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Working with content in table cells

From: Numbers '09 Essential Training

Video: Working with content in table cells

There are basically three types of data which can be entered into a table: text, numbers and formulas. Let's work with out Energy Saving Plan spreadsheet to enter some data into the table named Utility Costs by Type. We will begin by entering Text, which is going to be used as Labels. First, we need to get inside the table. Let's click the cell at the top of this second column. This gets us inside the table and column headers appear across the top and row headers appear on the left hand side. Notice that we clicked column B row 1 or cell B1. We are ready now to start entering our data.

Working with content in table cells

There are basically three types of data which can be entered into a table: text, numbers and formulas. Let's work with out Energy Saving Plan spreadsheet to enter some data into the table named Utility Costs by Type. We will begin by entering Text, which is going to be used as Labels. First, we need to get inside the table. Let's click the cell at the top of this second column. This gets us inside the table and column headers appear across the top and row headers appear on the left hand side. Notice that we clicked column B row 1 or cell B1. We are ready now to start entering our data.

Let's type the word GAS. When you press the Tab key, you will move one cell to the right, column C row 1 or cell C1. Let's type in some additional labels. We'll type in ELECTRIC for C1. Press Tab. In cell D1, we'll type in WATER and column E is where the totals will appear. So when you press Tab, type in the word TOTAL. Now press Return. Automatically Numbers will take you back to column B. In this case, row 2 but we are going to add some additional labels in column A, so let's click cell A2 and type in the year 2007. When you press Return, you will move down to the next cell where you can type 2008 and press Return to lock that in.

Notice that although these are numbers, they are lined up on the left, just as normal text would appear. These are labels not necessarily numbers that are going to be used in calculations and they are formatted that way because of the type of table we have, which does have a column header. Let's move now to cell B2 to enter our first number. This is numerical data that may be used in some type of calculation. Under GAS for the year 2007, let's enter the value 796.75, which is really 796 dollars and 75 cents.

When we press Tab to move to the next cell, notice that this is a number that's formatted on the right hand side of the cell by default. All of this can be adjusted but let's get the rest of our numbers in first. Once you got your numbers in, you might want to reformat them. In this case, we want our numbers to appear as dollar amounts, using the Currency Format. First, we need to select the cells. Let's click -and-drag from cell B2 across and down to cell D3. With our cells selected, we are ready to format them now.

The easiest way to format is to use the Format bar, where we have the number of Presets. The one with the dollar sign represents a Currency Format. Click this button to reformat the numbers using that format. Notice that by default, the dollar sign appear next to the numbers and two decimal places are used by default as well. With our numbers entered, it's now time to add a simple formula. Let's move to cell E2, where our first formula will appear. In this case, we want to total up all of the values for 2007. To start a formula, type in the equal sign.

A little formula field will appear. Now we could type in actual numbers, but it's best to use the actual cell references. In this case, we want to add B2+C2+D2. So we can type exactly that, B2+C2+D2 and notice that the cell becomes selected. Now we can press Return on the keyboard or click the Check mark to lock in our formula. What you will see is the answer.

Notice up above, the Formula bar appears, where we see our current formula for the selected cell. Now, let's move down to next cell, cell E3 and do the exact same thing. Instead of typing in the formula from scratch, we can copy the formula from the cell above. Let's click cell E2, notice a little handle in the bottom right hand corner for the cell. When you move your mouse pointer over it, it will turn into a plus sign. Click-and-drag down to copy the formula down which will use the cells in that row to calculate the total.

To deselect your table, click anywhere outside the table. And those are the three types of data you can enter into a spreadsheet table. Text, Numbers and Formulas. In Chapter 5, we'll explore our formulas and functions in great detail.

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This video is part of

Image for Numbers '09 Essential Training
Numbers '09 Essential Training

71 video lessons · 17277 viewers

David Rivers
Author

 
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  1. 1m 59s
    1. Welcome
      1m 12s
    2. Using the exercise files
      47s
  2. 7m 17s
    1. Launching Numbers and exploring templates
      2m 24s
    2. Exploring the user interface
      2m 45s
    3. Customizing the user interface
      2m 8s
  3. 15m 36s
    1. Creating and opening spreadsheets
      1m 12s
    2. Importing spreadsheets
      1m 48s
    3. Saving and exporting spreadsheets
      2m 39s
    4. Working with sheets
      3m 0s
    5. Laying out sheets
      3m 7s
    6. Headers, footers, and page numbering
      3m 50s
  4. 48m 42s
    1. Adding tables
      2m 43s
    2. Modifying tables
      2m 39s
    3. Working with content in table cells
      4m 55s
    4. Using controls
      5m 0s
    5. Working with rows and columns
      4m 59s
    6. Table headers and footers
      5m 24s
    7. Auto-filling table cells
      3m 50s
    8. Working with table cells
      3m 17s
    9. Using table categories
      4m 18s
    10. Reorganizing table data
      3m 7s
    11. Defining reusable tables
      3m 38s
    12. Copying tables
      2m 48s
    13. Using Address Book data
      2m 4s
  5. 14m 4s
    1. Using table styles
      2m 3s
    2. Overriding table styles
      1m 51s
    3. Redefining a table's style
      2m 31s
    4. Copying and pasting table styles
      2m 46s
    5. Creating, renaming, and deleting table styles
      3m 41s
    6. Using the default table style
      1m 12s
  6. 18m 24s
    1. Using formulas
      3m 47s
    2. Using the Formula bar and Formula Editor
      3m 52s
    3. Using cell references
      3m 25s
    4. Using functions
      4m 15s
    5. Using Formula List view
      3m 5s
  7. 32m 48s
    1. Adding a chart
      2m 42s
    2. Creating a mixed chart
      2m 33s
    3. Modifying chart data
      2m 23s
    4. Adding data to a chart from multiple tables
      2m 20s
    5. Changing a chart from one type to another
      2m 19s
    6. Formatting general chart attributes
      4m 56s
    7. Using trend lines and error bars
      5m 21s
    8. Creating a two-axis chart with different value scales
      2m 34s
    9. Formatting 3D charts
      5m 15s
    10. Linking charts to Pages and Keynote
      2m 25s
  8. 32m 56s
    1. Adding, removing, and selecting text
      3m 24s
    2. Formatting text
      4m 11s
    3. Formatting numbers
      6m 53s
    4. Conditional formatting
      3m 28s
    5. Using special characters
      3m 57s
    6. Using hyperlinks
      2m 33s
    7. Checking spelling
      4m 58s
    8. Find and Replace
      3m 32s
  9. 37m 25s
    1. Using text boxes
      5m 9s
    2. Copying text to a text box
      2m 26s
    3. Paragraph formatting
      3m 14s
    4. Creating bulleted and numbered lists
      3m 50s
    5. Working with shapes
      4m 29s
    6. Adding and adjusting images
      2m 46s
    7. Masking objects
      3m 50s
    8. Using Instant Alpha
      2m 0s
    9. Inserting media files
      3m 37s
    10. Aligning and layering objects
      6m 4s
  10. 11m 46s
    1. Printing a sheet
      4m 8s
    2. Password-protecting and emailing spreadsheets
      3m 36s
    3. Sharing spreadsheets with iWork.com
      4m 2s
  11. 12m 37s
    1. Designing a template
      5m 26s
    2. Creating initial spreadsheet content
      2m 54s
    3. Creating media placeholders
      2m 33s
    4. Saving a custom template
      1m 44s
  12. 18s
    1. Goodbye
      18s

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