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Using special characters

From: Numbers '09 Essential Training

Video: Using special characters

In Numbers '09, you can use the Mac OS X Characters window to insert special characters that don't typically appear on your keyboard such as mathematical symbols, letters with accent marks and arrows and more. Let's use our Milea Listing and Prospect spreadsheet to add a symbol after the word Milea in the title over our mailing list. First, we'll click once to select the text box. Then click again inside the text box after the A in Milea. Here's where we need to add a symbol. So to access the Special Characters window, we can do that from the Edit menu, and choose Special Characters. You can also access it from the International Flag that may appear at the very top on the menu bar. But once we've got the Characters window open, we now have a number of categories to sift through where we can find our special symbols.

Using special characters

In Numbers '09, you can use the Mac OS X Characters window to insert special characters that don't typically appear on your keyboard such as mathematical symbols, letters with accent marks and arrows and more. Let's use our Milea Listing and Prospect spreadsheet to add a symbol after the word Milea in the title over our mailing list. First, we'll click once to select the text box. Then click again inside the text box after the A in Milea. Here's where we need to add a symbol. So to access the Special Characters window, we can do that from the Edit menu, and choose Special Characters. You can also access it from the International Flag that may appear at the very top on the menu bar. But once we've got the Characters window open, we now have a number of categories to sift through where we can find our special symbols.

Here, under Symbols for example if we scroll down and select Letter Like Symbols or find the one we're looking for which is the Registered Symbol. Once selected, you can see character information down below, and even font variations. So if you want to choose a specific font that matches your font that's in the title in this case, you can scroll through the different fonts, and select one that looks good. Let's choose Bookman Old Style. Now with it selected, we see a preview. All we have to do is click the Insert with Font button to insert it into our text. Now of course this doesn't look good the way it is. We'll probably want to select it and make it superscript.

So drag over the symbol itself and next, we'll go up to Format, down to Font, and over and down to baseline. Here, we can choose Superscript, which will change its size and move it up a little bit higher where it belongs, and we're done with the Characters window. Let me click the Close button. Now we can also use the Keyboard Viewer to add accent marks to characters. But first it needs to be enabled from our System Preferences. So let's click the Canvas to deselect anything. We'll click the Apple symbol, move down to System Preferences and click to open up our System Preferences window.

Next, we'll select International. Then the Input Menu button to make sure our Keyboard Viewer is enabled. If it's not checked off, go ahead and click the check box to enable it. Now we can close our System Preferences window. As we look through the table here, we see a name where we could use some special accents. The last name Cote here is spelled without those accents. So let's click between the O and the T, and we'll take out the O with our Backspace key and now we'll access our Keyboard Viewer. Let's access it from the International Flag. We'll click Show Keyboard Viewer, which opens it up.

We can move this around. Watch what happens when you hold down the Option key on your keyboard. The actual accents appear in orange. So for example if we want to select the accent that belongs over the O, we can click it right in the Keyboard Viewer and inside our cell now, you can see the symbol and it's shaded in yellow waiting for us to type in a character. We want the letter O. So we type the O and it appears with the accent over it. Let's repeat that for the E. We'll take it out, hold down our Option key, and you'll notice the accent we're looking for appears in the top-left corner.

When you release the Option key, you'll notice that it's the Tilde on your keyboard. So you don't have to use the Keyboard Viewer, hold down Option, press the Tilde key on your keyboard to get the accent, and now we can type in the E to finish it off. When you're done with the Keyboard Viewer, click the Close button in the top-left corner. So thanks to the Character Palette and the Keyboard Viewer, we can insert a wide range of special characters and accents, not typically available from the keyboard.

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This video is part of

Image for Numbers '09 Essential Training
Numbers '09 Essential Training

71 video lessons · 17213 viewers

David Rivers
Author

 
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  1. 1m 59s
    1. Welcome
      1m 12s
    2. Using the exercise files
      47s
  2. 7m 17s
    1. Launching Numbers and exploring templates
      2m 24s
    2. Exploring the user interface
      2m 45s
    3. Customizing the user interface
      2m 8s
  3. 15m 36s
    1. Creating and opening spreadsheets
      1m 12s
    2. Importing spreadsheets
      1m 48s
    3. Saving and exporting spreadsheets
      2m 39s
    4. Working with sheets
      3m 0s
    5. Laying out sheets
      3m 7s
    6. Headers, footers, and page numbering
      3m 50s
  4. 48m 42s
    1. Adding tables
      2m 43s
    2. Modifying tables
      2m 39s
    3. Working with content in table cells
      4m 55s
    4. Using controls
      5m 0s
    5. Working with rows and columns
      4m 59s
    6. Table headers and footers
      5m 24s
    7. Auto-filling table cells
      3m 50s
    8. Working with table cells
      3m 17s
    9. Using table categories
      4m 18s
    10. Reorganizing table data
      3m 7s
    11. Defining reusable tables
      3m 38s
    12. Copying tables
      2m 48s
    13. Using Address Book data
      2m 4s
  5. 14m 4s
    1. Using table styles
      2m 3s
    2. Overriding table styles
      1m 51s
    3. Redefining a table's style
      2m 31s
    4. Copying and pasting table styles
      2m 46s
    5. Creating, renaming, and deleting table styles
      3m 41s
    6. Using the default table style
      1m 12s
  6. 18m 24s
    1. Using formulas
      3m 47s
    2. Using the Formula bar and Formula Editor
      3m 52s
    3. Using cell references
      3m 25s
    4. Using functions
      4m 15s
    5. Using Formula List view
      3m 5s
  7. 32m 48s
    1. Adding a chart
      2m 42s
    2. Creating a mixed chart
      2m 33s
    3. Modifying chart data
      2m 23s
    4. Adding data to a chart from multiple tables
      2m 20s
    5. Changing a chart from one type to another
      2m 19s
    6. Formatting general chart attributes
      4m 56s
    7. Using trend lines and error bars
      5m 21s
    8. Creating a two-axis chart with different value scales
      2m 34s
    9. Formatting 3D charts
      5m 15s
    10. Linking charts to Pages and Keynote
      2m 25s
  8. 32m 56s
    1. Adding, removing, and selecting text
      3m 24s
    2. Formatting text
      4m 11s
    3. Formatting numbers
      6m 53s
    4. Conditional formatting
      3m 28s
    5. Using special characters
      3m 57s
    6. Using hyperlinks
      2m 33s
    7. Checking spelling
      4m 58s
    8. Find and Replace
      3m 32s
  9. 37m 25s
    1. Using text boxes
      5m 9s
    2. Copying text to a text box
      2m 26s
    3. Paragraph formatting
      3m 14s
    4. Creating bulleted and numbered lists
      3m 50s
    5. Working with shapes
      4m 29s
    6. Adding and adjusting images
      2m 46s
    7. Masking objects
      3m 50s
    8. Using Instant Alpha
      2m 0s
    9. Inserting media files
      3m 37s
    10. Aligning and layering objects
      6m 4s
  10. 11m 46s
    1. Printing a sheet
      4m 8s
    2. Password-protecting and emailing spreadsheets
      3m 36s
    3. Sharing spreadsheets with iWork.com
      4m 2s
  11. 12m 37s
    1. Designing a template
      5m 26s
    2. Creating initial spreadsheet content
      2m 54s
    3. Creating media placeholders
      2m 33s
    4. Saving a custom template
      1m 44s
  12. 18s
    1. Goodbye
      18s

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