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Numbers offers intuitive organization features, allowing users to focus more on analysis and presentation. In Numbers '09 Essential Training, David Rivers explores the important features of this spreadsheet application and introduces the new tools for formula development and charting. He walks through the new functionality of charts, tables, and templates, and shows how to make spreadsheets effective and eye-catching. Exercise files accompany the course.
If you use Address Book on your Mac, you can insert data from Address Book fields into Numbers tables. We'll work with this version of our Milea Listing and Prospect spreadsheet. Currently we don't have a single table on our Prospect Mailing List sheet, but we can create a new table using fields that are used in Address Book, or even better, we can create a new table from an Address Book or even a single card in our Address Book application. For example, if you have Group setup, you can simply click-and-drag the group from Address Book onto the sheet and let it go. A table will be created with the fields used in Address Book. Now when we click inside the table, you will notice that the column headers indicate that some of the columns are hidden, of course, we can change that. Click Table and choose Unhide All Columns.
This will display all of the columns that are used in Address Book, whether there is content in them or not. And of course, you can select columns to either hide them or get rid of them altogether. With a group of columns selected, click any of the drop-down buttons and choose either Delete or Hide Selected Columns. And once you have got your table created, you can get additional addresses and bring them into the table. Let's go back to Address Book. If you've got a single card, for example, if we click a different group and want to drag the contact into our table, we simply click- and-drag. Once the table is highlighted with that blue border, release and the new record is added.
If you have got a vCard that was sent to you, you could do the exact same thing, drag it into the table and a new record is added. When we are done with the Address Book, we'll simply close it up and now when you need to create a table in the Numbers spreadsheet and the data already exists in Address Book or a vCard someone has sent you, remember you can drag it over to Numbers to either create a new table or add to an existing table.
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