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Numbers offers intuitive organization features, allowing users to focus more on analysis and presentation. In Numbers '09 Essential Training, David Rivers explores the important features of this spreadsheet application and introduces the new tools for formula development and charting. He walks through the new functionality of charts, tables, and templates, and shows how to make spreadsheets effective and eye-catching. Exercise files accompany the course.
When you need to add text to a sheet that's not going to be a part of the table, you can insert a text box. For example, to add a title to the top of our sheet in our Running Club Data spreadsheet, we have couple of options for inserting a text box. We can use the Insert menu or click the Text Box button that appears on the Toolbar. Now the text box is added to the middle of the sheet, using a number of default settings and of course, we can change any or all of these settings. It may be difficult to find, but once you find the text box, click and drag from inside the text box to move it. We'll move it to the top left corner of our sheet.
Notice the guidelines that appear to help us line that up with other objects on our sheet. And now we can use the handles that appear on the left and right to change the size of our text box horizontally. Let's make it wider by moving to the right handle, when the double arrows appear, where we can click and drag to the right to increase its width. We can adjust the size vertically. There are no handles for that. But by adjusting the point size of the text inside our box or by adding so much text that it needs to wrap around, we can adjust the size of our text box vertically that way. So with our text box still selected, let's go to the Format bar and change the point size of our sample text, which is currently set to 11 points, up to 36. Notice the size of the text box now accommodates our larger text. Of course, we can add our own text, let's double click the word Text inside there and type our own, we'll type Running Club, and now we'll deselect our text box by clicking the canvas anywhere outside the text box.
Notice we don't really see a box, just the text. So we can make enhancements to both the text and the text box itself. Let's go back to our text and click once to select the entire text box. If you want to change the Color of our text, we can use the Color button on the Format bar and choose a nice Dark Blue Color, and now we'll make some adjustments to the actual text box itself, beginning with the Border or Stroke. Notice it's currently set to None on the Format bar. We can choose the different Line Style by clicking this button. There are number of Line Styles and Frames to choose from. Let's choose this chalky one, near the bottom of the actual lines. Now, we can change the width or thickness of that line, I'll click the button currently displaying 6 points by default. Let's change it down to about 5 points and now we'll change the color of that stroke as well.
Click the Color button, and we'll get the matching dark blue color. Now, for the inside of the text box, we have a number of options such as the Fill button, we'll click that to choose a nice light green fill color and we can adjust the Opacity of our text box making it see through. A 100% means there is no Opacity here, but we can adjust that to make it somewhat transparent, let's choose 90% and it's somewhat see through now. We can also adjust the Shadow and Reflection options by turning them on, click the checkbox next to Shadow to see a shadow appear. Let's turn it off by clicking the check box again and choosing the Reflection check box to see what that looks like. Now, if you want to make further adjustments, you can access the Graphic Inspector. Click the Inspector button and make sure the Graphic Inspector is selected. You will see some with your current settings here, such as the Color Fill, the Stroke and if we want to turn the Reflection off, we can do it from here.
Turn the Shadow On and now we can make adjustments to the Shadow, for example, the Offset, how far away the shadow appears from our object. We can bring it closer, by clicking the Down button or we can move it further of the page by clicking the up arrow. Let's move it to 14 points. We can adjust the Angle of our Shadow, as if we were adjusting the lighting source itself. We can make it blurry or not so blurry and we can adjust the Opacity of the Shadow as well, we'll bring it down to 40%.
When we are done with the Graphic Inspector, we can close it up and let's deselect our text box by clicking the canvas anywhere and there is the end result. Now, one more option for adding a text box is to draw it yourself. In this case, hold down your Option key on the keyboard and click the Text Box button on the Toolbar. No text box is added, but when you move down onto your canvas, you will Notice you have got an eyebeam. So now you can actually click and drag to draw the text box. We'll make it about the same width as our current text box and we can add our own text.
Let's type in 2009 and we'll center that as well, click the Center button on the Format bar and now we'll click the canvas anywhere to deselect. Click again to select the text box and make some minor adjustments to the width to make sure it's lined up perfectly with our text box above. Again, we click the canvas to deselect the text box. So whenever you need to add text to a sheet that's not going to be part of the table, remember the text box and all of the text box options that go with it.
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