We launched a new IT training category! Check out the 140+ courses now.

Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Printing a sheet

From: Numbers '09 Essential Training

Video: Printing a sheet

Printing your spreadsheets in Numbers '09 remains a popular option for sharing your work with others. But there are a number of options to consider when printing. So let's explore them now with our Milea Listings and Prospects spreadsheet, which as you can see from the Sheets pane is made up of several different sheets. We'll start with our Sales data sheet selected. To fully understand how our spreadsheet is going to print, we should switch to Print View. We can do that from the Status Bar at the bottom of the window. Click the Print View button. Now, we can see the number of sheets of paper it's going to take to print out the data for our selected sheet called Sales Data.

Printing a sheet

Printing your spreadsheets in Numbers '09 remains a popular option for sharing your work with others. But there are a number of options to consider when printing. So let's explore them now with our Milea Listings and Prospects spreadsheet, which as you can see from the Sheets pane is made up of several different sheets. We'll start with our Sales data sheet selected. To fully understand how our spreadsheet is going to print, we should switch to Print View. We can do that from the Status Bar at the bottom of the window. Click the Print View button. Now, we can see the number of sheets of paper it's going to take to print out the data for our selected sheet called Sales Data.

To really get a bird's-eye view, we can zoom out. Click the Zoom Level button and switch down to 50%. As you can see, it's going to take four sheets of paper to print out the contents for our Sales data sheet. But we can use the Content Scale slider to scale our data down to fit onto two sheets. We'll go down to 96%. Now, we would adjust the other sheets if we plan on printing all of the sheets in our spreadsheet. Then we'd be ready to print. Click File and choose Print or from the keyboard, Command+P. This opens up the pop-up menu for printing. Notice your default printer will appear at the very top.

If you've got multiple printers connected, here's where you go to select a different printer, as well as any presets you've set up. Let's adjust the copies if we're going to be in a meeting where we need to share with other people in the meeting. We might need say 10 copies. We can type over what's there. With multiple sheets and multiple pages, it's important that Collated remains selected if we're going to choose a large number of copies. This way, we don't have to manually sort all of the pages and put them in order. Numbers will take care of that for us. We can choose which pages to print. We'll keep all. Down below, we'll see some Numbers options. For example, do we want to print all the sheets in our spreadsheet or just the current sheet called Sales Data? Let's choose All sheets.

Notice down below now we can preview each of the sheets, which is adding up to 5. As we use the Right Arrow button to move through the various sheets, you can see we're using a lot of the paper very efficiently. If you choose to include a list of formulas in the document, click the check box and you'll notice the page count goes up dramatically to 19. Now, as we move through the various pages in our spreadsheet, we'll eventually get to the first page where we see a list of formulas that are being used.

We'll also see references to the cells and tables in the various sheets where those formulas are used. If you don't need the formula list, deselect the check box. There are a number of other options that you may be familiar with if you work with other applications on the Mac. Click the button currently displaying Numbers. You'll see Layout and Paper Handling. Let's go to Cover Page, and we'll add a cover page before our document to indicate that this is confidential information. Choose the Cover Page type button, give it a click, and we'll select Confidential. If there is any billing info, it can be added to the field below.

Now, let's go back to that button that says Cover Page now, and choose Summary. This allows us to see a summary of all of the options we selected. For example, 10 copies Collated. We're printing all of the sheets in our spreadsheet and down below, you'll see Layout Options, Paper Handling. There is our Cover Page down below. We can use the Disclosure Triangle to display or hide the various options. When you're ready to print, you can click the Print button or if you want to collapse the options, click the button at the very top-right corner and choose Preview to view the printout in preview.

Here you can see each of the pages. We can move quickly from one page to another. If everything looks good, we can actually print from preview by clicking the Print button. Go ahead and do that if you're ready to print or click Cancel to return to Numbers. So printing provides an option for sharing hard copies of your spreadsheets with others. The numerous print options available will help you to get your print job right the first time.

Show transcript

This video is part of

Image for Numbers '09 Essential Training
Numbers '09 Essential Training

71 video lessons · 17405 viewers

David Rivers
Author

 
Expand all | Collapse all
  1. 1m 59s
    1. Welcome
      1m 12s
    2. Using the exercise files
      47s
  2. 7m 17s
    1. Launching Numbers and exploring templates
      2m 24s
    2. Exploring the user interface
      2m 45s
    3. Customizing the user interface
      2m 8s
  3. 15m 36s
    1. Creating and opening spreadsheets
      1m 12s
    2. Importing spreadsheets
      1m 48s
    3. Saving and exporting spreadsheets
      2m 39s
    4. Working with sheets
      3m 0s
    5. Laying out sheets
      3m 7s
    6. Headers, footers, and page numbering
      3m 50s
  4. 48m 42s
    1. Adding tables
      2m 43s
    2. Modifying tables
      2m 39s
    3. Working with content in table cells
      4m 55s
    4. Using controls
      5m 0s
    5. Working with rows and columns
      4m 59s
    6. Table headers and footers
      5m 24s
    7. Auto-filling table cells
      3m 50s
    8. Working with table cells
      3m 17s
    9. Using table categories
      4m 18s
    10. Reorganizing table data
      3m 7s
    11. Defining reusable tables
      3m 38s
    12. Copying tables
      2m 48s
    13. Using Address Book data
      2m 4s
  5. 14m 4s
    1. Using table styles
      2m 3s
    2. Overriding table styles
      1m 51s
    3. Redefining a table's style
      2m 31s
    4. Copying and pasting table styles
      2m 46s
    5. Creating, renaming, and deleting table styles
      3m 41s
    6. Using the default table style
      1m 12s
  6. 18m 24s
    1. Using formulas
      3m 47s
    2. Using the Formula bar and Formula Editor
      3m 52s
    3. Using cell references
      3m 25s
    4. Using functions
      4m 15s
    5. Using Formula List view
      3m 5s
  7. 32m 48s
    1. Adding a chart
      2m 42s
    2. Creating a mixed chart
      2m 33s
    3. Modifying chart data
      2m 23s
    4. Adding data to a chart from multiple tables
      2m 20s
    5. Changing a chart from one type to another
      2m 19s
    6. Formatting general chart attributes
      4m 56s
    7. Using trend lines and error bars
      5m 21s
    8. Creating a two-axis chart with different value scales
      2m 34s
    9. Formatting 3D charts
      5m 15s
    10. Linking charts to Pages and Keynote
      2m 25s
  8. 32m 56s
    1. Adding, removing, and selecting text
      3m 24s
    2. Formatting text
      4m 11s
    3. Formatting numbers
      6m 53s
    4. Conditional formatting
      3m 28s
    5. Using special characters
      3m 57s
    6. Using hyperlinks
      2m 33s
    7. Checking spelling
      4m 58s
    8. Find and Replace
      3m 32s
  9. 37m 25s
    1. Using text boxes
      5m 9s
    2. Copying text to a text box
      2m 26s
    3. Paragraph formatting
      3m 14s
    4. Creating bulleted and numbered lists
      3m 50s
    5. Working with shapes
      4m 29s
    6. Adding and adjusting images
      2m 46s
    7. Masking objects
      3m 50s
    8. Using Instant Alpha
      2m 0s
    9. Inserting media files
      3m 37s
    10. Aligning and layering objects
      6m 4s
  10. 11m 46s
    1. Printing a sheet
      4m 8s
    2. Password-protecting and emailing spreadsheets
      3m 36s
    3. Sharing spreadsheets with iWork.com
      4m 2s
  11. 12m 37s
    1. Designing a template
      5m 26s
    2. Creating initial spreadsheet content
      2m 54s
    3. Creating media placeholders
      2m 33s
    4. Saving a custom template
      1m 44s
  12. 18s
    1. Goodbye
      18s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ .

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Join now Already a member? Log in

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Numbers '09 Essential Training.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member ?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferences from the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Your file was successfully uploaded.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.