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Using controls

From: Numbers '09 Essential Training

Video: Using controls

Numbers '09 provides a number of controls to help with data entry while controlling what can be entered into a cell in the table. Let's use our Milea Listing spreadsheet to explore the use of controls in our Current Listings table. Let's begin with our City column. Let's say we know our company deals with three main cities. We can use a pop-up menu to provide the choices. First we need to select the cells to be formatted with the pop-up menu. Click-and-drag from B1 all the way down to B14. Now with our cells selected we can choose the Pop-up Menu format from the Format bar. Click the drop-down button and choose Pop-up Menu.

Using controls

Numbers '09 provides a number of controls to help with data entry while controlling what can be entered into a cell in the table. Let's use our Milea Listing spreadsheet to explore the use of controls in our Current Listings table. Let's begin with our City column. Let's say we know our company deals with three main cities. We can use a pop-up menu to provide the choices. First we need to select the cells to be formatted with the pop-up menu. Click-and-drag from B1 all the way down to B14. Now with our cells selected we can choose the Pop-up Menu format from the Format bar. Click the drop-down button and choose Pop-up Menu.

This opens up the Cells Inspector where you'll see we've got three default options to choose from when pop-up menu is the Cell Format. We can remove those options, by clicking the minus sign. Now we can add our own options, click the plus sign to add a new item and simply type over the words. Let's add our first city, Golden. When you press Return it becomes the default city in the City column. Now let's click the plus sign again to add our second city. Westminster, and we'll add one more Englewood. When you press Return those become the three choices. For the odd chance where we might select the city that's not one of those three, click the plus sign and add Other. When you press Return, you now have four choices on the pop-up menu.

To test this out, let's go to cell B3. Notice when you click the cell a little drop-down button appears to the right. Click this button to display the pop-up menu and make your selection. This is applied to every cell we selected in the column. Another option is the Stepper. Let's use the Stepper for our Bedroom column. First, we'll need to select all of the cells in this column. With the Cells Inspector already open, we can choose the Cell Format from here. Click the Text button and let's choose Stepper. With the Stepper, we need to choose a Minimum and Maximum value and the Increments.

Let's choose a Minimum of zero. First we'll select the one that appears there by default and type zero. In the Maximum field we'll select the default 100 and type in 5. The Increment will leave that 1. These should be displayed as number, so we'll click the Display as button and make sure Number is selected. In this case we won't need decimal places, so we'll change the Decimal places to zero using the down arrow to set that to zero. Thousands Separator won't be necessary either.

Notice the default now for Bedrooms is set to 1. We can go to any of these cells and use the Stepper buttons to bump this up or down. It just provides another option for entering data. Of course, you can go in there and type in the data as well. Another version of the Stepper is the slider. Let's use the slider on our Days on Market column. First, we'll move the Cells Inspector out of the way and select the cells for Days on Marketing, column G. In this case, we can use a slider to input the value. Click the Cell Format button in the Cells Inspector, this time select slider.

Slider is very similar to the Stepper. We have a Minimum value, a Maximum value and then Increment. Let's set our Maximum to 60. Double-clicking selects the value so you can type over it. The position of the slider can be to the right of the cell or underneath. Let's select Bottom. It will be displayed as a number with zero decimal places. So all we need to do know is test it out. Let's click in a cell, a slider appears underneath, and we'll slide left to bring the number down. Slide to the right to bring it up. One more option to explore is the checkbox. A checkbox is another way to input a true or false value or a yes or no, without having to type anything. Let's select the cells under Sale Pending.

With our cell selected, we'll go back to the Cell Format button in the Cells Inspector and this time choose checkbox. We can choose the default, whether the checkbox is checked or unchecked by default. Unchecked is already selected for us. Let's keep it like that. Now when a sale is pending, we simply go to the checkbox and click. This changes it from a false value to a true value. So when you need to control what is entered into a cell or if you just want to make the task easier, remember the wide variety of controls available to you in Numbers '09.

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This video is part of

Image for Numbers '09 Essential Training
Numbers '09 Essential Training

71 video lessons · 17288 viewers

David Rivers
Author

 
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  1. 1m 59s
    1. Welcome
      1m 12s
    2. Using the exercise files
      47s
  2. 7m 17s
    1. Launching Numbers and exploring templates
      2m 24s
    2. Exploring the user interface
      2m 45s
    3. Customizing the user interface
      2m 8s
  3. 15m 36s
    1. Creating and opening spreadsheets
      1m 12s
    2. Importing spreadsheets
      1m 48s
    3. Saving and exporting spreadsheets
      2m 39s
    4. Working with sheets
      3m 0s
    5. Laying out sheets
      3m 7s
    6. Headers, footers, and page numbering
      3m 50s
  4. 48m 42s
    1. Adding tables
      2m 43s
    2. Modifying tables
      2m 39s
    3. Working with content in table cells
      4m 55s
    4. Using controls
      5m 0s
    5. Working with rows and columns
      4m 59s
    6. Table headers and footers
      5m 24s
    7. Auto-filling table cells
      3m 50s
    8. Working with table cells
      3m 17s
    9. Using table categories
      4m 18s
    10. Reorganizing table data
      3m 7s
    11. Defining reusable tables
      3m 38s
    12. Copying tables
      2m 48s
    13. Using Address Book data
      2m 4s
  5. 14m 4s
    1. Using table styles
      2m 3s
    2. Overriding table styles
      1m 51s
    3. Redefining a table's style
      2m 31s
    4. Copying and pasting table styles
      2m 46s
    5. Creating, renaming, and deleting table styles
      3m 41s
    6. Using the default table style
      1m 12s
  6. 18m 24s
    1. Using formulas
      3m 47s
    2. Using the Formula bar and Formula Editor
      3m 52s
    3. Using cell references
      3m 25s
    4. Using functions
      4m 15s
    5. Using Formula List view
      3m 5s
  7. 32m 48s
    1. Adding a chart
      2m 42s
    2. Creating a mixed chart
      2m 33s
    3. Modifying chart data
      2m 23s
    4. Adding data to a chart from multiple tables
      2m 20s
    5. Changing a chart from one type to another
      2m 19s
    6. Formatting general chart attributes
      4m 56s
    7. Using trend lines and error bars
      5m 21s
    8. Creating a two-axis chart with different value scales
      2m 34s
    9. Formatting 3D charts
      5m 15s
    10. Linking charts to Pages and Keynote
      2m 25s
  8. 32m 56s
    1. Adding, removing, and selecting text
      3m 24s
    2. Formatting text
      4m 11s
    3. Formatting numbers
      6m 53s
    4. Conditional formatting
      3m 28s
    5. Using special characters
      3m 57s
    6. Using hyperlinks
      2m 33s
    7. Checking spelling
      4m 58s
    8. Find and Replace
      3m 32s
  9. 37m 25s
    1. Using text boxes
      5m 9s
    2. Copying text to a text box
      2m 26s
    3. Paragraph formatting
      3m 14s
    4. Creating bulleted and numbered lists
      3m 50s
    5. Working with shapes
      4m 29s
    6. Adding and adjusting images
      2m 46s
    7. Masking objects
      3m 50s
    8. Using Instant Alpha
      2m 0s
    9. Inserting media files
      3m 37s
    10. Aligning and layering objects
      6m 4s
  10. 11m 46s
    1. Printing a sheet
      4m 8s
    2. Password-protecting and emailing spreadsheets
      3m 36s
    3. Sharing spreadsheets with iWork.com
      4m 2s
  11. 12m 37s
    1. Designing a template
      5m 26s
    2. Creating initial spreadsheet content
      2m 54s
    3. Creating media placeholders
      2m 33s
    4. Saving a custom template
      1m 44s
  12. 18s
    1. Goodbye
      18s

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