display our % Increase. There are a number of different ways to insert rows and columns. Let's click anywhere in the bottom row. We already know we can use handles that appear in the bottom left-hand corner or bottom right-hand corner, to increase or decrease the size of our table by adding and removing columns and rows.

Let's go to the bottom right corner. As we drag out and down we see additional rows and columns. Let's just move down enough to add a new row for a total of four rows and five columns. Notice that the formula from cell E3 is copied down to the new cell E4. We'll leave that there for now. Now let's add some data. We'll move to cell A4 click there and type in % Increase. Now we need our formula in cell B4. Formulas start with an equal sign.

We'll type the equal sign and now we want to take the values of (B3-B2)/B2. We can type all of that in, or we can select the cells. Let's start with an opening round bracket and click B3. It's inserted for us. Now the minus sign on the keyboard and click B2. Now we can close that up with the closing bracket and the division symbol is the slash on the keyboard, and now we can just simply type in B2 as opposed to selecting it. Press Return or click the Check mark to lock that in. Notice the formatting is the same as the other data in this table, a Currency Format.

It really should appear as a percent. So we'll go to the percent button on the Format bar, and click to change the format. Now it's a simple matter of copying this formula across to the other cells, we'll move to the bottom right corner of the cell containing our formula. When the plus sign appears, drag across all the way to column E and release. Our table is starting to look more like the table above. It looks like this table up here also uses a blank row and a blank column as a spacer. Let's explore another way to add a row. We'll click anywhere in the new bottom row, and now this time we'll use the Table menu. Click Table and you will notice at the very top we can add a row either Above or Below our selected cell.

In this case, we want it Above. So click Add Row Above and a new row appears. We also want a new column to the left of column because. So we'll click anywhere in column B, click Table and choose Add Column Before. Again, a formula is copied automatically with Numbers '09, and a warning sign appears because there are no values to be calculated. So we'll click in that cell anywhere around the warning symbol and press Delete on the keyboard because we really don't want the formula there at all.

Now we need to resize our columns, and there is a number of different ways to do that. Let's start with going between the B and the C header that appears at the top of the columns, when you see the double arrow, click-and-drag to the left as far as you can go. We can do the same with the row headers on the left. We'll go in between 4 and 5, when the double arrow appears, drag upwards to create that spacer. That looks much better. We can also create automatic widths and heights for our rows and columns.

For example, if we move between columns E and F, and double-click, automatically column E is readjusted to the widest value in this particular column. But it really doesn't look good. So let's click Edit and choose Undo Resize Columns to Fit. Another thing you can do with your rows and columns is rearrange them. For example, if we want Water to appear between Gas and Electric, we can click the header at the top, click E to select the entire column, and now click again and drag to the left. When the blue bar appears between C and D release, and you've reordered your columns.

The same can be done with rows. Let's change row 3, click the 3 and drag it upwards. When the bar appears between 1 and 2, we release and we've reordered our rows. This doesn't affect the formulas being used, and the end-result. To see the end-result let's click anywhere outside our table on the canvas to deselect it. So remember when creating and working with table set, if your columns and rows and not exactly right from the beginning, Numbers '09 lets you adjust them in many ways after the fact.

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