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Saving and exporting spreadsheets

From: Numbers '09 Essential Training

Video: Saving and exporting spreadsheets

Saving your work is important and Numbers '09 provides several different methods for doing so. Let's explore some of the Save options here in Numbers '09, using our Running Club Data spreadsheet. We will begin by discussing how to update changes you make to the content. Let's move down into the table anywhere, click to select one of the numbers and type in a different number. When we press Return, the change is accepted into the spreadsheet. Now to update our work, we can click File and choose Save, or from the keyboard if you prefer, use Command+S. This will update the changes we have made keeping the same name, the same format, and location for this spreadsheet. But if you need to change the name, perhaps the location, or even the format to share with others who don't use Numbers, you will want to use to Save As.

Saving and exporting spreadsheets

Saving your work is important and Numbers '09 provides several different methods for doing so. Let's explore some of the Save options here in Numbers '09, using our Running Club Data spreadsheet. We will begin by discussing how to update changes you make to the content. Let's move down into the table anywhere, click to select one of the numbers and type in a different number. When we press Return, the change is accepted into the spreadsheet. Now to update our work, we can click File and choose Save, or from the keyboard if you prefer, use Command+S. This will update the changes we have made keeping the same name, the same format, and location for this spreadsheet. But if you need to change the name, perhaps the location, or even the format to share with others who don't use Numbers, you will want to use to Save As.

In this case, click File and choose Save As. This displays the Save As window. From here, we can change the name, we can change the location, and down below, we can even change the format. For example, if we want to save a copy as an Excel document, click the checkbox next to Save Copy As and from the button, ensure Excel Document is selected. Now when we click Save, we'll be saving to the same location but using a different format.

When exporting to other formats such as Microsoft Excel, you may see Document Warnings. In this case, our Numbers spreadsheet does have header and footer cells that were exported as body cells that looked the same in Microsoft Excel, but this warning just informs us of the change. When you are done reading any warnings, you can click the Clear All button and close the Document Warnings window. You still have a copy of your original spreadsheet in the Numbers format but you just saved a copy of it to Microsoft Excel. This is just one way to export to other formats. Another option is to click File and choose Export. From here, you will see two other options: PDF, Portable Document Format, and CSV, which stands for Comma Separated Values.

In this case, you make your selection, choose some of the options such as Image Quality and Layout for PDF. Click the Next button. We'll get to choose a name and location. If the default name and location are fine, click the Export button to complete the process. So, it's good to know you have several options when saving your work in Numbers '09.

Show transcript

This video is part of

Image for Numbers '09 Essential Training
Numbers '09 Essential Training

71 video lessons · 17214 viewers

David Rivers
Author

 
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  1. 1m 59s
    1. Welcome
      1m 12s
    2. Using the exercise files
      47s
  2. 7m 17s
    1. Launching Numbers and exploring templates
      2m 24s
    2. Exploring the user interface
      2m 45s
    3. Customizing the user interface
      2m 8s
  3. 15m 36s
    1. Creating and opening spreadsheets
      1m 12s
    2. Importing spreadsheets
      1m 48s
    3. Saving and exporting spreadsheets
      2m 39s
    4. Working with sheets
      3m 0s
    5. Laying out sheets
      3m 7s
    6. Headers, footers, and page numbering
      3m 50s
  4. 48m 42s
    1. Adding tables
      2m 43s
    2. Modifying tables
      2m 39s
    3. Working with content in table cells
      4m 55s
    4. Using controls
      5m 0s
    5. Working with rows and columns
      4m 59s
    6. Table headers and footers
      5m 24s
    7. Auto-filling table cells
      3m 50s
    8. Working with table cells
      3m 17s
    9. Using table categories
      4m 18s
    10. Reorganizing table data
      3m 7s
    11. Defining reusable tables
      3m 38s
    12. Copying tables
      2m 48s
    13. Using Address Book data
      2m 4s
  5. 14m 4s
    1. Using table styles
      2m 3s
    2. Overriding table styles
      1m 51s
    3. Redefining a table's style
      2m 31s
    4. Copying and pasting table styles
      2m 46s
    5. Creating, renaming, and deleting table styles
      3m 41s
    6. Using the default table style
      1m 12s
  6. 18m 24s
    1. Using formulas
      3m 47s
    2. Using the Formula bar and Formula Editor
      3m 52s
    3. Using cell references
      3m 25s
    4. Using functions
      4m 15s
    5. Using Formula List view
      3m 5s
  7. 32m 48s
    1. Adding a chart
      2m 42s
    2. Creating a mixed chart
      2m 33s
    3. Modifying chart data
      2m 23s
    4. Adding data to a chart from multiple tables
      2m 20s
    5. Changing a chart from one type to another
      2m 19s
    6. Formatting general chart attributes
      4m 56s
    7. Using trend lines and error bars
      5m 21s
    8. Creating a two-axis chart with different value scales
      2m 34s
    9. Formatting 3D charts
      5m 15s
    10. Linking charts to Pages and Keynote
      2m 25s
  8. 32m 56s
    1. Adding, removing, and selecting text
      3m 24s
    2. Formatting text
      4m 11s
    3. Formatting numbers
      6m 53s
    4. Conditional formatting
      3m 28s
    5. Using special characters
      3m 57s
    6. Using hyperlinks
      2m 33s
    7. Checking spelling
      4m 58s
    8. Find and Replace
      3m 32s
  9. 37m 25s
    1. Using text boxes
      5m 9s
    2. Copying text to a text box
      2m 26s
    3. Paragraph formatting
      3m 14s
    4. Creating bulleted and numbered lists
      3m 50s
    5. Working with shapes
      4m 29s
    6. Adding and adjusting images
      2m 46s
    7. Masking objects
      3m 50s
    8. Using Instant Alpha
      2m 0s
    9. Inserting media files
      3m 37s
    10. Aligning and layering objects
      6m 4s
  10. 11m 46s
    1. Printing a sheet
      4m 8s
    2. Password-protecting and emailing spreadsheets
      3m 36s
    3. Sharing spreadsheets with iWork.com
      4m 2s
  11. 12m 37s
    1. Designing a template
      5m 26s
    2. Creating initial spreadsheet content
      2m 54s
    3. Creating media placeholders
      2m 33s
    4. Saving a custom template
      1m 44s
  12. 18s
    1. Goodbye
      18s

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