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Using Formula List view

From: Numbers '09 Essential Training

Video: Using Formula List view

To view a list of all the formulas in a spreadsheet you can use the Formula List View. Let's work with our Milea Listings and Prospects spreadsheet, which contains multiple sheets, multiple tables and of course, multiple formulas. If we need to locate a specific formula containing a particular element, the Formula List View can help. To access it we can use the View menu or click the Formula List button on the Toolbar. This opens up the Formula List window down below and we can change the size of this window by dragging the selection handle that appears in its top right-hand corner. Let's drag it upwards to create a larger window.

Using Formula List view

To view a list of all the formulas in a spreadsheet you can use the Formula List View. Let's work with our Milea Listings and Prospects spreadsheet, which contains multiple sheets, multiple tables and of course, multiple formulas. If we need to locate a specific formula containing a particular element, the Formula List View can help. To access it we can use the View menu or click the Formula List button on the Toolbar. This opens up the Formula List window down below and we can change the size of this window by dragging the selection handle that appears in its top right-hand corner. Let's drag it upwards to create a larger window.

Now we'll move over to the left-hand side, where we see the first column titled, Location. This helps us to identify the sheet, the table, even the cell in which a formula is located. Now we can use these little disclosure triangles as well to focus in on a specific table or specific sheet, even an area within that sheet. In the Results column we see the results for the formulas and in the Formula column, we see the formula itself. Now to identify the cell in a table containing a formula, we can click the Formula itself. For example, in cell B4 of our Property Type Sold table, here in the Sales Data sheet, we see a zero.

If we click this formula to select it, the cell is highlighted in the table above. There is our zero and this doesn't seem right. So if we need to edit the Formula, we can actually double-click in Formula List View, double-click the selected formula and the Formula Editor opens up. Here's our problem, we've got the word Lots when it should be the word Lot. So we'll come in here, we'll take out the s and accept that change by clicking the Accept button and watch our result change to the proper answer.

Now if we wanted to find all of the formulas that use the word Lots, we can use our Search field in the top right corner of our Formula List window. Click inside there, type in Lots and press Return. Now only the formulas containing the word Lots appear and there is a couple more of them here that need to be changed. We could edit them one at a time. But you'll Notice we got access to Find and Replace right from within the Formula List window. So let's click this button. You'll see, what we searched for last, the word Lots and in the Replace field here we're going to type in the word Lot. Click Replace All to replace all of the formulas containing the word Lots with the word Lot. And down below the search results now show, no formulas containing the word Lots.

So we'll close Find & Replace. Now we can click the X next to the word Lots in our Search field to clear and display all of the formulas again. Knowing that we have fixed up any errors. When you're done with Formula List View, you can click the same button that opened it up to close it up. So remember the Formula List View when you need quick and easy access to the formulas in your spreadsheet.

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This video is part of

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Numbers '09 Essential Training

71 video lessons · 17284 viewers

David Rivers
Author

 
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  1. 1m 59s
    1. Welcome
      1m 12s
    2. Using the exercise files
      47s
  2. 7m 17s
    1. Launching Numbers and exploring templates
      2m 24s
    2. Exploring the user interface
      2m 45s
    3. Customizing the user interface
      2m 8s
  3. 15m 36s
    1. Creating and opening spreadsheets
      1m 12s
    2. Importing spreadsheets
      1m 48s
    3. Saving and exporting spreadsheets
      2m 39s
    4. Working with sheets
      3m 0s
    5. Laying out sheets
      3m 7s
    6. Headers, footers, and page numbering
      3m 50s
  4. 48m 42s
    1. Adding tables
      2m 43s
    2. Modifying tables
      2m 39s
    3. Working with content in table cells
      4m 55s
    4. Using controls
      5m 0s
    5. Working with rows and columns
      4m 59s
    6. Table headers and footers
      5m 24s
    7. Auto-filling table cells
      3m 50s
    8. Working with table cells
      3m 17s
    9. Using table categories
      4m 18s
    10. Reorganizing table data
      3m 7s
    11. Defining reusable tables
      3m 38s
    12. Copying tables
      2m 48s
    13. Using Address Book data
      2m 4s
  5. 14m 4s
    1. Using table styles
      2m 3s
    2. Overriding table styles
      1m 51s
    3. Redefining a table's style
      2m 31s
    4. Copying and pasting table styles
      2m 46s
    5. Creating, renaming, and deleting table styles
      3m 41s
    6. Using the default table style
      1m 12s
  6. 18m 24s
    1. Using formulas
      3m 47s
    2. Using the Formula bar and Formula Editor
      3m 52s
    3. Using cell references
      3m 25s
    4. Using functions
      4m 15s
    5. Using Formula List view
      3m 5s
  7. 32m 48s
    1. Adding a chart
      2m 42s
    2. Creating a mixed chart
      2m 33s
    3. Modifying chart data
      2m 23s
    4. Adding data to a chart from multiple tables
      2m 20s
    5. Changing a chart from one type to another
      2m 19s
    6. Formatting general chart attributes
      4m 56s
    7. Using trend lines and error bars
      5m 21s
    8. Creating a two-axis chart with different value scales
      2m 34s
    9. Formatting 3D charts
      5m 15s
    10. Linking charts to Pages and Keynote
      2m 25s
  8. 32m 56s
    1. Adding, removing, and selecting text
      3m 24s
    2. Formatting text
      4m 11s
    3. Formatting numbers
      6m 53s
    4. Conditional formatting
      3m 28s
    5. Using special characters
      3m 57s
    6. Using hyperlinks
      2m 33s
    7. Checking spelling
      4m 58s
    8. Find and Replace
      3m 32s
  9. 37m 25s
    1. Using text boxes
      5m 9s
    2. Copying text to a text box
      2m 26s
    3. Paragraph formatting
      3m 14s
    4. Creating bulleted and numbered lists
      3m 50s
    5. Working with shapes
      4m 29s
    6. Adding and adjusting images
      2m 46s
    7. Masking objects
      3m 50s
    8. Using Instant Alpha
      2m 0s
    9. Inserting media files
      3m 37s
    10. Aligning and layering objects
      6m 4s
  10. 11m 46s
    1. Printing a sheet
      4m 8s
    2. Password-protecting and emailing spreadsheets
      3m 36s
    3. Sharing spreadsheets with iWork.com
      4m 2s
  11. 12m 37s
    1. Designing a template
      5m 26s
    2. Creating initial spreadsheet content
      2m 54s
    3. Creating media placeholders
      2m 33s
    4. Saving a custom template
      1m 44s
  12. 18s
    1. Goodbye
      18s

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